IBMP Code of Ethics, Conduct and Integrity: Rules for Business Conduct, Slides of Ethics

Download IBMP Code of Ethics, Conduct and Integrity: Rules for Business Conduct and more Slides Ethics in PDF only on Docsity! CODE OF ETHICS, CONDUCT AND INTEGRITY \ 7 Instituto de raat Biologia Molecular do Parana S U M M A R Y GIFTS, GIVEAWAYS, ENTERTAINMENT AND DONATIONS PG WHAT TO DO IN CASE OF HARASSMENT, DISCRIMINATION AND/OR INTERPERSONAL, PERSONAL OR VALUE CONFLICTS? USE OF DRUGS AND ALCOHOL AND WEAPONS BEARING/POSSESSION PROHIBITION OF POLITICAL ACTIVITIES VIOLATIONS GENERAL PROVISIONS 14 PG MORAL AND SEXUAL HARASSMENT AND DISCRIMINATION UNACCEPTABLE CONDUCTS ADULT AND CHILD LABOR EXPLOITATION 13 PG AIM3 PG 4 ETHICS, CONDUCT AND INTEGRITY COMMITTEE PG SOCIAL AND ENVIRONMENTAL RESPONSIBILITY 6 PG RELATIONSHIPS RELATIONSHIP WITH PARTNERS AND COMPETITORS7 PG RELATIONSHIP WITH SUPPLIERS 8 PG RELATIONSHIP WITH THE STATE 9 PG RELATIONSHIP WITH UNIONS AND/OR TRADE ASSOCIATIONS RELATIONSHIP WITH THE PRESS AND THE ADVERTISING MARKET ONFLICT OF INTERESTS PG INFORMATION CONFIDENTIAL INFORMATION CONFLICT OF INTERESTS WHAT CONFLICTS ARE THERE BETWEEN PUBLIC AND PRIVATE INTEREST? 11 PG COMPLIANCE WITH IBMP INTERNAL LAWS, REGULATIONS AND STANDARDS 5 PG INFORMATION ON COMMUNICATION AND REPORTING CHANNELS12 PG 15 10 COMPLIANCE WITH IBMP INTERNAL LAWS, REGULATIONS AND STANDARDS IBMP and all its members are responsible to comply with the specific legislation of each country it operates and any other standards that may be applicable, as well as the documentation used by IBMP. Members must always have an ethical and righteous conduct, respecting the rules, not only complying with the Law, but also observing the guidelines provided in this Code and other policies and manuals adopted by IBMP. Ÿ Members must not use the name of IBMP when dealing with personal matters of any nature. IBMP must provide the regulatory and inspection authorities with all necessary collaboration and information, responding as soon as possible to requests addressed to it. It is prohibited to adopt any behavior that might prevent the regular exercise of supervision by the competent authorities. Any active or passive corruption practice is prohibited, either through acts, omissions, creation, or maintenance of favoritism and irregular or fraudulent situations. Ÿ IBMP does not tolerate the practice of any type of harmful act. Ÿ Alteration or concealment of any type of data is prohibited, being the Member subject to penalties. Ÿ IBMP does not accept any initiative related to money laundering. Ÿ Commercial or financial transactions that involve resources that possibly originate from illegal acts, and/ or that involve locations associated with countries or facilities with favored taxation and privileged tax regimes (tax haven) must be analyzed and approved by the IBMP Board of Directors. Ÿ Any evidence of occurrence of the mentioned events must be reported through the available channels. Any acts of corruption and improbity will be analyzed and, when verified, directed to public authorities. 5 SOCIAL AND ENVIRONMENTAL RESPONSIBILITY The activities developed by IBMP are in compliance with the applicable quality, health, safety and environmental legislation. Risks involved in IBMP activities are identified, analyzed and managed, aiming at quality, maintenance of Members health and integrity and preservation of the environment. Everyone must adopt preventive actions, by means of identification of possible risk situations and immediate communication through the reporting channel, so that actions can be taken. 6 RELATIONSHIPS RELATIONSHIP WITH PARTNERS AND COMPETITORS RELATIONSHIP WITH CUSTOMERS IBMP is responsible for contributing to the process of creating value for its customers, by meeting their expectations and developing innovative solutions. IBMP does not discriminate against customers, either by origin, economic size or location. However, it reserves the right to terminate any business relationship whenever its interests are not being met, when the relationship is not in accordance with this Code, or represents any legal, social or environmental risk. All market and competitor information, legitimate and necessary to the business, must be obtained through transparent and reputable practices and must not be obtained through illegal means. Use of illegal and morally unacceptable ways of accessing confidential information is prohibited. Ÿ Members are not allowed to adopt any action that defames the name of competitors or partners of IBMP. No agreements should be promoted with competitors with the objective of abuse of economic or commercial power or arbitrary or anti-competitive commercial practices, such as price agreements, sales conditions, dividing customers or sharing competitively sensitive information. 7 WHAT CONFLICTS ARE THERE BETWEEN PUBLIC AND PRIVATE INTEREST? In addition to the situations described above, other precautions must be taken to prevent conflicts of interest between private and public activities. In this case, conflicts of interest are any situation generated by the confrontation between public and private interests, which may compromise the collective interest or improperly influence the performance of the civil service. Thus, the fol lowing conducts are prohibited: • IBMP hiring or doing business with companies in which a public official, their spouse, partner or relatives, straight or collateral, up to the third degree, participate with the intention of influencing their management acts; • Offering gifts to a public official whose decisions IBMP is interested in, except for promotional gifts or giveaways; • Hiring, even if indirectly or as a consultant, a public official in position or within six months after leaving the position, except in cases authorized by law; • Use of privileged information received from a public official who had an obligation to keep it confidential; and acting with or in partnership with public servants who are relatives of the Members and who have decision-making power in IBMP business and operations; • Complementary rules on preventing conflicts of interest may be created by the Ethics, Conduct and Integrity Committee. 10 Members must not perform external activities, such as consulting or occupying a position in organizations with conflicting interests, unless there is a specific situation previously analyzed and approved by the Legal area and/or the Technological Innovation Center. Bonds with IBMP suppliers or competitors, direct or through a spouse, partner or family, are also not recommended, especially if the position held by the Member gives him the power to influence transactions or allow access to privileged information. CONFLICT OF INTERESTS CONFIDENTIAL INFORMATION PERSONAL DATA PROTECTION Personal data (as defined by Federal Law n. 13,709 / 2018) and/or information that has not been made public by the institutional area of IBMP (such as research, technological developments, projects, patent application - initial phase, industrial secret, business secret, know-how, technical data, processes and market information, investments and purchases or sales, among others) must be kept confidential, unless the disclosure is authorized in writing by the Technological Innovation Center (TIC) or the Board, according to each situation. All Members are responsible for safeguarding the data to which they have access. Ÿ Members are responsible for treating confidentially the intellectual property information to which they have access as a result of their work, using it carefully. Disclosure of this information is not permitted without the express authorization of the IBMP Technological Innovation Center (TIC), in line with the Institute's Innovation Policy. Ÿ Confidential information in response to legitimate requests from government authorities can only be provided after it is considered that they wil l be treated Personal data is all information related to identified or identifiable natural person and sensitive personal data is all data about racial or ethnic origin, religious belief, political opinion, union or religious, philosophical or political organization membership, data concerning health or sexual life, genetic or biometric data, when linked to a natural person, according to Law n. 13.709/2018 (General Data Protection Law - LGPD). Personal data of employees, suppliers or partners must be considered confidential and can only be collected, processed or used when there is legal permission or the consent of the person involved/holder of the personal data. Ÿ Data of reported/investigated persons, if provided by the whistleblower, may be provided to the administrative or judicial authorities, when required by those authorities because of any procedure derived from the denunciation, as to the persons involved in any subsequent investigation or legal proceedings arising from the investigation. This transfer of data to the administrative or judicial authorities will always be performed in accordance with the current legislation on personal data protection. INFORMATION confidentially and after taking appropriate measures to protect their confidentiality. It is subject to prior consultation with the IBMP Technological Innovation Center and Legal Counsel. Ÿ In case confidential information is entrusted to IBMP by third parties professionally involved, IBMP and its Members commit to protect such information so that it is not improperly disclosed. This obligation remains current even after the IBMP Member leaves, during and after the term of the contract which establishes the bond with clients and partners of the Institute. Ÿ The use of confidential information for personal or third-party interest is a crime and may be subject to labor and criminal sanctions, in addition to termination for cause at the discretion of the IBMP Ethics, Conduct and Integrity Committee. Ÿ In lectures and participations in seminars and other public events, the confidentiality of information about IBMP and its business must be strictly respected. Prior authorization by the TIC to disclose the information is required, as provided for in the Innovation Policy. 11 INFORMATION ON COMMUNICATION AND REPORTING CHANNELS Anyone who becomes aware of a breach of any aspect of the Code by any person must report this fact through the reporting channel available on the IBMP website (www.ibmp.org.br), through the e-mail etica@ibmp.org.br or through the reporting channel available on the premises of IBMP, under the condition of total anonymity. Those responsible for receiving these reports (which may be anonymous, at the discretion of the whistleblower), will investigate and take them for consideration, as applicable, by the Ethics, Conduct and Integrity Committee. Ÿ Suggestions, criticisms, praise and requests for clarification regarding ethical issues and the application of the Code may also be sent through the reporting channels. Ÿ Retaliation against a whistleblower who, in good faith, denounces conduct which is illegal or contrary to the guidelines established in the Code, will not be permitted or tolerated. The offer of giveaways, gifts, including trips, accommodation and any other benefits, entertainment, donations and sponsorships, must not influence IBMP's decisions at any time, nor be used as a reward for any decision. Ÿ Offering gifts of any value to public officials who have the power to influence decisions in which the IBMP has an interest is prohibited. Ÿ Gifts or giveaways can only be accepted if they do not exceed the value of R$ 200.00 (two hundred reais) and if they are not understood as a form of influence, bribery or corruption. If the gifts/giveaways do not meet the requirements above, they must be refused or returned immediately, according to the Code. Ÿ If it is not possible to refuse or immediately return the prohibited gift/giveaway or if the value of the gift/ giveaway received by an IBMP Member exceeds the maximum limit, the Legal area must be informed so that the gift is formally donated to any charity or similar body chosen by IBMP. Ÿ Donations and sponsorships destined to IBMP and/or its subsidiaries, up to the amount of R $ 1,000,000.00 (one million Reais) must be approved by the Chief Executive Officer and the Legal area. Donations and sponsorships that exceed this amount must be approved by the IBMP Board of Directors, except for those earmarked for the Equity Fund. When the donations are destined for the IBMP Fund(s), the specific Regulation must be observed. GIFTS, GIVEAWAYS, ENTERTAINMENT AND DONATIONS 12 USE OF IBMP'S GOODS AND SYSTEMS IBMP's goods and systems include, but are not limited to, the tools, equipment, machines, computers and technologies, computer science resources, electronic systems of information, mobile phones, vehicles, office supply and information, including privileged and sensible information. IBMP's goods and systems must be used responsibly and conscientiously, in accordance with the intentions of IBMP businesses and specifically to the professional activity of Members. Use of these must not generate unnecessary costs to IBMP and cannot convey information which is discriminatory, illegal or not aligned with the values presented in the Code.