CCSD Activities Policy: Guidelines for Student Participation and Fundraising, Assignments of Philosophy

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CAMPBELL COUNTY SCHOOL DISTRICT COACHES & SPONSORS GUIDELINES 2018-19 July 2018 Valid Until Revised “yyeys |J2 YOddns 0} sadiAsas pue SweiBo1d SsauljaM SplAoud [JIM JD}SIP SUL ‘Buleq-|jam jeaisAyd pue ‘jeuoiouws ‘|eID0s ul Sjuapnys oddns 0} sad|Asas pue suesBoid SAISUBYSIGWOD SPIAOJ [JIM JDYSIP SUL “Juaussasse 3323S Bulwokp, ayy Aq painseaw seaie juaquod u! abesane aye}S BY} paeoxa ||IM sjana] ape16 POuIsIq *sjuatussasse jO14sIp Aq peinseaw se yymolb do Aduaisyoud |yes}SuOWAP |IIM SjUapNIS ‘a0Ua|]20Xa Ul payUn "ssa00Ns JOJ Squapnys uno Buemodwy Ajjngssaoong Bulusesy ** "AJDAI}D9JJZ Buryoeay BOE nen Sein Cer oT oes ree elt 4 SuUOI}De J0J diysJeUMO BAIDA]]09 pue Jenpiaipul BurjeL :Azyiqisuodsay Be tT BLUM el Molle COPE) We INT) pue suojuido BullouoH :30edsoy So eyh el eU-M-yey OMIM URB on lay feYUL-Me tS Te Lele M ITSM OTE Lee f a TU TOTP Mes UbLoyl pue seap! jeuj6i10 Buesodsoou! Aq Ayaneasd bua}so4 :u0lyeAoUUT el TU Se) y=) ] BTN MN Colnt oN ae eM -mt10) ot et Ayyedwa Bulmoys :uoissedwo5 BVO NUR ne-YiC Melt -M-Te)alt lo] Ten AMMCN UMS U MEY CR UTTTTU Toyo] *sjeoB pue ‘u oxen leer ol ]> Vey WE EleyEL-B [ele 1-11 (ele) ““OnIeA OM 1911sid TO0HOS ALNNOD T1ag8diNvo CCSD ACTIVITIES STRATEGIC GOALS Goal 1: Improve Student Achievement WHSSA Culminating Events *One hundred percent of our students will be academically and behaviorally eligible to represent CCSD and participate in interscholastic competitions by the following standards: CCSD Policy & Regulation 5300 Activities Participation WHSAA Eligibility Rules Community Laws CCSD Activity Code School and Team Rules Students' development and progression of skills will be monitored, stats compiled, and recognition given of achievement with seasonal awards and post season nominations. Goal 2: Improve Wellness of Students and Staff Recruit and retain qualified coaches and sponsors in order to provide a diversity of opportunity for student engagement. The qualified coaches and sponsors will recruit, develop and engage students throughout their school years in various activity programs. Resources provided for professional development of coaches and staff to facilitate the student's journey by unlocking their potential, affecting the quality of life skills taught, mentoring students to be productive members of society and assist in life-long relationships. Establish positive relationships with groups such as students, parents, certified staff, ESP staff and administration using the CCSD values - accountability, communication, compassion, effectiveness, honesty, innovation, respect, and trust. Goal 3: Ensure Efficient and Effective Operations A district information pamphlet or brochure will be developed to clearly communicate the start and end dates of all activity seasons with head coaches and sponsors school contact information. Disseminate information to the students, at open houses and registration. Add an Internet link on the CCSD web site. Employee evaluation systems will continue to be reviewed, revised and updated as needed. Review, restructure and maintain budgets to continue to provide the variety and quality of activity programs offered. Maintain facilities and improve areas of need through inspecting facilities, monitoring scheduled maintenance, proposing ideas for improvement, and considering alternate funding methods for improvements. 4 Coaches & Sponsors, Each year the Coaches & Sponsors Guidelines are revised to address new issues, better define old concerns, and add pertinent information. While these guidelines are not comprehensive, it does attempt to cover the majority of issues coaches and sponsors deal with each year. The CCSD Coaches & Sponsors Guidelines will familiarize a coach how to be prepared for and deal with a variety of situations. Coaches are expected to be familiar with information included in and referred to in this handbook. If there are questions, please see your Director of Activities. Other important resources available in your building’s Activities Office and on-line: ● WHSAA Handbook (http://www.whsaa.org/handbook/handbook.asp) ● Campbell County School District Board Policies (http://esc.ccsd.k12.wy.us/hr/policies.html) ● 2A and 4A Conference Bylaws ● Various Coaching Directories ● Official Rule Books and Manuals ● Job Descriptions (http://esc.ccsd.k12.wy.us/hr/jobdescr/CertifiedJobs.html) ● ASEP (American Sport Education Program) on-line course information: (http://www.asep.com/) ● NFHS Fundamentals of Coaching course information: (http://www.nfhslearn.com/) ● PTSB Coaching Certification requirements: (http://ptsb.state.wy.us/Licensure/Coaching/tabid/71/Default.aspx) ● Wyoming Coaches Association (http://www.wcaonline.net/) ● WHSAA Calendar of Events (http://www.whsaa.org/WHSAAinformation/calendar/calendar.asp) If you have any questions, please call the Activities Office at your building. Have a great year! 5 i. Participation by the most skilled that will enable these individuals to ascertain possibilities for future vocational pursuits. 6. To learn to enjoy one of the greatest heritages of youth - the privilege of competition. 7. To learn to accept the responsibilities that come with the privilege of competition. 8. To learn that the violating of a rule in a contest brings a consequence and that this same sequence follows the game of life. 9. To develop high ideals of fairness in all human relationships and to be socially competent and operate within a set of rules, thus gaining a respect for the rights of others. 10. To develop an understanding of the value of activities in a balanced educational process. 8 CCSD POLICIES & BOARD APPROVED DOCUMENTS All coaches and activity sponsors should be especially aware of the following CCSD Policies, and should be ready to implement them into their individual programs. Coaches and activity sponsors are responsible for following all CCSD Policies. For a complete listing of all CCSD Policies, visit the Campbell County School District website (http://www.ccsd.k12.wy.us/) or the Activities Office. POLICY NUMBER TITLE 4112 Extra-Duty Assignments - Evaluation and Rehire - POLICY 4112-R Extra-Duty Assignments - Evaluation and Rehire - REGULATION 4660 Officiating and Judging Activities - POLICY 5129 Fund Raising and Solicitation – POLICY – Revised 2003 5129-R Fund Raising and Solicitation – REGULATION – Revised 2003 5130 Activity Participant Drug Testing - POLICY 5130-R Activity Participant Drug Testing - REGULATION 5131.1 Policy on Alcohol, Drugs, and Controlled Substances - POLICY 5132 Student Appearance - POLICY 5132-R Student Appearance – REGULATION 5215 Physical Examinations – Elementary and Secondary – POLICY 5215-R Physical Examinations – Elementary and Secondary - REGULATION 5275 Student Sexual Harassment - POLICY 5275-R Student Sexual Harassment - REGULATION 5300 Activities Participation - POLICY 5300-R Activities Participation – REGULATION 5310 Student Insurance Requirement – POLICY 6180 Supervisors of Interscholastic Activities – POLICY 6180-R Supervisors of Interscholastic Activities – REGULATION 9 4112-R EXTRA-DUTY ASSIGNMENTS - EVALUATION AND REHIRE Evaluation Responsibilities 1. Evaluators and coaches, sponsors, and teachers are to maintain open and regular communication regarding needs and expectations. If concerns exist during the season or summer, these are to be communicated immediately to the appropriate staff member. The extra-duty position evaluation form may be used to communicate concerns to the employee. 2. The following lists outline the responsibilities for evaluation of extra-duty positions. 3. The Director of Activities will evaluate and recommend the following coach/sponsor positions in the junior and senior high schools with the assistance of the building level administrators. Boys Basketball Speech and Debate (NFL) Girls Basketball Soccer – Boys Cheerleading Soccer – Girls Cross Country Swimming – Boys Event Coordinator Swimming – Girls Football Tennis Golf Track – Indoor and Outdoor Open Gym Volleyball Weightlifting Wrestling 4. The building and summer school principals will evaluate and recommend the following co-curricular and teaching positions in the elementary, junior and senior high schools. Academic Competitions Future Problem Solving Academic Decathlon Instrumental Annual Director Journalism Class Sponsor Marching Band Department Head Math Counts 10 CCSD EXTRA-DUTY COACH/SPONSOR EVALUATION PERFORMANCE CRITERIA AND PERFORMANCE DESCRIPTORS COACH/SPONSOR ____________________________________________ DATE _____________________ Rating Scale: 3 = Meets District expectations 2 = Needs improvement 1 = Does not meet District expectations _____ 1. Demonstrates effective planning skills and implements a program of instruction appropriate for the success of all athletes. a. Coach uses time to maximize coaching effectiveness. b. Coach has an observable, orderly progression during presentation. c. Coach implements the written practice plan. d. Direct instruction takes place before drill and practice in skill areas. e. Plans appropriate time allotments. f. Demonstrates working knowledge of content area. g. Coach advises athletes of training rules/codes expectations in writing at the beginning of season. _____ 2. Effectively and appropriately modifies three standards of the Qualities of Teaching to the coaching field. a. Coaches to an objective. 1) The coach has a well-defined objective for every learning activity. 2) The coach communicates practice objectives to students. 3) Coach actions and activities are relevant to coaching objectives. 4) The coach provides information, responses, activities, and questions. 5) The coach uses practice time effectively. 6) The coach maintains focus. b. Selects an objective at correct level of difficulty. 1) Sets high expectations for each athlete that are realistic and attainable in practice and competition. 2) Demonstrates competency in implementing a task analysis (can break skills down). 3) Varies methods and materials to suit individual differences of each athlete. 4) Structures the athlete's learning at incremental levels. c. Monitors athlete's learning, progress, and effectiveness and adjusts accordingly. Coach makes appropriate adjustments according to monitoring. 1) Checks for understanding in a variety of effective ways. (Elicits overt response.) 2) Utilizes a variety of methods to monitor progress. (Checks the response.) 3) Interprets responses. 4) Adjusts coaching techniques according to group as well as individual needs. (a) Move on (b) Practice (c) Reteach (d) Abandon _____ 3. Demonstrates the effective use of various techniques to promote a positive learning climate. a. The coach communicates directions clearly and concisely. b. The coach establishes positive working relationships with students. c. The coach provides a safe and orderly environment. d. The coach models appropriate adult behavior. e. The coach models appropriate language in all situations. f. The coach communicates and consistently applies coaching expectations. g. The coach uses appropriate techniques to reinforce desired behavior. _____ 4. Promotes a positive relationship with students. a. The coach encourages the student to seek his/her advice or help. b. The coach allots time before and after practice for advising, listening, helping, and relating to the athlete. c. The coach, when appropriate, involves the athlete in planning the rules. d. The coach praises or otherwise rewards desirable behavior. e. The coach displays concerned and helpful behavior towards athletes. f. The coach models positive interpersonal skills (i.e. acceptable language and emotional control). g. The coach evaluates each athlete's performance in terms of positive, encouraging, supportive comments as opposed to derogatory or belittling comments. h. The coach shows respect for the differences in opinions of others regardless of race, religion, or nationality, rather than making derogatory remarks or exhibiting insensitive behavior. i. Assesses quality of relationships with athletes periodically. _____ 5. Promotes a positive relationship with staff. a. The coach models positive interpersonal skills (i.e. acceptable language and emotional control). b. The coach shows respect for the differences in opinions of others regardless of race, religion, or nationality, rather than making derogatory remarks or exhibiting insensitive behavior. c. Maintains positive relationships with assistant coaches and coaches of other sports as evidenced by the selected use of the following: 1) Recognizing that each coaching area has value 2) Being willing to share successful coaching techniques 3) Assuming responsibility for promoting a positive atmosphere d. Works and plays well with others. 13 e. Assesses quality of relationships with staff periodically. f. The coach works cooperatively with supervisor and building administration. _____ 6. Promotes a positive relationship with parents. a. The coach models positive interpersonal skills. b. The coach shows respect for the differences in opinions of others regardless of race, religion, or nationality, rather than making derogatory remarks or exhibiting insensitive behavior. c. The coach informs the parent at regular intervals, or as needed, of the athlete's progress in achieving the following: 1) Performance level (playing status) 2) Quality of performance 3) Interpersonal relationships 4) Effort or practice ethic d. Assesses quality of relationships with parents periodically. _____7. Demonstrates a commitment to personal and professional growth. a. The coach utilizes appropriate opportunities and resources to maintain expertise in subject area. b. The coach utilizes appropriate opportunities to learn new techniques, methods, and strategies that will facilitate successful learning. _____8. Supports the vision, mission, and philosophy of the District and school. a. Demonstrates care of equipment, supplies, and assigned areas. b. Follows established lines of communication. c. Accurately completes, maintains, and returns required reports and records on time. d. Demonstrates punctuality. e. Completes certification requirements in a timely manner. f. Contributes to the implementation of District/building philosophy, policies, and goals. g. Works cooperatively and effectively with colleagues. h. Uses professional judgement as to when, where, and with whom to discuss personnel and student information. i. Demonstrates professional ethics and models professional behaviors. j. Adheres to District policies, regulations and school expectations. k. Available to athletes. l. Appraises own effectiveness. _____9. Demonstrates effective assessment of talent. a. Coach uses athletes in appropriate positions. b. Coach adjusts game scheme according to athletic talent. c. Coach maximizes the talents of athletes. d. Coach assesses assistant coaches and maximizes their talents (where applicable). e. Coach assigns appropriate responsibilities and duties to assistant coaches (where applicable). f. Coach is accountable for actions or lack of actions taken by assistant coaches (where applicable). _____10. Coach demonstrates effective off-season planning. a. Coach assists in an organized plan for athlete's off-season training. b. Coach assists in an organized plan for follow-up on athletes. _____11. Demonstrates effective game plan strategies, as they apply to a specific sport. a. Coach effectively assists in scouting and/or analyzes films with coaching strategies resulting. b. Coach designs (or assists in designing) plays to maximize opponent weaknesses. c. Coach designs (or assists in designing) plays to maximize athletic talent. d. Coach designs (or assists in designing) a defensive strategy to maximize opponent weaknesses. e. Coach designs (or assists in designing) a defensive strategy to maximize athletic talent. f. Coach designs (or assists in designing) and implements a game plan. g. Coach adjusts to opponent strengths and weaknesses at half-time. ______12. Demonstrates effective responsibility, supervision, and management strategies. a. Supervise the handling of injured athletes. b. Demonstrates effective procedures for the care and maintenance of equipment. c. Plans and demonstrates effective student supervision (trips, games, locker rooms). d. Demonstrates skills in managing budget and fiscal expenditure procedures. Comments:________________________________________________________________________________________________ __________________________ Director of Activities Signature Coach's Signature 14 4660 OFFICIATING AND JUDGING ACTIVITIES The school district recognizes the need for an exchange of athletic officials and various contest judges between other school districts. Some of these contests are held at times that conflict with the employee's normal work day. Absences of this type are to be kept to a minimum. In such situations the following rules will apply: Persons requesting to leave the school day early will have the permission of their principal and the Director of Activities. Persons leaving prior to the end of the normal day to officiate/work out of District contests will: opt for a pay dock for that time; or use convenience leave, by the hour Campbell County School District employees will be given compensation for officiating, judging or supervising in-district activities during the regular school day. Requests to officiate or judge state or regional events will be handled on an individual basis. Employees will submit requests to their respective principal and to the Human Resources Department for approval. ADOPTION DATE: October 27, 1981; Editorial Revision August 14, 1984; August 6, 1991; Reviewed July 11, 1994 (formerly 4138.1); Revised March 13, 2001; Reviewed November 13, 2007 15 A financial report which contains the information set forth shall be filled no later than 30 calendar days after a person, groups, or organization has completed their fund-raising activities. The report shall be filed with the District's Bookkeeping Department and shall contain the following information: The name of the person, group, or organization engaged in the fund-raising activity The type(s) of fund-raising activity The date(s) of the fund-raising activity The actual gross amount collected The persons, group, or organizations who actually donated funds The expenses incurred by the person, group, or organization in conducting the fund-raising activity The net amount received by the person, groups, or organization (gross minus expenses) The percent of fund-raising proceeds received by the person, groups, or organization conducting the fund- raising activity (Example of what is collected: 75% went to school, 25% went to vendor) II. SCHOOL/BUSINESS PARTNERSHIPS A. Definition: a partnership wherein a particular business agrees to serve as a formal sponsor, financing all or part of the cost of a school organization or activity, but allowing the school officials to maintain control of the organization or activity. B. Guidelines: 1. All partnerships must be organized with the knowledge and approval of the school principal or his/her delegated representative. 2. All details of the partnership must be in writing, signed by a business representative and the school principal or designee, and filed in the principal's office. 3. It must be understood that the school officials will maintain control of the partnership agreement. a. Stipulations requested by the parties must be is the agreement. b. School officials will be responsible for implementing all agreement stipulations. C. Partnerships would control U.S. dollar financing only. This regulation does not limit or control reward programs for C.C.S.D. pupils by principals or their designees may work with Individual school principals or their designees may work with managers/owners of business desiring to reward pupils with redeemable coupons. III. SCHOOL/COMMUNITY AGENCY, ORGANIZATION AND SERVICE CLUB PARTNERSHIPS A. Definition: a partnership wherein a particular community agency, organization or service club agrees to serve as a formal sponsor, providing services or financial support to a school organization or activity, but allowing the school officials to maintain control of the organization or activity. 18 B. Guidelines: 1. All partnerships must be organized with the knowledge and approval of the school principal or his/her delegated representative. 2. All details of the partnership must be in writing, signed by a representative of the sponsoring organization and the principal or designee, and filed in the principal's office. 3. It must be understood that the school officials will maintain control of the partnership agreement. a. Stipulations requested by the parties must be in the agreement. b. School officials will be responsible for implementing all agreement stipulations. C. Example agreements: 1. A service club agrees to run the concessions for a tournament, receiving the profit in exchange for services rendered. 2. A community organization agrees to pay $100 per student to attend the All- Northwest Music Festival. D. This regulation is not intended to limit activities community organizations which desire to assist individuals in need through school officials. (Example: Lions Club providing eyeglasses for a needy student as determined by a school nurse) IV. FUND RAISING WITHIN AN INDIVIDUAL SCHOOL FOR CHARITABLE PURPOSES OR TO BENEFIT A SCHOOL ORGANIZATION A. Definition: Fund raising that normally and most often takes place within the confines of a school with only staff, students and students' parents participating. B. Only recognized school organizations will be allowed this privilege. C. Permission must be granted by the principal or his/her delegated representative. D. The fund-raising organization should provide goods, services or performance in return for donations. E. Participation by school personnel and students as buyers or donators must be strictly voluntary. F. School organizations that anticipate the need for funds are encouraged to raise funds well in advance. G. This type of fund raising would include such things as concessions, bake sales, booster pin or pennant sales, and other such types of in-school fund raising. V. FUND RAISING IN THE COMMUNITY AND SCHOOLS FOR EDUCATIONAL TRIPS A. Definition: Fund raising in the community and schools to secure funds for students who will travel for an educational purpose under school supervision and guidelines. B. The school organization must provide goods or services for a cost or fee. Donations can be accepted but cannot be solicited. C. Application information: 1. Use the application form provided in these regulations. 2. Complete and submit the application form for approval of the trip to the principal or his/her delegated representative at least three months before conducting the first fund-raising activity. 3. Prior to approval of the application, no planning or other preparation for the fund-raising activity is to take place except that which is necessary to prepare the request. 19 D. When the trip application is approved, the school organization may enter into contract(s) with reputable fund raising organizations. The contract must be signed by the principal or his/her delegated representative. E. A detailed plan for the trip must be submitted to the principal one month prior to the trip using the form provided in these regulations. 1. The trip plan must include a contingency plan in anticipation of a fund shortfall. 2. All parents of students involved will receive a copy of the plan. F. Other policies and regulations concerning state, nationals or international competition will apply. ADOPTION DATE: JULY 19, 1989; Revised April 8, 2003 20 LIMITED ACCESS TO RESULTS The testing lab will be authorized to report results only to the Superintendent or to such person as the Superintendent may designate. PROCEDURES IN THE EVENT OF A POSITIVE RESULT Whenever an Activity Participant's test result indicates the presence of illegal drugs ("positive test"), the District's Activity Code will be enforced. Student and Parent(s) may request an appeal before the Director of Activities, pending a second drug test (hair follicle) at their own expense. Upon a negative retest, the district will provide reimbursement. A second positive result (on retest) will result in suspension for remainder of an activity season. A second positive result in any calendar year (other than a retest) will result in suspension from activity participation for one (1) year from date of the test. Student will have to petition the Director of Activities for permission to participate in activities after suspension has been met. NON-PUNITIVE NATURE OF POLICY No Activity Participant shall be penalized academically for testing positive for illegal drugs. The results of drug tests pursuant to this policy will not be documented in any student's academic records. Information regarding the results on positive drug tests will not be disclosed to criminal or juvenile authorities absent legal compulsion by valid and binding subpoena or other legal process, which the District shall not solicit. In the event of service of any such subpoena or legal process, the student and the student's custodial parent or legal guardian will be notified at least 72 hours before response is made by the District. ACTIVITIES COVERED UNDER THE POLICY The following activities are subject to the policy: Basketball Cheerleading Cross Country Football Golf Soccer Swimming & Diving Tennis Wrestling Track Volleyball Speech & Debate VOLUNTARY PARTICIPATION A voluntary program will be established for students who participate in choir, band, and orchestra. ADULT ROLE MODEL VOLUNTARY PARTICIPATION In an effort to provide support for students in the program, the District will establish a voluntary participation program, role models. Activities sponsors, coaches, and building principals for grades 9-12, and district administration and members of the Board of Trustees will be able to voluntarily submit themselves to the same testing procedures that are required of students. The District Human Resources Department will administer this program. 23 CAMPBELL COUNTY HIGH SCHOOL INFORMED CONSENT AGREEMENT Student Name ______________________________________ Grade __________ As a student and parent:  We understand and agree that participation in competitive interscholastic programs is a privilege that may be withdrawn for violations of the Drug Testing Policy.  We have read the Drug Testing Policy and thoroughly understand the responsibilities and consequences as an Activity Participant in Campbell County School District.  We understand and realize that there is risk of injury in participating in competitive interscholastic programs.  We understand that during any competitive interscholastic program, the first date of practice to the conclusion of the last varsity culminating event, in which students participate, they will be subjected to random urine testing or hair follicle testing. If the student refuses to be tested, they will not be allowed to practice or participate in any competitive interscholastic programs. We have read the consent statement and agree to its terms.  We understand that if a coach/sponsor has reasonable suspicion that a participant is using a controlled substance, the coach/sponsor must report the information to the building AD or designee. If the AD or designee determines a drug test should be administered, parents will be contacted prior to the actual testing. If the drug test is refused, the student will not be allowed to practice or participate in any competitive interscholastic programs.  We understand this is binding while a student is enrolled in Campbell County School District. CONSENT TO PERFORM DRUG TESTING  We hereby consent to allow the student named on this form to undergo urinalysis or hair follicle testing for the presence of illicit drugs or banned substances in accordance with the Policy and Procedure for Random Drug Testing of Campbell County School District Students Participating in Competitive Interscholastic Programs, as approved by the Campbell County School Board.  We understand that the collection process will be overseen by a quality vendor.  We understand that any urine samples will be sent only to a certified medical laboratory for actual testing, and that the samples will be coded to provide confidentiality.  We hereby give our consent to the medical vendor selected by the Campbell County School Board, their laboratory, doctors, employees, or agents, together with any clinic, hospital, or laboratory designated by the selected medical vendor to perform urinalysis or hair follicle testing for the detection of illicit drugs or banned substances.  We further give permission to the medical vendor selected by the Campbell County School Board, its doctors, employees, or agents to release all results of these tests to the Medical Review Officer (MRO) working for the medical vendor. We understand these results will be forwarded to the Superintendent or designee and will also be made available to us.  We understand that consent pursuant to this Informed Consent Agreement will be effective for all competitive interscholastic programs in which this Activity Participant might participate during the current school year.  We hereby release the Campbell County School Board of Education and its employees from any legal responsibility or liability for the release of such information and records, pursuant to the policy. _____________________________________ ________ ___________________________ ________ Student Signature Date Parent/Guardian Signature Date 24 5300-R Activities Participation Eligibility The General Rules of Eligibility, for both participation and academics, of the Wyoming High School Activities Association (WHSAA) apply to students in Grades 9-12 who participate in high school activities. These rules are listed in the Wyoming High School Activities Association Official Handbook. Each member school or school district shall establish participation criteria for all activity participants, which may extend beyond but not supplant the existing WHSAA rules (WHSAA Rule 6.1.4). Students of all grade levels are governed by building standards as well as this policy and regulation. For the purposes of this regulation, "activities" means any school-sponsored activity sanctioned by the WHSAA which is voluntary on the part of the student(s). Campbell County School District (CCSD) has guidelines for students, their attendance area boundaries, and the feeder school system from elementary to junior high to high school. Starting at the eighth grade level, students who attend their first practice or first day of school (whichever comes first) at a CCSD junior high school will establish eligibility for high school activities. If a parent wants their child to attend a secondary school other than the one in their attendance area, they will need to complete an Attendance Area Change Request form and turn it in to the receiving school principal. The receiving principal, in conjunction with the appropriate high school principal, will approve or deny attendance area change requests. Attendance area change requests made after the first practice or first day of school will follow the same protocol listed above. Attendance area change requests for 9-11 will follow WHSAA rules. I. Academic Eligibility All students in Grades 9-12 must meet at least the minimum requirements of the WHSAA for credits earned and courses enrolled in. Campbell County School District students in Grades 9-12 participating in activities are required to maintain a grade equivalent of 70% or C- or higher in all classes with the allowance of one D- grade or 60% in one class. Students in Grades 7-8 participating in activities are required to maintain a grade equivalent of 70% or C- or higher in all classes. A student who fails to meet this eligibility standard may be required to practice while attempting to become eligible but cannot travel, be in uniform during contests, and/or compete in contests until this eligibility standard is re-established. Once the student has proven to the coach/sponsor by a written note from the teacher(s) that they have re- established this eligibility standard in all classes, they will be eligible to participate in competitions. II. Attendance 25 6180-R Supervisors of Interscholastic Activities Coaches and sponsors are responsible to keep current on any Global Compliance Network (GCN) training, certification, Professional Teaching Standards Board (PTSB) endorsement or coaching permit when required. Coaches and sponsors must have their practice schedules, team rules and expectations turned in and approved by the building level activities director or principal. Each coach and sponsor must establish and consistently enforce written rules for student conduct, including student dress. Coaches and sponsors are required to provide their approved rules and expectations in writing to each participant. Coaches and sponsors are required to schedule a parent meeting prior to the first contest or event. Other meetings are optional but encouraged to facilitate communication. At this parent meeting, the building activities director and the coaches or sponsors will review the following information: Warn of inherent risks of your sport (or activity, if applicable), Concussion information Practice and contest schedules, team and training rules, and lettering requirements CCSD Emergency Medical Release Form, including proof of insurance and HIPAA consent CCSD Activity Code and CCSD Drug Testing Consent Form (9-12th) School Eligibility Standards and WHSAA Eligibility Requirements (9-12th) Other relevant items related to the sport or activity Coaches are required to turn in their teams’ required paperwork before the first contest. Coaches and sponsors are responsible for the safety, welfare and the supervision of students on the bus, in the motels, before, during, and after practices, contests/activities both in-town and out-of-town. Coaches and sponsors need to organize out-of-town trips in advance, so all involved parties receive timely, practical information regarding the activity (i.e., teachers, bus drivers, students, parents, and administration). This information should be current and reflect any changes in student travel status up to the time of departure. Coaches and sponsors will provide an accurate list of students traveling to both the attendance or activities office and the bus driver prior to departure. Coaches and sponsors will develop and follow a budget in line with district’s guidelines and expectations. Coaches and sponsors are responsible for seeing that all financial obligations resulting from the participation in an activity (meals, lodging, fees, etc.) have been budgeted and appropriate steps have been taken to assure payment. Coaches and sponsors will fill-out and turn in to the building activities office a Parent Notification of Activity Dismissal/Withdrawal when a student is no longer participating with the team. Coaches and sponsors must get a written statement from the parents relieving the coach/sponsor and school district from all responsibilities from the return trip home before releasing their son or daughter. Coaches and sponsors are required to obtain a liability waiver form, in advance of the trip, before releasing a student to another adult other than the student's parents. Coaches and sponsors will prepare and implement a schedule of checking out, maintaining proper care, checking in, appropriately store in the off season, and maintain an inventory of all supplies, equipment and uniforms. ADOPTION DATE: DRAFT August 29, 1997 (Formerly 6146): Revised February 14, 2012 LEGAL REFERENCE(S): CROSS REFERENCE(S): 5300, 5300-R, 5310, 6180 28 2018-19 CCSD Secondary Sport Fee/Activity Admissions CCSD Sport Participation Fee High School Activity/Sport Fee Rates $25.00 per Activity (Band, Cheerleading, DECA, Drama, FBLA, FFA, Reduced Meals $ 7.00 per Activity Speech and Debate, Strings, Vocal Music) Free Meals no charge Junior High Sport Fee $20.00 per Sport Reduced Meals Free Meals $ 5.00 per Sport no charge *NOTE: Other activities costs may be incurred including but not limited to the following: activity attire, physical, insurance, pictures, and association fees, etc. Gillette HS Sport Events Rates Students (High School) Free (with Student ID) CCSD Employee Free (with Staff Pass) Military (Active Duty, National Guard, Reserves & Veteran) Free Senior Citizens $1.00 Students (Non-High School) $1.00 Adults $2.00 Year Passes Admit Rates Student Year Pass 1 $25.00 Senior Citizen Year Pass 1 $25.00 Adult Year Pass 1 $45.00 Participant Parent Pass 1 $30.00 Wright HS Sport Events Wright does not charge by off-setting admissions with corporate sponsor donations. *NOTE: The rates are the maximum amounts charged. Admission prices are not applicable for WHSAA post season ticketed events. CCSD Junior High School Tournaments Rates Students (Junior High) Free Military (Active Duty, National Guard, Reserves & Veteran) Free Students (Non-Junior High) $1.00 Senior Citizens $1.00 Adults $2.00 *NOTE: Junior High Schools will not charge for “head to head” competitions. CCSD Activity Events Rates Dinner Theaters Adults, Senior Citizens and Students $20.00 (Meal included) Musicals and Plays Senior Citizens and Students $ 3.00 Adults $ 5.00 CCSD Reduced Admissions *NOTE: Activities administration has the right to waive fees where appropriate on an individual basis. Reduced admission prices are not applicable for WHSAA post-season ticketed events. 29 GUIDELINES FOR STUDENT/STAFF RECOGNITION AT CCSD BOARD OF TRUSTEES MEETINGS This section is under review. Teams/groups will be invited to attend board meetings. 30     National Event Competition Funding  Campbell County School District has limited funds for “sanctioned” national type events. Determination  of the funding option to be used will be made within 2 weeks of submission of the application to the  Educational Services Center Finance Office. All parties involved in the application process will be clear on  the actual funding available from CCSD prior to the actual competition. If an application is not submitted  and  approved  the  school  or  department will  be  responsible  for  all  travel  expenses.  There will  be  no  reimbursements for any pre‐travel expenses paid for with personal funds unless arrangements have been  made with the Finance Office prior to using personal funds.   There  are  three  levels  of  national  funding.  Each  level  has  its  own  criteria  and  addresses  different  individuals or groups. This national funding system allows more individuals or groups access to national  competition funds.  Level One – Nomination or Invitation  The first level is directed at national competitions in which nomination or invitation is the primary form  of qualifying for the competition. This level is used for those national competitions where no qualifying  standards exist. National funding requests that require nomination only will be accepted for grades 9‐12.  Funding  for  this  level will be determined on a case by case basis by  the Associate Superintendent  for  Instructional Support.    Level Two – Regional Qualification  Level  two  requires  a qualifying  standard or mark  at  a national  level  regional  competition. Only  those  individuals qualifying by the standard or mark as set by the organization hosting the regional event will  receive funding at 20 percent of approved expenses.    Level Three – National Qualification  The third level requires the participant meet a qualifying standard or mark set by the organization hosting  the  national  event.  Only  those  individuals  meeting  the  qualifying  standard  and  participating  at  the  national event will receive the funding at 25 percent of approved expenses.    All applications need to directly relate to CCSD programs, curricular or athletic. While simply nominating  an  individual qualifies under  the definition of approval  for  level 1,  there must be an acceptance. This  acceptance must  be  from  the  state  or  national  committee  level  and  in writing  to  the  Finance Office  (including a list of attendees).   Funds awarded to a qualified individual may not be transferred to another, should the qualifier be unable  to attend.          33       CCSD Sanctioned Academic/Athletic Competitions for National Event Funding  Regional Competitions or Participation  All Northwest Music          Future Business Leaders of America (FBLA)  Speech/Debate/NFL          Business Marketing (DECA)  Destination Imagination (DI)        Academic Decathlon  Family, Career & Community Leaders of America (FCCLA)  Science Olympiad  Future Problem Solving (FPS)        Skills USA  History Day            Athletes qualifying for National Finals    National Competitions or Participation  OAKE National Choir          Future Business Leaders of America (FBLA)  ACDA National Choir          Business Marketing (DECA)  Speech/Debate/NFL          Academic Decathlon  Destination Imagination (DI)        Science Olympiad  Future Problem Solving (FPS)        Athletes qualifying for National Finals  Vo‐Ag (FFA)    CCSD Sanctioned Academic/Athletic Competitions (Building Responsibility)  Local and Regional/District Competition or Participation  Business Marketing (DECA)        Geography and Spelling Bee  Destination Imagination (DI)        Future Business Leaders of America (FBLA)  Future Problem Solving (FPS)        Academic Decathlon  History Day            Vo‐Ag (FFA)  Music Festivals            Drama  Science Fairs            Foreign Language Festival  Math Counts            Elementary and Rural Track Meets  Knowledge Master          All Athletic Programs      CCSD Sanctioned Academic/Athletic Competitions (State Travel funding)  State Competitions or Participation  Business Marketing (DECA)        Math Counts  Destination Imagination (DI)        Science Olympiad/Science Fair  Family, Career & Community Leaders of America (FCCLA)  Skills USA  Future Business Leaders of America (FBLA)    Art  Future Problem Solving (FPS)        Spirit  Spelling Contest          Drama  History Day            Student Council  Music              Speech & Debate  Vo‐Ag (FFA)            All Athletic Programs    34     Application for National Level Competition Funding    Check Level of Funding Requested:  _____ Level I – No qualifying standard or mark (case by case)  _____ Level II – An approved qualifying standard or mark at a Regional Event (20% funding)   _____ Level III – An approved qualifying standard or mark at a National Event (25% funding)    Organization: _________________________________________ School: __________________________    Event: _______________________________________________________________________________    Sponsor or Contact Person: ______________________________ Telephone: ______________________    Destination: __________________________________________ Date(s): _________________________    1. Please indicate how this activity directly relates to a district program(s).          2. Please indicate how competitors are selected (i.e. auditions, placing at state, etc.)          3. Please indicate sponsor status – required, recommended or not required. Sponsors are  approved at a rate of 8 students to 1 sponsor. If additional sponsors are traveling, their  expenses must be paid for out of the school or building budget.         4. Please answer the following questions regarding funds:  a. What are your plans for fund raising?        b. Is there a cost to each participant? If yes, how much?        c. What is your plan for dealing with students with financial hardships?        d. What is your plan should fund raising efforts fall short of necessary revenue?    35 National Competition Participation List Student Name Student ID School Grade Pre‐Paid Expenses  Receipt #'s Reimbursement  Receipt #'s Outstanding  Prior Trip  Payment 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Sponsor/Others District Paid Self Paid 1 2 3 4 5 6 7 8 Attach additional sheets as necessary Event: Date(s): Destination: Receipt #'s 38 STATE/NATIONAL TRAVEL CONTRACT (Fully or partially funded by CCSD) Student Name: _________________________________________ Age: _________________________ Event/Activity: _________________________________________ Date(s):_______________________ Each student must agree to the following requirements, before receiving district sanctioning and funding: 1) Abide by all CCSD policies and regulations. 2) Adhere to the Activity Code (students must have a signed Activity Code on file in the Activity Office) have a current Assumption of Risk/Medical Release form with proof of insurance on file with activity sponsor. 3) Assume full responsibility for all damages that may occur as a result of the student’s actions. 4) Reimburse CCSD for pre-paid expenses incurred prior to the trip (ex. Hotel, flight, registration) 5) Be required to reimburse CCSD for funds already expended on students behalf and that cannot be recovered, should: a) Student be in violation of activity code or district policies and cannot attend. b) Student voluntarily withdraws or decides not to attend after district funds have been spent. ** Special or emergency situations will be reviewed by the Associate Superintendent for Instructional Support for a waiver of reimbursement. ATTENTION PARENTS and STUDENTS Failure to comply with the Activity Code or District policies will result in administrative disciplinary action. Consequences will include suspension from further competition and forfeiting all district financial support. In addition, failure to comply with travel guidelines and district rules may result in your son/daughter being returned home, at your expense. This decision will be made on the recommendation of the sponsor with the approval of the Associate Superintendent for Instructional Support or building principal. Parents will be notified of the transportation carrier and student’s arrival time. By signing this contract, I understand I become financially responsible for my son/daughter and agree to abide by the above conditions. ___________________________________ ________________ Parent/Guardian Date By signing this contract, I understand I am responsible for all of my actions and will abide by the above conditions. ___________________________________ ________________ Student Date 39 WYOMING EDUCATION DEPARTMENT REQUIREMENTS FOR COACHING ENDORSEMENT Section 1. Coaching Endorsements. Coaching endorsements are issued to holders of an Educator License. Applicants who do not hold an Educator license may apply for a Permit to coach. A Transitional Coaching Permit is issued to applicants who do not meet all requirements for an Assistant or Head Coach. Section 2. Limitations. Online courses will not be accepted to meet the requirements for 1st aid, CPR, or Prevention and Care of Athletic Injuries. Section 3. Coaching Requirements Table Summary. The specific requirements for coaching endorsements and permits are listed in the following tables. Table 1. Requirements for a Wyoming Coaching Endorsement for Licensed Educators Only coaches with a current, valid Wyoming Educator License may apply for a Coaching Endorsement. All others interested in coaching must apply for a Coaching Permit (see Table 2. below for requirements.) Validity Period coincides with the Educator License Head Coach Assistant Coach 1. Current Wyoming Educator License Current Wyoming Educator License 2. Current 1st Aid/CPR Training Current 1st Aid/CPR Training 3. Prevention and Care of Athletic Injuries Prevention and Care of Athletic Injuries 4. Scientific Foundations of Coaching Scientific Foundations of Coaching 5. One (1) Year of Experience as an Assistant Coach -or- Theory of Coaching the Specific Sport N/A 6. Note: Any educator who holds a Head Coaching endorsement in at least one sport is also eligible to be an Assistant Coach in any sport. Note: Any educator who would like to be an Assistant Coach for more than one sport must apply separately for each specific sport. 40 D. Hold no out-of-season sport/activity practices during the normal school practice hours of 3:00 p.m.-6:30 p.m. E. Educate parents and students about the advantages and disadvantages of multiple activities and specialization. F. Teach students that they gain much more physically and mentally from begin involved in other school activities in the off-season than working on their own. G. If you coerce a student into the position of having to make a choice; then as an activity program we have lost. H. Students have the right to make decisions in regard to participating in multiple activities or specializing. I. Coaches and sponsors need to be reasonable and work together to make all programs as strong as possible. J. Communication is necessary to reach a solution to problems. Talking to other coaches/sponsors, students and parents keeps the lines of communication open. K. Our primary mission is to provide students opportunities to learn life-long values. CCSD encourages its coaches and sponsors to become involved with out-of-season opportunities and non- school youth programs. Head CCSD coaches/sponsors are expected to establish good working relationships and open lines of communication with the youth programs of their sport or activity. As Head CCSD coaches/sponsors, your expertise and input is invaluable to these programs and the strength of upcoming participants. Our accomplishments prove that students want to be successful and will work hard to accomplish it. Our task is to educate, keep our vision foremost and communicate so our activity participants can continue to take part in a variety of activities as they make informed pressure-less choices. CHAIN OF COMMAND The following is the chain of command to be followed with all problems that arise. Remember, care enough to confront first. Professionally, you owe it to the next person in line to attempt to resolve the problem then notify them if you are going to the next person in the chain of command.  Volunteer Coaches - Volunteer Sponsors  Hourly Coaches - Activity Aides  Assistant Coaches/Sponsors  Head Coaches/Sponsors  Building Activities Director  Principals  Associate Director of Activities, if applicable  District Director of Activities  Superintendent  Board of Trustees 43 PROFESSIONAL EXPECTATIONS OF COACHES AND ACTIVITY SPONSORS The need for precise job description specifications is becoming obvious with the stronger emphasis on credibility and accountability for activity staff. There is a definite need for precise criteria to measure coaches/sponsors accomplishments within the framework of the Campbell County School District objectives for their activity programs. These major performance areas stand out above others: 1. To the Profession A. Rapport A coach/activity sponsor must be able to develop a good rapport with any number of individuals and groups: team/group personnel, their parents, assistant coaches/sponsors, the student body, the professional staff (faculty, administration, maintenance, etc.), the community as a whole, spectators, officials, fellow coaches/sponsors in the conference and state, and media representatives. Good rapport and an image of competency are invaluable for the coach. B. Cooperation Campbell County School District expects a maximum of level of cooperation by all activity sponsors and coaches in the execution of their duties. Activity Sponsors/Coaches must work cooperatively with their school activity director, administration, other school district staff, assistants, participants and parents. C. Leadership and Public Relations Diligence, enthusiasm, integrity, honesty and a love for the activity are all part of a professional pride that should be exhibited by any coach/activity sponsor. Personal appearance, dress, physical condition - all should be exemplary. Dress appropriately for practice and follow practice schedules. Public demeanor and decorum should always reflect positively on the school, school district, and the activities department. A coach/activity sponsor must be in control at all times. Language, actions and emotional displays come under very close scrutiny, both in practice and in scheduled contests. Integrity, graciousness, dignity and respect are to be cultivated with players, officials, opponents, assistants and colleagues whether winning, losing, or just working out. D. Discipline Every activity requires a high level of discipline among coaches, sponsors, participants, and support staff. In this regard, the implementation of discipline and the attitude with which it's implemented is the coach's/sponsor's responsibility. A coach/activity sponsor becomes a model of all that the program represents - observation of school codes, training rules, rules of the game, ideals of good sportsmanship, behavior of participants throughout the season, at home and away contests, impacting the conduct of the crowd, especially where the student body is concerned. "Desire" to do well, to win gracefully, too lose with poise and a positive attitude should be emphasized. Staff, players and spectators should be motivated toward established individual and team goals. E. Improvement A coach/activity sponsor must constantly take advantage of opportunities presented for self- improvement. Attendance at district meetings, rules clinics, special workshops and training opportunities in specific fields is imperative. Membership should be maintained in professional 44 organizations, coaches'/sponsors' associations, and similar groups whose programs are geared toward greater achievement and improved performance. A coach/activity sponsor in the Campbell County School District should continue professional growth in both the academic teaching area and the activities area. 2. To the students on the team: The main reason for having activities within the school is to help provide opportunities for young men and women to develop their respective capabilities to the fullest extent. Development of positive attitudes is an important means to accomplishing this aim. We must promote and teach only clean, ethical, aggressive and fair play, while stressing good sportsmanship at all times. The coach/activity sponsor must be the leader and set the example. The coach/activity sponsor should be fair and unprejudiced with participants, considering their individual differences, needs, interests, temperaments, aptitudes and tolerances. Students have a right to expect coaches/activity sponsors to possess current knowledge and skill to participants competently and to assess their progress. In addition, coaches/activity sponsors should be able to use strategies and preparation exercises appropriate for the level of competition and maturity of the participants. The coaches/sponsors primary responsibility is to ensure maximum growth of each squad member. In this regard, the safety and welfare of students should always be of the utmost priority. The coach's/sponsor's primary responsibility is to the individual boy or girl, but the student's family should not be ignored; consideration should be given to the family and to their requests. 3. To Campbell County School District: As a coach/activity sponsor, you have a high level of visibility throughout the community, which impacts -the home, the work place, and at the meetings of many civic organizations. Your profession, as well as your reputation as a coach/sponsor is constantly under scrutiny. Your actions and statements should always reflect confidence and respect for Campbell County School District. The coach/activity sponsor can build and maintain a high level of confidence in the activities program and the school district through public contacts. 4. To the school: A coach/activity sponsor owes the school his/her best effort and loyalty at all times. He/she must constantly strive for excellence in all areas of his/her school responsibilities. To be effective, a coach/activity sponsor must be respected. In this regard, good personal habits and neat appearance are important, but most important is the examples set by the coach/sponsor. Being respected is much more important than being well liked. Treat the faculty, the players, and the general students with the same honor and respect that you would like extended to you. Private, firm, fair, and consistent discipline must be maintained. The work of the coach/activity sponsor must be consistent with the educational program of the school. The coach/activity sponsor should show mastery of the principles of education and continuing attempts to improve in teaching and coaching methods and techniques. 45 NFHS CODE OF ETHICS FOR COACHES AND SPONSORS The function of a coach is to educate students through participation in interscholastic competition. An interscholastic program should be designed to enhance academic achievement and should never interfere with opportunities for academic success. Each student should be treated with the utmost respect and his or her welfare should be considered in decisions by the coach at all times. Accordingly, the following guidelines for coaches have been adopted by the National Federation of State High School Associations Board of Directors. The coach/sponsor will be aware that he or she has a tremendous influence, for either good or ill, on the education of the student and, thus will never place the value of winning above the value of instilling the highest ideals of character. The coach/sponsor will uphold the honor and dignity of the profession. In all personal contact with students, officials, activities directors, school administrators, the state high school activities association, the media, and the public, the coach/sponsor shall strive to set an example of the highest ethical and moral conduct. The coach/sponsor will take an active role in the prevention of drug, alcohol and tobacco use or abuse. The coach/sponsor will avoid the use of alcohol and tobacco products when in contact with students. The coach/sponsor will promote the entire interscholastic program of the school and direct his or her program in harmony with the total school program. The coach/sponsor will master the contest rules and will teach them to his or her team members. The coach/sponsor will not seek an advantage by circumvention of the spirit or letter of the rules. The coach/sponsor will not exert pressure on faculty members to give students special consideration. The coach/sponsor will exert his or her influence to enhance sportsmanship by spectators, both directly and by working closely with cheerleaders, pep club sponsors, booster clubs, and administrators. The coach/sponsor will respect and support contest officials. The coach/sponsor will not indulge in conduct which would incite players or spectators against the officials. Public criticism of officials, opponents or players is unethical. The coach/sponsor will meet and exchange cordial greetings with the opposing coach to set the correct tone for the event before and after the contest. The coach will not scout opponents by any means other than those adopted by the league and/or state high school activities association. 48 ALL COACHES AND SPONSORS CODES OF CONDUCT You are ultimately responsible for your program. Every aspect of the preparation, atmosphere, over all organization, and reflection is in your care. Make sure your program represents Campbell County School District in a manner that is always above reproach. Coaches/Sponsor’s actions are critical in that they will be perceived as the normal, acceptable behavior and will be emulated by other Coaches, Sponsors, Activity Participants, Students, and Fans with whom you come into contact. Some key expectations would include: 1. Be a class act and bring credit to the profession. 2. Will promote and model appropriate language in all situations. 3. Dress and act appropriately, set the example, demand the best. 4. Maintain your composure in the face of extreme pressure. 5. Treat each child as if he/she were your own. 6. Inform your students of conduct expectations and insist they are met. 7. Discipline students who are out of line immediately and consistently. 8. Treat everyone with dignity and respect. 9. Cooperate with all other staff members in the program. 10. Maintains proper rapport with students, parents, staff members, and fans. 11. Teach and model good sportsmanship. 12. Never bend the rules to win. 13. Respect officials! Never force them to discipline you. 14. Encourage, support and teach healthy practice based on current acceptable techniques. 15. Support maximum performance based on proper diet and nutrition. 16. Will not promote the use of performance enhancing drugs or supplements. 17. Enthusiastically fulfill all duties and assignments. 18. Assist in supervisory duties in all team/club gathering, practices, contests, and trips. 19. Works to improve knowledge, expertise and effectiveness through professional development. 20. Final decision-making lies with the Head Coach/Sponsor in charge of the activity. ASSISTANT COACHES AND SPONSORS The job of assistant coach/sponsor at any level within the Activities Department will include the above 20 responsibilities as well as: 1. Loyal to the Activities Department, All Programs and the Head Coach/Sponsor. 2. Assists the Head Coach/Sponsor in program execution and development. 3. Effectively manages and directs the team/club under the supervision of the Head Coach/Sponsor. 4. Performs all duties as assigned by the Head Coach/Sponsor or Activities Director. 5. Takes part in all out of season activities as directed by the Head Coach/Sponsor. 49 GENERAL COACH & ACTIVITY SPONSOR RESPONSIBILITIES A. Support the philosophies of Campbell County School District, Campbell County High School, Thunder Basin High School, Wright Junior/Senior High School, Twin Spruce and Sage Valley Junior High School activities. B. Establish fundamental philosophy for your activity or sport. C. Present a professional appearance. D. Ability to receive, understand and follow directions. E. Ability to be an effective communicator with all audiences - assistants, participants, parents, supervisors, peers and spectators and will promote and model appropriate language in all situations. F. Manage appropriate staff selections, assigning duties, responsibilities, and monitoring of assistants. G. Instruct assistants in techniques and methodologies necessary to meet philosophy objectives. H. Responsible for providing training rules and expectations and seeing that training rules and expectations are taught to each participant. I. Responsible for collecting and documenting the WHSAA and CCSD requirements: current physicals, WHSAA eligibility pamphlet, drug testing consent, parental consent, assumption of risk, proof of insurance, HIPAA consent, medical release and Activity Code signature on Master Eligibility Form before the first contest. J. Ability to develop a supervision plan that ensures the safety and welfare of students at all times: practices, contests, trips, locker room, etc. K. Ability to plan and enforce appropriate safety and health rules and/or expectations. L. Responsible for supervising students before, during, and after practice, and contests/activities in- town and out-of-town. M. Prepare and implement a schedule of checking out, maintaining, and checking in equipment. N. Take responsibility for public relations with all audiences. O. Maintain confidentiality about students and others involved in the program. Use the Chain of Command as a guideline. P. Ability to develop drill and practice activities that teach and enhance individual/team skill development relevant to the contest. Q. Be able to model/demonstrate activities and equipment/materials used to develop basic skills or physical condition. R. Must know and be able to apply the developmental aspects of each phase of the contest to the needs and ability levels of the team/participants. S. Assimilate innovations and adapt to changes when applicable. T. Ability to observe, diagnose, and change tactics under contest conditions, as well as prescribe appropriate remediation activities during practice. U. Analyze, evaluate and make improvements in the programs' effectiveness. V. Develop and maintain an inventory list of equipment. W. Develop and follow a budget in line with district's guidelines and expectations. X. Assist in the scheduling of the activity or sport. Y. Be involved in the hiring of assistant coaches directly under your supervision. Z. Campbell County High School, Thunder Basin and Wright Junior/Senior High School Head Coaches/Sponsors will assist in making recommendations in the hiring of Junior High level coaches/sponsors of their activity. 50 SEASONAL EXPECTATIONS Post-Season Expectations 1. Complete and submit all end-of-season paper work and file with the appropriate activity office. 2. Ensure all uniforms and equipment are accounted for and appropriately stored and inventoried. 3. Prepare the team locker room for the next sport season by cleaning out all lockers, collecting all leftover school equipment, bagging individual student items, making sure the room is clean and orderly. 4. Turn in all student equipment fines to the appropriate activity office. Remind all students to come and pick-up any of their personal items left after the season. 5. Provide for an end-of-season awards event for their individual sport (may be done in conjunction with the Booster Club where applicable). 6. Evaluate all aspects of the program - what worked? what needs to change? • Self - what type of job did I do? • Program - Strengths? Weaknesses? • Schedule and Practices – Productive and effective? • Team rules, guidelines, expectations and procedures • Lettering requirements • Stakeholders relationships 7. Meet with athletic director to review season and plan for next season. 8. Meet with team or captains to review season and set preliminary goals for next season. Off-Season Expectations 1. Maintains equipment inventory, develops distribution, collection and storage procedures of all equipment and identifies any equipment needing reconditioning. 2. Evaluate current facilities, uniforms and equipment and make necessary requests for changes. 3. Develops and implements an out-of-season conditioning and/or weight training program. 4. Plan, develop and implement off-season opportunities for individuals and team to enhance program. 5. Promotes the activity/sport within the school through recruiting students that are not in another activity/sport program and promotes the activity/sport outside of the school. 6. Researches, collects and distributes any clinic/camp information for athletes. 7. Evaluate team rules, expectations and procedures including injury or accident tracking system. 8. Engage in professional development activities - ensure WY PTSB certifications are current and will be for next season. 9. Complete next year's budget and scheduling of both contests and facility use. 10. Develop a written, personal coaching philosophy congruent with CCSD philosophy, vision, and purpose of participation. 53 Pre-Season Expectations 1. Establish a date for a pre-season meeting and organize an agenda. Communicate district and team expectations along with important season dates and any other relevant information. 2. Publicize your program opportunities and encourage students to participate. 3. Conduct meetings with students and parents/guardians during which you warn them about potential dangers and risks involved. Hand out all required district information and forms. 4. Clearly define roles and responsibilities for all participants in your program. 5. Establish and communicate in a written and verbal form a clear and transparent evaluation and selection process of students to make the program and at what level. 6. Make sure that all students have a current physical on file before taking part in any practice. 7. Learn about any special health and/or physical conditions from the current physical on file that may affect your students. 8. Ensure student eligibility by checking each student’s academics, age, and semester eligibility. 9. Establish a clear communication channel with guardians to facilitate the reporting and care of injuries. Gather an ICE (In Case of Emergency) number for each student to be kept accessible at all time. 10. Confirm procedures for emergency care plan and organize initial practice sessions and schedule. In-Season Expectations 1. Remember the mission and purpose of interscholastic activities and constantly reinforce verbally and in written form your student-centered coaching philosophy to all stakeholders. 2. Be fair and unprejudiced with players and sensitive to individual differences, needs, interests, temperaments, aptitudes and tolerances; maintain good communication with athletes and parents. 3. Adhere to an efficient and technically sound program of injury prevention. When an injury occurs, follow the prescribed routine and maintain good communications with athlete, trainer, and parents. 4. Focus on conducting efficient and effective practices using sound and acceptable teaching/coaching practices and construct a well-organized and effective game plan. 5. Plan, execute and review coach performance in all practices and contests. 6. Effectively and efficiently manage staff and any other key individuals with responsibilities related to the program. Ensure all pre-, during-, and post-contest responsibilities are completed by the responsible staff member. 7. Examines locker rooms before and after practices and games, checking on general cleanliness of the facility and to report any damages. 8. Complete and submit all required reports and paperwork in a timely and professional manner Submit all contest reports, updated rosters, and communicate any transportation, practice or scheduling changes in a timely manner. 9. Directly supervise students at all times before, during, and after practices/contests and during travel to and from away contests. Maintains the “Four S’s” immediately and throughout the season – Safety, Supervision, Security and Sportsmanship. 10. Be professional in all interactions with school and non-school personnel. 54 ADMINISTRATIVE REGULATIONS REGARDING ACTIVITY TRIPS 1. Request for Student Activity Transportation A. Secure a Student Activity Travel Request Form from your building Activities Office. B. Complete all information. C. Return to building Activities Office at least two weeks prior to activity trip. D. To help insure the best assignment of district buses, we suggest submitting travel requests for the entire season before it begins. E. Coaches/sponsors wanting to travel over the mountains must request a qualified driver and equipped bus. E. Indicate if extra storage space is needed or any other pertinent information. 2. Student Release Notice A. The coach, sponsor or supervisor must submit a list of students to be released at least forty-eight (48) hours prior to departure to your building Activities Office. B. Ninth graders should be listed on the high school trip information sheet. However, the coach/sponsor is responsible for notifying the junior highs with those students. C. The coach/sponsor is responsible for leaving an up-to-date list of all students and coaches/sponsors making the trip with the appropriate activities or administrative office prior to leaving. 3. Bus Guidelines A. All coaches/sponsors are expected to ride to and from each contest in the designated school district transportation unless prior approval is obtained from the Activities Director. B. The coach/sponsor will furnish the bus driver with a trip itinerary and a list of all passengers. C. Coaches/sponsors are responsible for student conduct and will ride towards the rear of the bus on all trips to keep proper discipline. Lack of proper discipline on the bus may result in cancellation of future trips. 1. Students need to be told by the coach/sponsor prior to traveling the expectations for traveling on the bus. This includes every trip regardless of whether it is across town or across the state. 2. Students need to stay seated while traveling and not blocking the aisles. 3. Coaches/sponsors need to position themselves either at the back of the bus or middle, depending upon where they can best actively view all their students. If two or more coaches/sponsors are on the bus, the back and middle are recommended for supervision. 4. On co-ed trips it is required that boys and girls be separated (front/back). The coach/sponsor will be seated in the middle so they can view the separation. 5. Coaches/sponsors should periodically move about the bus and observe students. D. Coaches/sponsors shall be responsible for the cleanliness of the bus after the return to the school. E. Whenever schedules allow, more than one group will ride the same bus. 55 Trip # ________________________ (Please refer to this# when calling Transportation) Date Submitted _____________________ STUDENT ACTIVITY TRAVEL REQUEST All Student Activity Travel Requests must be submitted to the Activities Office one week (7 days) prior to the trip. Coaches/sponsors are required to separate boys and girls on the bus as much as possible and are to position themselves on the bus so that students are closely supervised at all times. Coach/Sponsor Initials Activity _____________________________________ Event Site _________________________________ Sponsor I Phone Number Destination Depart ___________________________________ Return __________________________________ Day of Week Date Day of Week Da te REQUIRED EVENT SITE ARRIVAL TIME ________________ BUS SUBURBAN DEPART FROM TIME NUMBER OF VOUCHERS __________ NUMBER OF STUDENTS CCHS (Front) __________ CCHS (Back) __________ TBHS (East) __________ TBHS (West) SAGE VALLEY NUMBER OF SPONSORS TWIN SPRUCE WRIGHT JR/SR HIGH ESTIMATED RETURN TIME OTHER ____________ __________ Motel ______________________________________ Phone _____________________________ Comments ___________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ White: Activities Office Canary: Coach/Sponsor Budget Code __________________________________ Revised 08/2018 INDOR TRAVEL VOUCHER FORM b32624 Campbell County School District No. 1 Phone (307) 682-5171 PO Box 3033___ Gillette, WY 82717-3033 Fax (307) 682-6187 Vendor Name Remit Vendor Name (different from lef) Store Address SAM PL Bx ORM City, State& Zip City, State & Zip SUN a ey Phone( _) . **** NOTE TO VENDOR & CCSD STAFF: CCSD IS TAX EXEMPT UNDER WYOMING STATE STATUTE 39-6-405 & 39-6-505 ~ Please see that this form is legible and accurate, prepared in ink and all vendor generated receipts are attached. ~ It is the responsibility of the Campbell County School District employee to pay for movies, alcoholic beverages and personal phone charges. These types of charges are not to be included in the dollar amount being requested for payment on this form. - After signing the vendor is to keep the last page or the goldenrod copy of this voucher until payment is received. TYPE OF SERVICE Meals: (¥ one) #of Total Costs __ Breakfast ___ Students __ Lunch _ Staff __ Dinner ___. Others/Driver Total for all above Meals (1) $ Lodging: Hof #of nights Cost per Room Total Costs __ Students @ _— Staff —_ @_ __ Others/Driver @ Total for all above Lodging (2) $ Registration Fees: #of Total Costs __ Students —— Staff ___ Others/Driver Total for all above Registration Fees (3) $ Miscellaneous: Total for all above Miscellaneous (4) $ TOTAL VENDOR PAYMENT REQUEST $ stVENDOR CERTIFICATION - "I certify under penalty of perjury and subject to the provisions of W.S. 6-5-303 and its penalties, that this voucher and the items therein are correct and just in all respect." Signature of Claimant Date L Z Remaining potion to be filled out by Campbell County School District No.1 Person, Sponsor or Coachtes) Deiailed Description of Event Attended Bus Driver Name L E = L L Date(s) Inclusive: Lacationuisived. x Payment Aor This form is-te-be-eompletely fi Expenditure Acct # Expenditure Acct # copy(goldenrod) to vendor when services are received (Distribption by Accounting of copies after processing: White - Accounting / Canary - Accounting / Pink - School 59 ACTIVITY TRIP RULES AND REGULATIONS 1. Activity Trips A. All coaches/sponsors and students are to be ready at designated departure times. B. The students are under the direct control and supervision of the coach/sponsor. C. Conduct of Students 1. When a bus is in motion, students are required to sit in the seat facing the front of the bus. Students should not stand while the bus is moving or extend their arms or head out of the windows. Students should avoid any unnecessary movement and always sit correctly in seats. Students should not sit on the arms of the seats; kneel in seats facing backwards; and lay in the luggage racks. 2. Rough housing, horseplay, throwing of objects, or squirting of pop or other liquids will not be tolerated. 3. Any damage done to the bus seats or other equipment must be paid for by the student. 4. Obscene or foul language, misconduct, vandalism, and/or any other violation of these policies may result in suspension from participation in school activity programs. 5. Students shall help in keeping the bus clean. Do not throw paper or other refuse on the floor or out the bus windows. Put all garbage in the wastebaskets that are provided. 6. Food or beverages may be brought on to the bus under the direction of the sponsor. 7. No spikes will be allowed on the bus. 8. Students will remain dressed in street clothes or full athletic suits when riding the bus. Students will dress in a manner that reflects appropriate standards for CCSD as defined by each coach/sponsor's expectations. D. Bus radios will be played at bus driver’s discretion. E. Students will be responsible for their electronics and all other valuables. Students’ music players will not be played on the bus except when equipped with individual headphones. F. Do not experiment or tamper with the bus or any of its equipment. G. Emergency doors shall only be used in case of an emergency or unless otherwise authorized by the driver. H. Coaches/sponsors will check with the driver to be sure that students have everything off the bus upon return to school. I. On an activity that has multiple sponsors, sponsors should sit in strategic positions to monitor all students. J. Students should remain in their same seat until they are ready to depart from the bus. In leaving the bus, remain seated until it stops, then leave immediately. If you cross the road, do so in front of the bus, after making sure the highway is clear, and by visually checking with the driver. K. The bus driver will have the final authority in endangering situations. Drivers are in charge of the general safety of all personnel while traveling. Each driver may feel that additional rules are essential to achieve this goal. Coaches and sponsors will enforce all requests made while in transit to insure their safe passage. L. Winter Travel - Remind your students to dress warmly. Students and sponsors should travel with a winter coat, snow boots, stocking hat, gloves or mittens, and a blanket. 60 CAMPBELL COUNTY SCHOOL DISTRICT - LIABILITY WAIVER Student’s Name: School Activity: Date of Activity ❏ I, as parent or legal guardian, upon the completion of the above named activity, authorize my child’s release to . Person(s) Student Is Released To - Must Be At Least 21 Years of Age ❏ I will be taking the above named student to this activity because . I hereby relieve Campbell County School District and its agents of any liability toward my son/daughter after the release is completed. We further understand that this action is contrary to the recommendation of the school district personnel. Administrator Signature Parent/Guardian Signature Student Signature I have been authorized by the parent/guardian to assume responsibility for the above named student, and thereby accept full responsibility. Signature of Person Student Released To Date Time 48 hours prior to any activity trip, this Liability Waiver must be filled out and signed by a Building Administrator if a student is to be released to any adult (21 or older) other than their legal guardians. Filling out the form does not guarantee a Building Administrator's signature. Students will be released to their own parents after an activity with a written note signed and dated by the parent. 63 TRANSPORTATION DUTIES AND RESPONSIBILITY GUIDELINES The following guidelines have been developed to aid all those concerned with the transportation of students to activity events. These guidelines will help coordinate responsibilities and procedures. If circumstances arise that cannot be covered by these guidelines, you are encouraged to use your best judgment to see that the students are properly cared for and that all possible efforts are made to keep the appropriate district personnel informed. I. General Information A. The decision to make a trip will be made between the Director of Activities/Building Activities Director and the Transportation Supervisor or their designees. B. The coach/sponsor is responsible for the travel itinerary. Trips planned over the mountain require notification when entered to assure the scheduling of trained drivers and proper buses. C. The driver has full responsibility for the safety, operation, and maintenance of the bus, as well as, obeying all rules of the road. D. The coach/sponsor has full responsibility for the safety and supervision of the students on the activity trip. E. The coach/sponsor is responsible for an up-to-date list of all students and coaches/sponsors making the trip for the bus driver and the appropriate activities or administrative office. F. The driver is to be at the school 15 minutes prior to departure time to load the bus. If the driver is not there, begin to call the transportation department immediately to minimize delays. II. Bus Emergency Procedures for Mechanical Problems A. Bus Driver(s) - Responsibilities 1. Follow emergency procedures. They may include a practice evacuation of the bus. 2. Notify transportation department - a. Monday through Friday until 8:00 p.m. - 682-4179 (office) or 682-4218 (shop) b. Other times - 1) Call Starr Communications - 686-2877 (686-BUSS) 2) Leave a call back number. 3) Starr Communications will contact the transportation department and give them the call back number. c. Make sure the coach/sponsor is kept informed. B. Transportation Contact - Responsibilities 1. Contact driver at call back number. 2. Assess situation - determine if bus can be fixed. a. If it can be fixed without significant delay - 1) Take corrective action. 2) Have them continue trip. 3) Notify STARR Communications of delayed return 64 b. If it cannot be fixed without significant delay - 1) Determine corrective measures and time to repair. 2) Make arrangements for repair. 3) Notify transportation supervisor. 4) Make decision concerning repair. 5) Make decision on sending another bus or borrowing a bus from the closest school district. 6) Communicate with Director of Activities or building activities director when scheduled return time is affected. C. Coach/Sponsor - Responsibilities 1. Ready the students for a possible delay in a positive manner. 2. Have students contact parents. 3. If you are returning more than one hour after your scheduled return time for any reason, call STARR COMMUNICATIONS (686-2877) and have them notify all local radio stations of your new arrival time. Please identify your school, team, and destination so parents who call in for information can be updated by STARR COMMUNICATIONS. 4. If delay will be significant, have STARR COMMUNICATIONS notify Director of Activities or Building Activities Director and give a call back number. 5. If you are unable to contact a Director of Activities or Building Activities Director, have STARR COMMUNICATIONS notify the radio stations and leave a message with STARR COMMUNICATIONS for parents in case they call in for information. 6. Out-of-Town Delay a. See that students are warmly dressed and supervised at all times. b. Wait in a positive manner. 7. In-Town Delay a. Find a location that provides food and shelter. b. Supervise students at all times. c. Keep Director of Activities or Building Activities Director informed. D. Director of Activities or Building Activities Director - Responsibilities 1. Notify the appropriate radio stations. 2. If there is to be a significant delay, leave additional information with STARR COMMUNICATIONS (686-2877) for parents who might call in. III. Road Closure and Other Delays A. Bus Driver(s) - Responsibilities 1. Follow emergency procedures. 2. Notify transportation department - a. Monday through Friday until 8:00 p.m. - 682-4179 or 682-4218 b. Other times: 1) Call Starr Communications - 686-2877 (686-BUSS) 2) Leave a call back number. 3) Starr Communications will contact the transportation department and give them the call back number. 65 END OF SEASON AWARDS EVENT PROCEDURE 1. Arrange date, location and building use with Activities Office. 2. Give varsity, JV, participation and special award names to Activities Office at least one week before awards date. 3. In addition to athletes and parents, consider inviting the following: a. Members of the School Board b. Superintendent c. Principal and other administration d. Cheerleading coach and participants e. Athletic Trainer and student trainers f. Other supporters of the program or those who have donated to the program 4. Conduct of Banquet/Dessert - It is recommended that the following be included in your proceedings: a. A welcoming statement. Be sure to ask the Principal, Athletic Director or invited guests if they wish to speak. b. Program activities should commence before dinner/desserts to prevent an extended evening. The entire ceremony may end before refreshments in cases where dinner is not being served. c. Recognition of Board members and Administration as well as special guests, award presenters and other distinguished attendees. d. Presentation of awards. e. Have a sound system if available and if needed. 68 ATHLETIC END OF SEASON REPORT (To be filed with the building activity director within two weeks of the end of the season.) Circle One: Campbell County High School Thunder Basin High School Sage Valley Junior High School Twin Spruce Junior High School Wright Junior/Senior High School Sport ________________________________ Level ________________________________ Coach(es) ________________________________ _________________________________________ Team Captain(s)___________________________ _________________________________________ Manager(s)_______________________________ _________________________________________ VARSITY LETTERS (by grade) 1. __________________________________ 2. __________________________________ 3. __________________________________ 4. __________________________________ 5. __________________________________ 6. __________________________________ 7. __________________________________ 8. __________________________________ 9. __________________________________ 10. __________________________________ 11. __________________________________ 12. __________________________________ 13. __________________________________ 14. __________________________________ 15. __________________________________ 16. __________________________________ 17. __________________________________ 18. __________________________________ 19. __________________________________ 20. __________________________________ 21. __________________________________ 22. __________________________________ 23. __________________________________ 24. __________________________________ 25. __________________________________ Year______________ Season Record: Won_____ Lost____ Tied_____ League Record: Won_____ Lost____ Tied_____ Tournament Results: ________________________________________ ________________________________________ Participation Report: 6th/FR 7th/SO 8th/JR 9th/SR Number starting season: ____ ____ ____ ____ Number finishing season: ___ ____ ____ ____ 26. ___________________________________ 27. ___________________________________ 28. ___________________________________ 29. ___________________________________ 30. ___________________________________ 31. ___________________________________ 32. ___________________________________ 33. ___________________________________ 34. ___________________________________ 35. ___________________________________ 36. ___________________________________ 37. ___________________________________ 38. ___________________________________ 39. ___________________________________ 40. ___________________________________ 41. ___________________________________ 42. ___________________________________ 43. ___________________________________ 44. ___________________________________ 45. ___________________________________ 46. ___________________________________ 47. ___________________________________ 48. ___________________________________ 49. ___________________________________ 50. ___________________________________ 69 ALL CONFERENCE ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ALL STATE ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ GAME/MATCH/MEET SCORES Score Date Opponent They We ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ RECORDS SET ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ TEAM SPECIAL AWARDS ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Score Date Opponent They We ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ 70 19) Require medical approval for an injured athlete to return to practice or competition. 20) Keep adequate and accurate records. F. Duties of a Coach 1) Provide a safe and orderly environment during practice and competition. 2) Effectively plan pre-season, in-season and out-of-season activities. 3) Develop site-specific emergency response plans. 4) Evaluate athletes for injury and respond with approved first-aid/emergency care. 5) Match or equate athletes appropriate with focused attention to maturity or developmental differences. 6) Provide or maintain appropriate, safe and properly fitted equipment. 7) Warn athletes and parents of inherent risks of your sport. 8) Supervise athletes appropriately before, during and following practices and competitions. 9) Keep thorough records. 10) Know, document, post and implement school rules, guidelines and expectations. 11) Provide appropriate instruction. 12) Evaluate and condition properly. 73 NEGLIGENCE PRECAUTIONS Coaches/sponsors must make every attempt to protect students and, thereby, protect themselves, from negligent actions by making sure of the following: A. All participants must have a current physical, dated on or after May 1st of current school year. Coaches/sponsors must verify the current physical before the participant is allowed to practice and compete. B. All participants' physicals have been reviewed for restrictions and restrictions followed. C. All participants have completed and turned in all paperwork, including eligibility and consent requirements, prior to the first contest. D. All participants receive adequate instruction in the fundamentals of each skill. E. All participants receive good, properly fitted equipment. F. All participants are instructed in the proper use of their equipment. G. All participants' injuries are given prompt and appropriate attention. H. All injured players are not returned to competition unless approved medical personnel clear them for further action. ATHLETIC INJURIES REQUIRING MEDICAL ATTENTION A. The coach shall seek the best immediate care possible for the injured athlete. B. The coach/trainer or school personnel shall accompany the injured student to the physician's office or hospital. Provisions for practice supervision must be made before leaving the other students unsupervised. C. The coach or trainer shall notify the parents of the injured player as promptly as possible. D. The coach or trainer shall not leave the injured student until he/she has informed the parents of the situation of the injury and released the athlete to their care. E. The coach shall file an Accident/Injury Report with the trainer or the school nurse within 24 hours of the accident, or the next school day. F. The injured student shall not be allowed to return to practice without a written medical release from his/her physician. G. If you as a coach, or if the district trainer determines an injury requires medical attention, you will not be over-ruled by parents. Refuse to play or practice the student and contact the building activities director or administration as soon as possible. 74 COACHING/TEACHING TECHNIQUES 1) Use sound and acceptable teaching practices. 2) Run well-organized and productive practice sessions. 3) Complete all pre-season planning well in advance of the starting date. 4) When applicable, adhere to a highly efficient and technically sound program of injury prevention. When injuries occur, follow a prescribed routine and maintain good communication with patient, trainer, doctor, and parents. 5) Construct a well-organized and effective contest plan. 6) Develop a sound system for equipment/materials accountability, including seasonal inventory, repair, reconditioning and replacement. All purchasing should be accomplished through the allocated budget. 7) Keep assistant coaches/sponsors, student managers and all other help well informed as to what is expected. Cooperate fully with maintenance staff, transportation personnel and others similarly involved in the overall activities program. STUDENT MANAGERS 1) Each manager is to be selected by the coach/sponsor in charge of the activity. 2) The manager's job is one of responsibility, dependability, loyalty, and cooperation with the coaches/sponsors and participants. 3) The managers who take care of the equipment/materials are to be under the direct supervision and management of the coaches/sponsors. 4) All participants' equipment is to be issued by the coach/sponsor. In sports, all players' equipment is to be fitted and issued by a coach. 5) The managers are expected to be assigned to certain duties by the coaches/sponsors and be held responsible for such assignments. 6) Managers are not to be given free rein with school keys. Keys are never to be given on a long-term basis. The coach/sponsor who gives the keys to the manager is ultimately responsible for the use of those keys. 7) Student managers are expected to turn in all required paper work and follow the same guidelines as the student-participants in that activity. STUDENT TRAINERS Guidelines to follow when student trainers are with sports teams with or without the licensed athletic trainers. 1) If an athlete is injured during a sporting event, have a certified athletic trainer who is at the site determine the plan of care. 2) If a certified athletic trainer is unavailable or not present at the site, the coach is responsible for the care of the injured athlete. 3) The student trainer present will assist the coach in the care of an athlete, but does not make any decisions regarding treatment or playing status of the athlete. 75 REC CENTER FIELD HOUSE USE RULES & EXPECTATIONS All coaches using the Field House must be familiar with emergency exits, light switches, curtains, storage areas and alarm systems before use. After school, all secondary schools have busses running to the Rec Center throughout the school year. Students need to be given route numbers for these busses. Sports based at a particular school will dress at that school and ride a bus to the Field House. Bus requests need to be turned into the Activities Office and students need to ride to and from the Field House as a team. All athletes and coaches need to enter and exit the Field House from the north team entrances, which are the locker room entrance or the hallway by-pass entrance. Student-Athlete Rules  Athletes must wear non-marking shoes on the tan mondo surface.  Only 3/16 pyramid spikes are allowed on the track. Coaches are responsible to check spikes and to hold athletes accountable.  Athletes must use restrooms in the locker rooms.  Athletes must stay in the Field House. No one, including managers, should be on the Rec Center side before, during or after practices.  Athletes must leave through the team locker rooms vestibule doors only.  Athletes and coaches must clean up after practices, including locker rooms.  The scoreboard and the meet results room windows are not to be hit with any type of balls. The doors on the northeast side of the field house will be barred open by coaches and/or CCPR staff at 3:00 p.m. and locked at 5:45 p.m. Monday through Friday. CCPR gym monitors will be responsible for making sure the door is locked at 5:45 p.m. Athletes will not be allowed to prop the door open after 5:45 p.m. Athletes and coaches will be aware that CCPR staff will not go to the team locker rooms for items left there, such as coats, equipment, books, etc. Equipment use (hurdles, pole vault pit, long jump area) by CCSD staff and CCSD athletes will only be allowed during scheduled practice times. If athletes wish to use the equipment at other times, this must be approved by their coach before the equipment is used. Practice times during the week are for school use only. If school teams do not practice, those time slots are not to be made available to outside groups (traveling teams, elementary youth groups, etc.) 78 Campbell County School District Activities ATHLETIC TRAINING FACILITY EMERGENCY ACTION PLAN GENERAL INFORMATION CERTIFIED ATHLETIC TRAINERS: Stacey Byrum, LAT (CCHS) 687-0369 Jenna Walker, LAT (TBHS) 687-7733 HOSPITAL: Campbell County Memorial Hospital 688-1000 501 South Burma Ave. Gillette, Wyoming 82716 AMBULANCE: Campbell County: 9-911 Thunder Basin: 9-911 Sage Valley: 2-911 Twin Spruce: 9-911 Aquatic Center: 9-911 SCHOOL PHONE LOCATIONS: 1. Main Offices 2. PE/Athletic Offices 3. Pool Offices 4. Athletic Training Rooms 5. Nurses Offices It is the coach’s responsibility to secure communication devices (i.e. phone, cell phone, school radio) for practices and games that are held off campus to insure adequate coverage. 79 CAMPBELL COUNTY SCHOOL DISTRICT EMERGENCY PLAN (Evacuations, lockdown, fire, tornado, etc.) Coaches and sponsors including the Certified Athletic Trainer will comply with the CCHS Emergency procedures outlined in the Faculty Handbook. Because the practice or event occurs after school does not exclude the coach and students from the procedures outlined therein. DIRECTIONS FOR CALLING PARAMEDICS/AMBULANCE 1. Call paramedics. A. State your name and position. B. State age and gender of injured athlete. C. Describe nature of injury. D. Describe treatment/care given to athlete. E. Describe location of injured athlete. F. Give present phone number. 2. Send responsible person(s) to meet and direct paramedics to injured athlete. 3. Assist paramedics with injury information if needed. When paramedics are summoned, they should be given specific instructions to use the most efficient entrance of the building or grounds to the injured party. Keys to the gates must be carried by coaches to enable access to emergency vehicles and personnel. GENERAL EMERGENCY PROCEDURES ACTIONS TO BE TAKEN 1. Administer first aid/CPR if necessary. 2. Call paramedics if necessary. 3. Be prepared to treat the athlete for shock. 4. Notify parents of the injury as soon as possible and the location of transport. 5. Assist emergency personnel by providing any pertinent information about the athlete's injury and/or medical history. 6. Accompany athlete to hospital, if possible. ATHLETIC INJURY PROCEDURES General Guidelines: REMEMBER - Most Important: The injured athlete takes priority over everything! 1. Keep the athlete still, comfortable, and reassured. 2. When in doubt, do not move an injured athlete. 3. Send someone for the athletic trainer if available. 4. Call paramedics if necessary. 5. Be prepared to treat the athlete for shock. 6. Provide the paramedics with the athlete’s emergency contact information. 7. Notify parents of the injury as soon as possible and the location of transport. 8. File accident report with certified athletic trainer or designee (i.e. school nurse). 80 C. First Aid kits, water bottles, coolers, and ice containers are available from the athletic training room. Coaches are responsible for the condition and return of this equipment. D. Water bottles and coolers should be kept clean and tops should not be removed in order to prevent the spread of disease and illness. 5. Student Athletic Trainers A. Student Athletic Trainers are being taught basic injury care; however, the coach must assume all responsibility in case of injury. The student athletic trainer is there to assist you take care of the injury. The student trainer is not to take the lead in dealing with the injury. In the absence of the Certified Athletic Trainer, the coach is in charge. B. Head Coaches must designate a coach who will have responsibility to render appropriate first aid. Student Athletic Trainers cannot be designated to fill this position. They can only assist the designated coach with this responsibility. C. Student Athletic Trainers are trained to tape and treat minor injuries. D. When possible, a student athletic trainer will be assigned to work with your team and possibly travel. E. Student athletic trainers are not allowed to initiate treatment without direct supervision, direction, or instruction from the Certified Athletic Trainer or a Physician for each injury situation. This includes but is not limited to: ■ Whirlpools ■ Ultrasound ■ Electrical stimulation ■ TENS ■ Other modalities without permission of the Certified Athletic Trainer and his/her supervision. F. Neither coaches, nor student athletic trainers, are to diagnose injuries and request specific treatment from the training room. These are the responsibilities of the team or attending physician and the Certified Athletic Trainer. G. Students may not remove injured athletes from the pool area. 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Should you have questions, please contact the CCSD Trainer. WHSAA CONTAGIOUS DISEASE POLICY (2.4.0) In order to address concerns about the spread of contagious diseases, (AIDS, hepatitis, etc.) the WHSAA Board of Directors has adopted the following policy: Before competing in a practice or contest, a student-athlete must cover any open wound on his/her body. This will reduce the risk of transmission of a blood-borne pathogen from his/her open wound to the open wound or mucous membrane of another person or vice versa. If the bleeding resumes, the practice or contest must be stopped again and any potentially contaminated surfaces cleaned. It is up to the discretion of the official in charge of the competition (i.e. referee in football and basketball, etc.) as to how many times the competition should be stopped due to a student-athlete's bleeding before that student-athlete is disqualified from further participation in that contest. Whenever a participant suffers a laceration or wound where oozing or bleeding occurs, the practice or game should be stopped at the earliest possible time, and the player should be escorted from the area for the appropriate treatment. The student-athlete should not return to the game/practice until bleeding has been arrested and the open wound properly covered. The referee should stop the contest as prescribed by the National Federation rules if it is necessary to clean blood-spill and/or provided first aid. The referee must NOT clean up the blood spill. If the contestant must change uniforms he/she will be allowed to do so without penalty as provided by National Federation rules for that sport. Whenever possible the individual should give themselves first aid to avoid getting blood into another's mouth, eyes, or open sore. If such exposure occurs, rinse exposed body area thoroughly with water. 1. If the individual has any breaks in the skin, use an antibacterial to cleanse the wound and cover it with a dressing. 2. If the participant's uniform is soaked with blood, the uniform should be changed. 85 Any time the signs or symptoms of a concussion are observed by or reported to school personnel, precautions should immediately be taken. Even though most concussions are mild to moderate, all concussions are potentially serious and may result in complications including prolonged brain damage and death if not recognized and manage properly. Parents and coaches are not expected to be able to “diagnose” a concussion. That is the role of a certified athletic trainer or appropriate health-care professional. However, you must be aware of the signs, symptoms and behaviors of a possible concussion, and if you suspect that an athlete may have a concussion, then he or she must be immediately removed from all physical activity. SIGNS OBSERVED BY TEAMMATES, PARENTS AND COACHES  Appears dazed or stunned  Vacant facial expression  Confused about assignment or what to do  Forgets plays  Is unsure of game, score, or opponent  Moves clumsily or displays in-coordination  Answers questions slowly  Slurred speech  Shows behavior or personality changes  Can’t recall events prior to hit  Can’t recall events after hit  Seizures or convulsions  Any change in typical behavior or personality  Loses consciousness WHEN IN DOUBT, SIT THEM OUT! If a coach suspects that a player has a concussion and no licensed athletic trainer (LAT) is available, follow the “Heads Up” 4-step Action Plan. 1. Remove the athlete from play and do not allow athlete to return to play. 2. Ensure that the athlete is evaluated by the LAT or an appropriate health-care professional as soon as possible. 3. Inform the athlete’s parents or guardians about the possible concussion and give them information on concussion. 4. Keep the athlete out of play the day of the injury and until the LAT or an appropriate health-care professional says he or she is symptom-free and gives the okay/medical release to return to activity. 88 SIDELINE DECISION-MAKING (LAT PRESENT) 1. No athlete should return to play (RTP) on the same day if it is determined by the LAT that the athlete has a concussion. 2. Any athlete removed from play because of a concussion must have medical clearance from an LAT before he or she can resume practice or competition. 3. Close observation of athlete should continue for a few hours. 4. If the athlete is evaluated by a doctor, a written medical release from a doctor will be needed to return to play. 5. After medical clearance, RTP should follow a step-wise protocol with provisions for delayed RTP based on return of any signs or symptoms. MEDICAL CLEARANCE RETURN TO PLAY PROTOCOL 1. No exertional activity until asymptomatic. 2. When the athlete appears clear, begin low-impact activity such as walking, stationary bike, etc. 3. Initiate aerobic activity fundamental to specific sport such as skating or running, and may also begin progressive strength training activities. 4. Begin non-contact skill drills specific to sport such as dribbling, fielding, batting, etc. 5. Full contact in practice setting. 6. If athlete remains asymptomatic, he or she may return to game/play. A. ATHLETE MUST REMAIN ASYMPTOMATIC TO PROGRESS TO THE NEXT LEVEL. B. IF SYMPTOMS RECUR, ATHLETE MUST RETURN TO PREVIOUS LEVEL. C. MEDICAL CHECK SHOULD OCCUR BEFORE CONTACT. Resource: National Federation of State High School Associations (NFHS) Sports Medicine Advisory Committee (SMAC) 89 GENERAL STUDENT ACTIVITIES RULES The following Student Activities Policies apply to boys and girls in all CCSD activities. A student may be eligible for participation only when they meet all the following requirements. Wyoming High School Activities Association Rules apply to grade 9-12 only. When Campbell County School District requirements are greater than conference or state requirements, the CCSD requirements must be met. CCSD PROCESS FOR VERIFICATION OF CURRENT PHYSICALS A student must have a current physical, signed by a doctor and dated on or after May 1st of the current school year on file at the school of the activity and verified by the coach/sponsor BEFORE they will be allowed to practice in an athletic activity/sport. Students CANNOT practice without a current physical on file at the school of the activity and until it has been verified with the coach/sponsor of that activity. Coaches will organize a pre-season informational meetings with interested students early enough to notify them of the current physical examination requirement and to allow them time to obtain physicals before the first practice. An up to date list of all current physicals on file will be kept by the designated building personnel (CCHS & TBHS – Athletic Trainer, WJSHS – Office Clerk, SVJH & TSJH – School Nurse). Coaches should request a list of all current physicals on file from their designated building personnel to verify that all students participating have an up to date physical on file before they are allowed to practice. Coaches/Sponsors are responsible to verify that all of their participants have a current physical either on hand or on file with their designated personnel before they practice. 1. Coaches/Sponsors are responsible to hold the student athlete accountable for a current physical before they let the student athlete practice or compete. 2. The student athlete is responsible to turn in a copy of their current physical to the coach/sponsor before the student athlete will be allowed to practice. 3. Coaches/Sponsors are responsible to know any restrictions identified on the physical. 4. The designated building personnel is responsible to provide an up-dated list of all current physicals on file with any listed restrictions when requested from the coach/sponsor. The “Bottom Line” – the coach/sponsor will make sure that no student participates without a verified current physical examination form on file in Campbell County School District. PROOF OF INSURANCE FOR INTERSCHOLASTIC ACTIVITIES A. CCSD students are required to 1) show proof of medical and/or accident insurance -or- 2) apply for WY “Kids Care” before being allowed to participate in school-sponsored interscholastic activities at any level. Insurance coverage must include practice as well as competition. (Policy 5310) B. Catastrophic Insurance - The district participates in a catastrophic insurance program with the WHSAA. 90 C. Attendance - Day After Activity Coaches/sponsors and students are expected to be in school and on time on all school days after an activity trip. Late trips on Monday through Thursday will be avoided if at all possible. Illnesses are excused, but being tired is not an excuse to miss the educational opportunity. SUSPENSION A student who is suspended from a team for violation of team or activity code rules may not participate on another team during the same season or until suspension is complete. Activity suspension may be up to 175 school days. A meeting or contact involving the parents/guardians, the student, and the Director of Activities will be convened or made to determine the conditions of suspension. Exceptions: Some offenses carry an automatic activity probation and suspension on the first or second offense. Activity code violations include: 1. Possession, use, being under the influence, transfer or dispensing of any alcoholic beverage while on school premises or on a school-sponsored activity (suspension); 2. Use of tobacco products while on school premises or on a school-sponsored activity (suspension); 3. Vandalism to school property or vandalism to any property while on a school-sponsored activity (suspension); 4. Stealing while under the supervision of the school (suspension); 5. Possession, use, being under the influence, transfer or dispensing of any substance prohibited by the Controlled Substance Act of 1971, or misuse of any drug, including transfer or dispensing, while on school premises or on a school-sponsored activity (suspension); 6. Harassment (suspension); and 7. WEAPONS - Violation of Policy 5260 Weapons (suspension). ELIGIBILITY REQUIREMENTS (CCSD Regulation 5300-R) Students of all grade levels are also governed by building standards as well as this policy and regulation. For the purposes of this regulation, “activities” means any school-sponsored activity which is voluntary on the part of the students. 1. All students in Grades 9-12 must meet at least the minimum requirements of the WHSAA for credits earned and courses enrolled in. 2. If a specific school establishes more stringent standards, student participation will be governed by that building’s requirements. PARENT NOTIFICATION OF ACTIVITY DISMISSAL/WITHDRAWAL Coaches/sponsors are responsible to notify parents/guardians of any student that attended a practice and has been dismissed or withdrew from the sport/activity by completing this form and mailing it to the parent/guardian. 93 LATE NIGHT ACTIVITIES The general guidelines to follow for student activities is that they should end before 10:00 p.m. on week nights and before midnight on Friday and Saturday. Any exceptions to this should have prior administrative approval. This does not include trips home from away games. WEDNESDAY NIGHT PRACTICES Campbell County School District adheres to the expectation that all school activities for students will be dismissed and the students will be showered and out of the building by 6:00 p.m. on Wednesday evening. HOLIDAY PRACTICES There will be no practices on a national holiday unless prior approval has been obtained from the Director of Activities or school is in session. On school vacation days and/or on non-school days associated with a national holiday, required practices may be held with prior approval from the Director of Activities. SUNDAY PRACTICES Campbell County School District adheres to the expectation that there will be no school related activities on Sunday. There will be no school related Sunday meetings, travel, practices or contests without prior approval obtained from the Director of Activities. JUNIOR HIGH TEAM PARTICIPATION LEVELS (grades 7-8) A. When teams have designated grade levels, students will participate on teams at their grade level. B. When teams consist of students from only one grade level, participation will be limited to students at that grade level only. C. Gender mixed teams are strongly discouraged. Individuals with extenuating circumstances may petition the Director of Activities for a waiver. CONFLICTS BETWEEN ACTIVITIES Conflicts between activity programs and the attendance of a student at one or the other should be handled by the sponsors involved, and the student, well in advance of the conflict with no penalty to the student. If the sponsors and the student cannot satisfactorily solve the problem, then the Activities Office and building administration will become involved. STAFF TRAVEL Coaches/sponsors will checkout a CCSD vehicle from the CCSD Transportation Department for travel to and from clinics and meetings. Mileage or gas reimbursement will only be paid with prior approval from the building Activities Director. 94 PARENT NOTIFICATION OF ACTIVITY DISMISSAL/WITHDRAWAL Student Name _____________________________ Activity ____________________________ Grade ____________ Dismissal/Withdrawal Date ______________ Due to limited numbers, your son/daughter did not make the team. Voluntary Withdrawal Violation of Team Rules/Expectations Comments ________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ ______________________________ ___________________________________ Coach Director of Activities This form needs to be sent home immediately after a student quits or is removed from a team. It lets the parent know their child is not at practice. 95