Understanding Simplified Acquisition Procedures (SAP) for Government Contracts, Exams of Organizational Structures and Procedures

Download Understanding Simplified Acquisition Procedures (SAP) for Government Contracts and more Exams Organizational Structures and Procedures in PDF only on Docsity! CON 2370 Simplified Acquisition Procedures Take 14 Exam Questions with Verified Solutions. Which one of the following statements is true regarding the policies for the use of simplified acquisition procedures (SAP)? - ANS Not - Purchases shall be made in the simplified manner that is most suitable to the circumstances of the acquisition. Not - The use of SAP is authorized for all commercial acquisitions 22. Not - The purpose of SAP is to improve opportunities for small businesses to obtain a fair portion of Government contracts Not - Agencies may separate requirements into smaller purchases that do not exceed SAT in order to maximize the use of SAP Not - Contracting officers are required to use a combination of the procedures in FAR parts 12, 13, 14, and 15 when using SAP You are reviewing the requirements package for the purchase of lab equipment for a health clinic that does not exceed the SAT. It must be compatible with the equipment currently being used at the clinic. This is essential in meeting the agency's needs. Market research identified only one manufacturer able to meet the requirement for compatible equipment. Which one of the following is correct regarding the policies for describing your agency's needs? - ANS The basis for not providing for maximum competition must be documented in the contract file. You have a requirement for a new contract for grounds maintenance at your military installation. The Base Commander has expressed the need for clearly stated performance objectives, as the current contractor performing the services is not meeting the Commander's expectations. Consistent with the order of precedence for requirements documents, which one of the following documents would be included in the new contract? - ANS PWS Which one of the following mandatory Government sources is the first priority for satisfying a requirement for services? - ANS Not - Federal Prison Industries Not - The Procurement List maintained by The Committee for Purchase from People Who Are Blind or Severely Disabled Inventories of the requiring agencies You have a requirement for help desk support with an estimated value of $450,000. Market research shows there are numerous potential offers that are competitive in terms of market prices, quality, and delivery. The list of potential offers includes 6 small businesses and 4 large businesses. Which one of the following statements is correct? - ANS Not - A portion of the acquisition may be set aside exclusively for small business Not - The entire acquisition must be set aside exclusively for small business P a g e 1 | 12 Which one of the following market research results would NOT support a commerciality determination? - ANS Not - The tool is sold on a competitive basis in substantial quantities to multiple State governments and was developed at private expense. Not - The services are offered and sold competitively in substantial quantities in the commercial marketplace based on a catalog. Not - The equipment has been offered for sale to the general public and will be used for nongovernment purposes. The part sold to the general public needs' extensive modifications not customarily available in the commercial marketplace. You have a requirement for water restoration services at your base in Louisiana. These services are of a type sold competitively in substantial quantities in the commercial marketplace based on market prices. The estimated dollar value of the acquisition is $1,250,000. Which one of the following statements is true? - ANS The use of simplified acquisition procedures authorized. You are the buyer for a construction requirement with an estimated value of $75,000. A notice of the proposed contract action is required. Which one of the following solicitation methods must be used? - ANS Not - Electronic Solicitation Not - Combined synopsis/solicitation Written Solicitation You have a requirement for a one-time purchase with an estimated value of $180,700. You are not required to synopsize this contract action. Which one of the following describes the competition requirement for this acquisition? - ANS Not - The acquisition must utilize full and open competition. Not - There is no requirement for competition if the price is considered reasonable. Not - Quotes must be solicited from all sources within the local trade area Quotes must be solicited from at least three sources Which one of the following statements about solicitations using SAP is correct? - ANS Not - Evaluations sub factors must be listed Not - It is not necessary to include the basis on which award will be made Not - Evaluations sub factors must be listed Not - It is not necessary to include the basis on which award will be made Not - The relative importance of each evaluation factor must be stated Buyers are encouraged to use best value P a g e 2 | 12 You are the contracting officer for a firm-fixed-price purchase order for commercial services with a value of $1,425,000. Your customer has notified you that one of the contractually required reports accepted by the Government was submitted five days late. You investigate and verify that the report was submitted late. Which one of the following statements regarding the nonconforming performance is FALSE? - ANS Not - The Government may seek an equitable price reduction for accepting the late report if performance of the nonconforming service is not possible. Not - The government may seek consideration for accepting the late report if performance of the nonconforming service is not possible. Not - The Government may require performance of the nonconforming service at no increase to the contract price. The government must pay for the performance of the nonconforming service because the report was accepted. You have just been informed that a purchase order you recently awarded for commercial supplies is no longer needed and must be cancelled. The order was not accepted in writing by the contractor. Which one of the following statements is true? - ANS Not - The purchase order is considered cancelled if the contractor accepts the Government's written cancellation and does not claim costs were incurred. Not - The purchase order must be terminated in accordance with FAR 12.403 and Far 52.212-4 Not - A purchase order cannot be cancelled afterward unless the contractor is in default. You are reviewing the requirements package for the purchase of automatic standby generators. Market research results identify multiple sources in the commercial marketplace that meet the essential physical characteristics for this requirement. The generators were previously procured using a military specification that includes restrictive conditions that are not justified. Which one of the following is correct regarding the policies for describing your agency's needs? - ANS the requirement should be defined in terms that ensure it can be met by commercial products. Only one quote was received in response to your competitive solicitation for Government-unique tool kits that utilized the lowest price technically acceptable source selection process. The quote, from Tool Warehouse, was determined to be technically acceptable and was for a price of $124,500. Which one of the following statements about the award decision is correct? - ANS Not - The requirement must be reconsolidated in order to obtain competition. You have a requirement for a noncommercial purchase with an estimated value of $225,000. Notice of the proposed contract action is required, and no exceptions apply Which one of the following solicitation methods would be most appropriate? - ANS Not - Combined synopsis/solicitation. Not written solicitation Not - Written solicitation. P a g e 5 | 12 Not - Oral solicitation Electric Commerce You are the contracting officer for a commercial product requirement with an estimated value of $415,000. Six quotations that meet the Government's requirement were received in response to the solicitation and there is no reason to believe the proposed prices are unreasonable. Which one of the following statements about the price reasonableness determination is most appropriate? - ANS Not - There is no negotiations to conduct of obtain market research to support the determination of price reasonableness. Not - Negotiations will likely be necessary to establish a fair and reasonable price. Comparison of the quotations will likely meet the requirement to obtain market research in support of the fair and reasonable determination. You are the contracting officer for a firm-fixed-price purchase order for commercial services with a value of $1,425,000. Your customer has notified you that one of the contractually required reports accepted by the Government was submitted five days late. You investigate and verify that the report was submitted late. Which one of the following statements regarding the nonconforming performance is FALSE? - ANS You are the contracting officer for a commercial services contract that contains options. You send the preliminary notice of your intent to extend the contract within the timeframe outlined in the options clause. Which one of the following statements is correct? - ANS Not - The preliminary notice commits the Government to exercising the option. Not - You no longer have the right to exercise the option. Not - No further action is required to exercise the option. Not - The option must be exercised using a bilateral modification. You may exercise the option You may exercise the option using unilateral modification You have a requirement for a purchase with an estimated value of $8,700. Which one of the following describes the competition requirement for this acquisition? - ANS Not - quotes must be solicited from all sources within the local trade area There is no requirements for competition if the price is considered reasonable You have a requirement for an individual purchase for supplies with an estimated value of $5,875. The supplies are not immediately available P a g e 6 | 12 Which one of the following simplified acquisition methods would be the most appropriate to use? - ANS Not - Purchase Order Not - SF 44 Not - Third Party Draft Government Commercial Purchase Card You have a requirement for a new contract for janitorial services at your military installation. The Base Commander has expressed the need for clearly stated performance objectives, as the current contractor performing the services is not meeting the Commander's expectations - ANS PWS You have a requirement for administrative support with an estimated value of $1,500,000. Market research shows there are numerous potential offers that are competitive in terms of market prices, quality, and delivery. The list of potential offers includes 4 small businesses and 8 large businesses. Which one of the following statements is correct? - ANS the entire acquisition must be set aside exclusively for small business You have a one-time requirement for a purchase of noncommercial supplies with an estimated value of $235,000. The supplies are not immediately available. Which one of the following simplified acquisition methods would be the most appropriate to use? Incorrect - ANS Not - Government wide Commercial Purchase Card. Which one of the following market research results would support a commerciality determination? - ANS Not - sold to the general public The part was developed using Government funding and is only sold to Dodd agencies. Not - The part sold to the general public needs extensive modifications not customarily available in the commercial marketplace. The services are offered and sold competitively in substantial quantities in the commercial marketplace based on market prices You are the contracting officer for a noncommercial supply contract valued at $155,600. Which one of the following actions would be executed using a bilateral modification? - ANS Not - Making a negotiated equitable adjustment Which one of the following statements about solicitations using SAP is correct? - ANS You are the contracting officer for a firm-fixed-price commercial services contract that was partially terminated for convenience. You are in the process of negotiating the termination settlement. All services that were not terminated were successfully performed. Which one of the following statements about contract closeout is correct? - ANS The contract file cannot be closed at this time You are the contracting officer for a firm-fixed-price purchase order for noncommercial supplies that includes the clause at FAR 52.213-4. One week after delivery and acceptance of the items, the end P a g e 7 | 12 Not - Changes to the contract terms are not permitted for commercial contracts. Any change to the contract terms must be made by written agreement of the parties. You are the contracting officer for a requirement for commercial services with an estimated value of $780,000. Four quotations were received in response to the solicitation and market pricing is available. Which one of the following statements about the price reasonableness determination is most appropriate? - ANS Market research must be conducted or obtained to support the fair and reasonable determination. You have a requirement for training services with an estimated value of $750,000. Market research shows there are numerous potential offers that are competitive in terms of market prices, quality, and delivery. The list of potential offers includes 5 small businesses and 3 large businesses. Which one of the following statements is true? - ANS Not - The entire acquisition must be competed between the small and large businesses. Not - A portion of the acquisition may be set aside exclusively for small business. Not - The entire acquisition may be set aside exclusively for small business. The entire acquisition must be set aside exclusively for small business. You just made an award for services in the amount of $235,200 based on price and past performance. One of the unsuccessful vendors has requested information on the award decision. Which one of the following describes the action you must take? - ANS You must provide a brief explanation of the basis for the award decision You are the contracting officer for a requirement for a commercial product with an estimated value of $6,200. None of the exceptions in FAR 5.202 apply. Which one of the following correctly describes the requirement for publicizing this proposed contract action? - ANS Not - Notice of the proposed action must be transmit There is no requirement to publicize this action. You are the contracting officer for a firm-fixed-price supply contract valued at $195,400. Which one of the following statements about contract closeout is correct? - ANS The contract is considered closed once you receive evidence of receipt of property and final payment Take 13 - ANS take 13 You have just been informed that a purchase order you recently awarded for commercial services is no longer needed and must be cancelled. The order was accepted in writing by the contractor. Which one of the following statements is true? - ANS Not - The purchase order is considered cancellation if the contractor accepts the Government's cancellation and does not claim costs were incurred. P a g e 10 | 12 You are the contracting officer for a services contract that contains options. You send the preliminary notice of your intent to extend the contract five days after the deadline outlined in the options clause. Which one of the following statements is correct? - ANS Not - You have the right to exercise the option using a unilateral modification. Not - no further action is required to exercise the option Not - you no longer have the right to exercise the option You no longer have the right to exercise the option using a unilateral modification. Not - You may exercise the option using a unilateral modification Which one of the following is NOT a mandatory Government source for satisfying a supply requirement? - ANS Not - Excess from other agencies Not - Wholesale supply sources Commercial sources You have just been informed that a purchase order you recently awarded for noncommercial supplies is no longer needed and must be cancelled. The order was accepted in writing by the contractor. Which one of the following statements is true? - ANS Not - The purchase order is considered cancelled if the contractor accepts the Government's written cancellation and does not claim costs were incurred Not - The purchase order must be terminated in accordance with FAR 12.403 and FAR 52.212-4. Not - The purchase order is considered cancelled once the contracting officer verifies the contractor has received the Government's written cancellation. The purchase order must be terminated in accordance with FAR part 49 or FAR 52.213-4 You are reviewing the requirements package for the purchase of videoconferencing equipment. Market research results identified multiple sources for this equipment in the commercial marketplace. The purchase description requires a particular brand name because the users are familiar with this brand of equipment and would prefer to not have to learn how to use a different brand. Which one of the following is correct regarding the policies for describing your agency's needs? - ANS Not -Vendor B Not - The brand name purchase description may be used because there are no limitations for using provisions Not - A brand name purchase description is only permitted if the item is not commercial A brand name purchase description is only permitted if the item is not commercial P a g e 11 | 12 You are the contracting officer for a firm-fixed-price supply contract valued at $195,400. Which one of the following statements about contract closeout is correct? - ANS agreement parties You have a requirement for a purchase with an estimated value of $13,000. The use of electronic commerce is not practical, and notice of the proposed contract action is not required. Which one of the following solicitation methods would be most appropriate? - ANS Not - Written solicitation Not - Electronic solicitation Oral solicitation P a g e 12 | 12