Download Accounting Cheat Sheet and more Lecture notes Accounting in PDF only on Docsity! Revised: March 15, 2019 Accounting Cheat Sheet Approval Rules Expense Payable To Approval Signature Required School Vendor Principal School Staff (Teacher, Secretary) Principal Principals & Vice-Principals Superintendent Board Office Vendor Budget “Owner” (Director, District Principal, Superintendent, Secretary-Treasurer) Board Office Staff Direct Report to (Director, District Principal, Superintendent, Secretary-Treasurer) Trustees & Superintendent Secretary-Treasurer Types of Payments & Appropriate Forms Type of Payment Submit to Accounts Payable Invoice directly from vendor Stamped & coded invoice Contracts Stamped & coded contract Staff expense reimbursement A.1 Reimbursement Claim Form School expense reimbursement A.1 Reimbursement Claim Form Staff travel expense claim A.2 Travel Claim Form Transportation assistance A.5 Transportation Assistance Reports Honorarium A.8 Honorarium Claim Form Invoices: CRA Business Number vs SIN Number Registered Businesses: CRA Business Number must be included on invoices Service Providers that do not have a Business Number: must provide Social Insurance Number (SIN). Please call in SIN information to Penny. Do not store this information. T4A’s: School trust account payments to non-registered businesses, send a copy of the invoice and payment details to Accounts Receivable (Penny) for T4A tracking. Reminders for Submitting Invoices & Accounts Payable Forms Invoices: Always stamp and fill in G/L code, amount, invoice number All forms are fillable pdf’s: Please type when possible (preferred to handwritten) Cheque payable to: must be the name on the bank account. Watch for personal name vs. company name (e.g. company may have a bank account in their personal name) Receipts: attach receipts, single sided, scanned Mileage detail: must complete p. 2 of A.2 Travel Claim to be reimbursed for mileage, single sided, scanned Electronic Funds Transfer (EFT) Applications Attach completed EFT applications for service providers and new vendors (if not on file)
