Colorado Notary Exam Answers Latest Version/ Colorado Notary Exam Questions Updated 2023-, Exams of Nursing

Download Colorado Notary Exam Answers Latest Version/ Colorado Notary Exam Questions Updated 2023- and more Exams Nursing in PDF only on Docsity! Colorado Notary Exam Answers Latest Version/ Colorado Notary Exam Questions Updated 2023-2024 with All Questions and 100% Correct Answers/ Colorado State Notary Exam Answers When identifying a signer using the identification method, which of the following is true: - -------- Correct Answer ---------- The identification cannot be expired by more than one year. Under Colorado law, a notary may use a credible witness to: --------- Correct Answer ---- ------ Identify the signer. A signature witnessing and acknowledgments are similar notarial acts. That being said, which answer below is false. --------- Correct Answer ---------- the notary is witnessing the signature Which of the following is untrue about notary stamp --------- Correct Answer ---------- Notary stamp must include the all the information above plus the county of residence. A renewing notary is only required to complete notary training and testing if they allow their notary commission to expire by more than 30 days. --------- Correct Answer ---------- True What is not required for a notary to perform electronic notarizations? --------- Correct Answer ---------- Witnessing the electronic signature of the client (although notarization must occur in the physical presence of the signer like an acknowledgment). Which of the following is not true regarding electronic notarizations? --------- Correct Answer ---------- The notary is not required to record e notarization in her journal if the tamper evident technology keeps a record. The State mandates the requirements for the seal. Which of the following are part of that mandate? Select one: a. State seal and Notary Public, Name, County where oath taken, Manufacturer number, Commission number, Date Commission expires, milled or serrated border. b. Signature of the notary, Date commission expires, county where the notary is allowed to serve, and the notary number. c. Manufactured by a company authorized by the Secretary of State. d. Both A and C are correct. --------- Correct Answer --------- d Which of the following is true about copy certifications: --------- Correct Answer ---------- The notary certificate must follow the wording stated in RULONA. A Colorado notary public that lives in Colorado but works in Nebraska may perform notarizations in either state. --------- Correct Answer ---------- False An applicant to the notary public office must live and reside in Colorado. --------- Correct Answer ---------- True What statement is true when a member of the public makes a written request to see your notary journal. --------- Correct Answer ---------- Inspection of your journal must happen in your physical presence. A foreign signer who speaks English brings you a document written in a language that you cannot read. What should you do? --------- Correct Answer ---------- If the document has a notarial certificate in English, you may proceed. If your notary commission is revoked by the secretary of state, which of the following is true: --------- Correct Answer ---------- You are barred from receiving a notary commission in any state. You still must follow the resignation rules in the law. You may be at risk for civil and criminal liability. All of the above. A notary certificate must state the type of notarial certificate used through some sort of "trigger language" like sowrn to or affirmned to or acknowledged by. --------- Correct Answer ---------- True When must you follow resignation procedures --------- Correct Answer ---------- When your notary commission is revoked. When you die (it becomes the responsiblity of your personal representatvie). When you allow your notary commission to lapse. B and C above. Correct All of the above To resign your notary commission, you must do the following: --------- Correct Answer --- ------- Send a letter to the Secretary of State informing him/her of your desire to resign and tell him/her where your notary journal can be found. If you're not an attorney, RULONA expressly permits you to advertise that you are an "expert" in notary law. --------- Correct Answer ---------- False a. Signatures on a Power of Attorney b. Notarization of a grant deed c. When acknowledging the signature on a deed of trust or quitclaim deed. d. If the notary is signing and sealing documents for a deed of reconveyance or deed in a foreclosure. --------- Correct Answer --------- d If the notary is signing and sealing documents for a deed of reconveyance or deed in a foreclosure. A journal entry is required every time a notary performs notary service in the State of California. What is required to be in the notary journal in order to comply with the law? Select one: a. Signature of signer, date and time of service, type of service, character of document, method of identification, fee charged and thumb print with most deeds and powers of attorney. b. Name, address, phone, type of document, fee charged, method of identification, and date of document. c. Name, date, county where service performed, fee charged and method of identification. d. Signature of the notary, type of service, date and time of day service took place, fee charged and identification. --------- Correct Answer --------- a Sometimes the constituent will not have a proper identification card that is acceptable to the Secretary of State. Which of the following is true about a "credible witness" when the notary uses this form of identification? Select one: a. If the credible witness knows the signer and is known by the notary and provides ID, the witness has to swear that the person is the person named on the document and sign the journal. b. If the credible witness is not known to the notary, the notary must require two credible witnesses with proper identification. c. A credible witness or credible witnesses are used to prove identification. d. All of the above are true. --------- Correct Answer --------- all of the above Which of the following best describes the use of "Personal Knowledge" when a notary uses this for identification purposes? Select one: a. If the notary knows the signer's signature, no journal entry is required because the notary already "knows" the information. b. Personal knowledge is the best form of ID, and is the only method of ID allowed. c. Personal knowledge is only allowed in addition to ID cards. d. Both B and C are correct. --------- Correct Answer --------- c Journals are the public record of the notary and can only be used for the completion of notary service. Which of the following is true about the journal? Select one: a. If the journal is damaged, destroyed, lost or is no longer in the exclusive control of the notary, the notary is required to notify the Secretary of State immediately by certified or registered mail. b. After the notary resigns, he/she is to notify the Secretary by certified or registered mail where he/she plans on keeping the journal for the next 10 years. c. Because the journal is the tool for the notary, the care and storing of the journal is up to the notary. The Secretary of state has no say in what the notary does with the journal. d. Notaries are allowed to have as many active journals as they want; however, they are required to state in the front of the journal what that journal is being used for. --------- Correct Answer --------- a A peace officer has good cause to examine your journal and comes to take it. Which of the following is the correct procedure for the notary? Select one: a. Call the Secretary of State and have them tell the officer that the court has no right to the notary record. b. Give the officer the journal immediately. c. Decline to give the journal because a warrant must be issued by a magistrate. d. The notary would request a receipt and send a copy of the receipt to the Secretary of State within 10 days. --------- Correct Answer --------- b Only a notary is allowed to be in possession of the notary journal, no matter who paid for it. Which of the following is not true about copies of journal entries? Select one: a. Any member of the public can request a copy of a journal entry as long as it is a proper request and it is in writing. b. The notary is required to give certified copies of the journal entries upon service of a subpoena or court order. c. The notary's employer or a representative of the employer can have copies of business related journal entries, if the copying is done in the presence of the notary. d. Because the journal contains private information, no one other than the notary can have a copy of the journal. --------- Correct Answer --------- d A notary must use the official seal in all cases except: Select one: a. There are no exceptions to this rule. b. When performing acknowledgments for California subdivision map certificates. c. When you type the information instead. d. When a seal and a rubber stamp are used at the same time. --------- Correct Answer - -------- b California notaries are required to have a seal. Which of the following is true about the laws governing the seal? Select one: a. The seal must be placed on the document in a way that it is clear and legible (photographically reproducible). b. Any notary seal may be used by any notary, for any good reason as long as you have permission from the other notary to do so. c. Each seal has the name of the notary and only that notary may use it or be in possession of the seal no matter who paid for it, so when a notary resigns or is no longer a notary, the notary must destroy it. d. Both A and C are correct. --------- Correct Answer --------- d When a notary signs and seals a document, sometimes it must be recorded. Which of the following is not true? Select one: a. The recorder of the document could reject a document if it does not have a clear seal with all elements discernible. b. Documents from out of the country cannot be recorded in California. c. A document could be signed and sealed in another state by an out-of-state notary, it can be recorded in California. d. A document that is acknowledged today could be recorded at a date in the future. ---- ----- Correct Answer --------- b Which of the following is not a requirement for identification? Select one: a. A foreign passport. b. An identification card must have a photo, physical description, serial number, signature and be current or issued in the last five years. c. Personal knowledge is the best form of identification in all matters relating to notary service. d. Satisfactory evidence includes "credible witness(es)" as long as they have acceptable identification cards. --------- Correct Answer --------- c There are times that a notary will have a person who does not read or write or is physically unable to sign so those clients make the signature by mark. Which best describes the requirements of the witnesses to the mark? Select one: a. Only one witness is required if the witness is a good friend of the signer or the notary. a. July 1st, 2018 b. July 2, 2019 c. July 1st, 2019 d. July 1st, 2018 --------- Correct Answer --------- c. This question makes you know two things: 1. The Commission Term (4 years) 2. The fact that you cannot perform service after your commission expires. Your commission starts at 12:00am on the start date and ends at 11:59:59pm the last day of the commission. If you were allowed to perform notary service on the 4 year anniversary date, that would be 4 years and 1 day, which is against statute. In this scenario, the last day you could legally perform notary service is June 30th, 2019 until midnight. The correct answer is: July 1st, 2019 Every notary is required to have a bond. What is the purpose of the bond and who does the bond protect? Select one: a. The bond is an insurance policy that covers the notary in the event that they make a mistake. b. The $15,000 bond is purchased from a surety insurer licensed to sell bonds in California and it protects the public for claims against the notary up to $15,000. c. There is no limit as to how much the bonding company will have to pay and the bond protects both the notary and the public. d. None of the above are true. --------- Correct Answer --------- b The bond protects the public up to $15,000. The notary is still responsible to pay any judgments against them. The correct answer is: The $15,000 bond is purchased from a surety insurer licensed to sell bonds in California and it protects the public for claims against the notary up to $15,000. The legislators in the State of California realized there was a need for notaries public to be adequately trained to insure that the laws were being followed. In order to do this they passed a law. Which of the following would best describe what that law said? Select one: a. The test was to be rewritten and made more difficult and made available in all different languages that are spoken in California. b. All new and renewing notaries would have to have a six hour training course by state approved education vendor. c. After the taking the initial six hour course, a three hour course would be required for renewing notaries. d. Both B and C are correct. --------- Correct Answer --------- c After the taking the initial six hour course, a three hour course would be required for renewing notaries. A notary is considered to have a disqualifying interest when acting as: Select one: a. An employee notarizing for an employer. b. A real estate agent selling a condominium. c. A mortgagor in a real estate transaction. d. An attorney who has drafted papers for a client. --------- Correct Answer --------- c If the Secretary of State sends a written request for a certified copy of the notary's journal, the notary must Select one: a. Decline and let the constituent know that the journal entry is private information known only to the signer and the notary. b. Make certified copies of the requested material and immediately send it to the Secretary of State. c. The notary must send the requested material to the Secretary of State by certified mail. d. Both B and C are true. --------- Correct Answer --------- both c and b A California notary has jurisdiction only in Select one: a. The State of California. b. Anywhere in the world as long as the client is a California resident. c. As long as the document is going to be recorded in California, it does not make any difference where the notary is located. d. None of the above are true. --------- Correct Answer --------- a. state of california If you change your name while you are a notary, what must you do? Select one: a. Submit a name change application to the Secretary of State within 30 days. b. A name change is not required until you renew your commission. c. File a modified bond and take a new oath of office. d. A and C are correct. --------- Correct Answer --------- a and c are correct If a California notary changes his/her business or residential address while a notary, which of the following is/are true? Select one: a. As long as the notary does not move out of California, no action is required. b. If the business address is a P. O. Box the notary must have a physical home address on file with the secretary of state. c. The notary may refile the oath and bond in the new county, but is not required to. d. Both B and C are correct. --------- Correct Answer --------- both b and c correct Notaries often use the notary commission in the workplace during regular business hours. This situation provides for a "private employer agreement." Which of the following is not true about that agreement? Select one: a. If the employer has paid for all the notary expenses, the employer is allowed to exclude the public from service and have the notary only acknowledge company documents during business hours. b. Fees charged during the business day can go to the employer. c. The notary can charge, but all the fees always go to the notary. d. Even though the employer paid for the stamp and journal, if the notary leaves the job for any reason, the seal journal and all notary records belong to the notary and the notary takes those items with him/her if he/she is no longer employed by that employer. --------- Correct Answer --------- c A subscribing witness may be used Select one: a. Instead of a credible witness. b. After two credible witnesses have identified him. c. When a document signer is unable to appear before a notary. d. In deeds transferring real estate. --------- Correct Answer --------- c When a notary has a proof of execution by subscribing witness, which of the following is not true? Select one: a. The subscribing witness must have watched the signer sign the document or heard from the signer tell the witness that they signed the document. b. A notary may not use a subscribing witness for deeds, mortgage or security agreements, or affidavits. c. The notary must use a credible witness to identify the subscribing witness and the credible witness personally known to the notary must also provide a proper identification document. d. If the notary does not know the subscribing witness, the notary is allowed to use two credible witnesses with identification cards. --------- Correct Answer --------- d Select one: a. Because the notary is a Commissioned officer of the State, the State will take care of all liability. b. The notary is required to file a $15,000 bond and that bond takes care of all liability for the notary. If there are any problems the constituent contacts the bonding company. c. The notary has unlimited liability on every document they sign. d. All of the above are true. --------- Correct Answer --------- c If a notary breaks any of the laws governing the notary, which of the following is true about the notary's right to defend him/herself? Select one: a. Every notary has the right to a fair hearing. b. When the notary takes the oath of office, he/she states that they give up all rights if he/she breaks the law. c. If the notary made an accidental mistake he/she cannot be held liable so no hearing is necessary. d. None of the above have to do with notary law. --------- Correct Answer --------- a California has many Spanish speaking residents so using the term "Notario Publico" or Spanish translation for Notary Public is against the law. What punishment could a notary receive for doing this? Select one: a. The first time the notary breaks the law, he/she will receive no less than one year suspension. b. If you read, write, and understand Spanish, you will be fined $ 750. c. The second time will result in permanent revocation of the commission. d. Both A and C are true. --------- Correct Answer --------- d The notary text says "...personally appeared __________, who proved to me on the basis of satisfactory evidence to be the person..." What should be done about this blank? Select one: a. This must be filled out by the constituent prior to performing notary service. b. The notary writes the signer's name. c. The credible witness writes his/her name in the blank. d. The notary writes his/her name. --------- Correct Answer --------- b The signer of a document has no ID but brings a friend of his/hers who is also personally known to the notary. What ID document is required of the signer? Select one: a. One other witness who knows the signer. b. A driver's license or other acceptable ID. c. Ask the mutual friend for ID and have them swear to the signer's identity. d. A birth certificate. --------- Correct Answer --------- c How long does a notary have to retake his/her oath of office before the county clerk after notifying the Secretary of State of a change in address? Select one: a. 30 days b. Retaking an oath is not required for an address change. c. 60 days d. 10 days --------- Correct Answer --------- b When a California resident applies to the state, which of the following is not required? Select one: a. Live scan finger prints will be required to be submitted to the department of justice and the Federal Bureau of Investigation. b. Submit proof of United States citizenship. c. Disclose both business and home addresses. d. The applicant must submit a photograph with the application. --------- Correct Answer --------- b All offenses that are committed by the notary could result in a suspension or revocation of the notary commission, but the notary may also be fined up to $10,000. Which of the following could result in a fine? Select one: a. Failure to require proper identification from your client before the acknowledging the document. b. Performing service on a document that the notary knows is fraudulent. c. Charging more than the law allows. d. Both A and B are correct --------- Correct Answer --------- d Journals, stamps and seals are tools that are used by the notary. Which of the following is true about the proper care of these items? Select one: a. They are the exclusive property of the notary. b. The notary must keep them in a safe and locked area. c. If the notary is fired from the job, the notary must take the journal, seals and all notary tools with him/her. d. All of the above are true. --------- Correct Answer --------- d In the course of the notary performing service, the client sometimes asks for help. The notary is not allowed to do all of the following except: Select one: a. Explain just one tricky part of the document that the client does not understand. b. Explain the differences between acknowledgments and jurats. c. Assist in the filling out of forms that they do not understand. d. None of the above are allowed. --------- Correct Answer --------- b What is the maximum amount that a notary is allowed to charge for an acknowledgment where a husband and wife are both signing one document? Select one: a. $10 b. $15 c. $30 d. No maximum, as long as it is reasonable and agreed to in advance. --------- Correct Answer --------- c You may charge less than the maximum, but in this question, we are looking for the maximum amount you are allowed to charge. Since there are two signers on one document, you can charge up to $15 per signer. If you see the words, "State of California, County of___________," what does the notary put in the blank? Select one: a. This line does not have to be filled in as long as all parties are in California. b. The county where notarization is performed. c. Notaries have jurisdiction in the entire state, so it does not make any difference what is in the blank. d. The county where the notary does at least 51% of his/her business. --------- Correct Answer --------- b how to get penlty of 10,000 (2) --------- Correct Answer --------- 1. np fails to obtain evidence to establish identity of cw 2. np states material is true knowing false certificate of acknowledgment $750 penalties (4) --------- Correct Answer --------- 1. charging more than max fees 2. failing to complete acknowledgement at time of signature 3. failing to administer oath 4. negligently failing duties and responsibilities of NP - failing to maintain journal, taking improper id, failing to provide info to ca sos within 30 days of written request 1500 penalties --------- Correct Answer --------- 1. uses false or misleading advertising 2. commission of any act involving dishonesty, fraud with intent to benefit or injure another 3. execution of any act known to be false what are proof of execution by subscribing witness used for --------- Correct Answer ------ --- acknowledgements who is considered the principal; pf a document --------- Correct Answer --------- the signer what is a subscribing witness --------- Correct Answer --------- appears under principals behalf (can't personally appear before np) to prove the principal signed or executed the document when cant proof of execution by subscribing witness be used: --------- Correct Answer --- ------ in conjunction with: any power of attorney, quitclaim deed, grant deed (other than trustee's deed/ deed of reconveyance), mortgages, deed of trust, security agreement or any instrument affecting real property first part of acknowledgement, jurat, proof of execution = --------- Correct Answer --------- venue statement are cw needed with proof of execution by subscribing witness --------- Correct Answer --- ------ yes and they must know sw and np personally what documents do sw and cw need --------- Correct Answer --------- cw needs id - proving who they are sw serves as proxy for principal when someone signing document with MARK --------- Correct Answer --------- NEEDS TWO CREDIBLE WITNESSES np can certify copies of --------- Correct Answer --------- powers of attorney copies of their journal if np is also registered and bonded immigration consultant they can charge --------- Correct Answer --------- $15 per person completing a set of immigration forms WHATS WRONG WITH THIS SCENARIO: Np is registered and bonded immigration consultant. Bob and Sue visit NP to obtain assistance in completing citizen forms. NP's business cards say they are "NP and Immigration specialist . Np enters info into citizenship forms that Bob and Sue provide and enters np knows from their own experience and education as immigration consultant. for services provided, the np charges $100. --------- Correct Answer --------- 1. np can't advertise as NP if immigration specialist 2. np can't enter info on immigration forms on their own 3. np has max fees they can charge - $15 for each signature notarized = $30 protest --------- Correct Answer --------- a notary act where the signer protests the nonpayment or nonacceptance of a bill of exchange or promisary note deposition --------- Correct Answer --------- method of providing oral or written testimony under oath outside of court proceeding max fees per signature of acknowledgement --------- Correct Answer --------- 15 max fee for adminstering oath or affirmation for jurat --------- Correct Answer --------- 15 max fee for taking depsoition --------- Correct Answer --------- 30 fee for certificate of deposition --------- Correct Answer --------- 7 fee for certifying power of attorney --------- Correct Answer --------- 15 fee per line item copied from np journal --------- Correct Answer --------- .30 cents when can't np charge fees --------- Correct Answer --------- 1. when appointed to military/ naval reservations 2. if acting on capacity of city or county, can't charge for affidavit, application, volunteer in relation to securing a pension 3. notarization of signature on application by military veteran 4. circulator's affidavit criminla misconducts by np --------- Correct Answer --------- misdemeanors, felony, infraction conflict of interest with real property --------- Correct Answer --------- if Np is: grantor, grantee, mortgagee, mortgagor, trustor, beneficary, vendor, vendee, lessor, lessee in the transaction 1500$ penalties for np imposed by sos --------- Correct Answer --------- - false advertising of duties np doesn't possess - commission of any act involving dishonestly, fraud or deceit - execution of any cert. containing false information - violating probation of immigration consultant rues - violating restrictions on advertising notarial services in another language - failing to discharge fully and faithfully any duties or responsibilities of np $750 penalties --------- Correct Answer --------- - charging more than max fees - failing to complete acknowledgement at time of signature - failing to administer oath - negligently failing duties and responsibilities of np (such as maintaining journal, taking improper id, failing to provide info to ca sos within 30 days) $2500 penalty --------- Correct Answer --------- 1. failing to provide journal to peace officer 2. failure to obtain thumbprint $10,000 penalty --------- Correct Answer --------- 1. fails to obtain satsifactory evidence required to establish identity 2. np willfully states as true material fact that they know false in cert of acknowledgement forgery --------- Correct Answer --------- counterfeits seal or handwriting on document punishable by imprisonment of a year perjury penalty --------- Correct Answer --------- imprisonment 2-4 years misdemeanors of np --------- Correct Answer --------- 1. fails to deliver records to county clerk in 30days of written notice 2. destruction, defacement, concealment of records or papers 3. improper notarial acts, solicitation, influence on performance (others onto np) 4. failure to maintain journal willfully 5. false certificate or writing by officer 6. unlawful practice of law- no longer active with state bar infractions by Np and charges associated --------- Correct Answer --------- 1. change of address 2. name change charge is $500