Business Letter Writing, Lecture notes of Technical Writing

Download Business Letter Writing and more Lecture notes Technical Writing in PDF only on Docsity! Letter writing What is a letter? Letter is a written or printed message that we send to a specific person or organization. 5 1. The Heading  The heading may include your complete address, but it certainly must have the date. It is placed in the upper right hand corner of the letter. 6 2. The Salutation • The salutation is the greeting you send to the reader. It is up to you how you address your friend. • Often, the salutation begins "Dear....," although other greetings, such as "Hello,...," or "Hi,..." are acceptable. • The salutation is written two lines below the heading, at the left margin. A comma usually follows the salutation. 7 3. The Body of the Letter • In the body of a personal letter you do your "talking.“ • Indent the first line of each new paragraph about five spaces. 10 5. The Signature  The signature is the part of the letter where you sign your name.  Sign your name beneath the closing; 29, Palm Beach Road, Mumbai 10 December 2012 Dear Wicky, I hope this letter finds you in the best of spirits. When IT wisited you last week, you seemed a bit depressed. Come on boy, you should thank God for giving you a fresh lease of life. I talked to your doctor this morning and he told me that you are now out of danger. You will have to remain in the hospital for a few more days but that is not something you should be concermmed out. Don’t forget that life is a mixture of joys and sorrows. By the way, all of us hawe decided to celebrate your recovery. We will be throwing a small party the day ywou come back home from hospital. See you soon. Kind regards, Rahul 12 BUSINESS LETTERS  Business Letter is a formal letter which is sent from one person or organization to another about a business matter or situation. PARTS OF BUSINESS LETTER 2. Inside address The inside address includes the address of the Addressee. 3. Subject line The subject or the main purpose of the letter. 09/05/2022 PARTS OF BUSINESS LETTER 4. Salutation or Greeting. A salutation is the complimentary term used to begin the letter. 5. Body (Communication) It conveys the main message. If the letter deals with different subjects, they should be put in different paragraphs in order of importance. 09/05/2022 PARTS OF BUSINESS LETTER 6. Complimentary Close. It is written to close the letter. The most popular complimentary closes in American letters are the following. Notice that the first word is capitalized. Sincerely, (the most popular) Sincerely yours, Yours sincerely, Very truly yours, 09/05/2022 PARTS OF BUSINESS LETTER 1. Very truly yours, Signature Jennifer Wenthe Marketing Manager 09/05/2022 PARTS OF BUSINESS LETTER 2. Sincerely, WESTWOOD FILMS, INC. Signature Suart Stanton Human Resource Director 09/05/2022 Parts of Business Letter (Full Bock Format) Mike Joseph, Project Manager, United Nation (UN), Heading, ( the address of the sender) Shar-e-now, Kabul, Afghanistan February 24, 2016 Date John Milton, Director of Planning, Inside address ( the address of the receiver) 2547 Johnson Avenue, California, USA 25 BUSINESS LETTER FORMATS  The format for a business letter also differs from that of a personal letter. You will learn two acceptable formats for business letters: full block, block and modified. Letter Formats  Block Format /Full block Format – In the block format, place all the letter’s parts against the left margin. Do not indent the first word of each paragraph.  Modified Format – The modified format is the same as the full block format with two exceptions: the date line and the closing are placed on the right side of the page. Modified block Block format 30  It was a pleasure meeting you at the conference last week. As we discussed, I sincerely believe that the products produced by Company, Inc. can greatly streamline your production process. If you are still willing, I would like to bring some of the key members of my team along with me to meet with you at Pet Supply Provider, Inc. We would like to give you an overview of our services and discuss with you the best plan to suit your needs. Meeting in person would allow us to fully evaluate your wants and needs. Our team is available to meet any time this week or next. Please let me know, at your earliest convenience, when you would be available. Cordially, Bilal Jan Vice President of Company, Inc. Bilal@companyinc.com, 32 A Business Letter About Dissolving Partnership Company, Inc. Zone # 4, street #2 Chaparhar Zara Adda Jalalabad November 7, 2013 Mr. Kashif khan Marketing Representative Creativity Plus, Inc Mastofiyat Chowk Jalalabad Dear Kashif,