Electrical Distribution System Construction at Philippine Science High School: Terms, Exams of Designs and Groups

Download Electrical Distribution System Construction at Philippine Science High School: Terms and more Exams Designs and Groups in PDF only on Docsity! 1 TERMS OF REFERENCE FOR THE PROCUREMENT AND IMPLEMENTATION OF THE DESIGN AND BUILD SCHEME INFRASTRUCTURE PROJECT: CONSTRUCTION OF ELECTRICAL DISTRIBUTION SYSTEM (WITH GENSET AND 2 TRANSFORMERS) PHILIPPINE SCIENCE HIGH SCHOOL - MIMAROPA REGION CAMPUS BARANGAY RIZAL, ODIONGAN, ROMBLON I. BACKGROUND The PHILIPPINE SCIENCE HIGH SCHOOL-MIMAROPA Region Campus (PSHS-MRC) through the approved allocation for capital outlays under General Appropriations Act 2018 intends to apply the sum of NINE MILLION EIGHT HUNDRED FIFTY THOUSAND PESOS (₱ 9,850,000.00) being the approved budget for the procurement and implementation of the project DESIGN AND BUILD SCHEME INFRASTRUCTURE PROJECT: CONSTRUCTION OF ELECTRICAL DISTRIBUTION SYSTEM (WITH GENSET AND 2 TRANSFORMERS) utilizing the design and build scheme with the project duration of ONE HUNDRED EIGHTY(180) calendar days. II. PROJECT DESCRIPTION AND LOCATION The project will involve the DESIGN AND BUILD SCHEME INFRASTRUCTURE PROJECT: CONSTRUCTION OF ELECTRICAL DISTRIBUTION SYSTEM (WITH GENSET AND 2 TRANSFORMERS) of Philippine Science High School - MIMAROPA Region Campus, Rizal, Odiongan, Romblon pursuant to the technical specifications indicated in this Terms of Reference, and the PSHS System Building Standards and Specifications, enclosed herein. The project will have an Approved Budget for the Contract (ABC) of NINE MILLION EIGHT HUNDRED FIFTY THOUSAND PESOS (₱ 9,850,000.00) including all taxes and applicable permits, licenses and clearances, for the project mentioned above. The amount shall include all taxes and applicable permits, licenses and clearances, for the DESIGN AND BUILD SCHEME INFRASTRUCTURE PROJECT: CONSTRUCTION OF ELECTRICAL DISTRIBUTION SYSTEM (WITH GENSET AND 2 TRANSFORMERS) in which a maximum of 3% shall be allocated for the Design and the remaining amount is for the Electrical and Civil Works of this project. III. CONCEPTUAL DESIGN For the scope of works there are two scopes to be done; A. Detailed Engineering Design B. Construction Phase 1 2 The Construction Project A. Detailed Engineering Design Reference for the CONSTRUCTION OF ELECTRICAL DISTRIBUTION SYSTEM (WITH GENSET AND 2 TRANSFORMERS) . I. The DESIGN AND BUILD SCHEME INFRASTRUCTURE PROJECT: CONSTRUCTION OF ELECTRICAL DISTRIBUTION SYSTEM (WITH GENSET AND 2 TRANSFORMERS) shall be Design and Build under R.A 7920 Electrical Engineer Law, Philippine Electrical Code (PEC), National Electrical code and the New Fire code of the Philippines which shall be designed and approved by a Professional Electrical Engineer. The reason of having Underground Electrical service for this campus compared to overhead cables, underground electrical service is safely because underground electrical cables are not exposed to many dangers and obstruction than overhead power cables. In addition, Underground transmission of electricity increases reliability because instances of constant disruption in the supply of power as a result of storms or faults that are associated with overhead transmission lines are not common when power transmission lines are laid underground. This underground distribution design shall compose all details about the electrical, mechanical, plumbing, structural, and architectural designs for this underground distribution, from the main feeder line to the main stub – outs per buildings including the underground auxiliary details for the CATV, WAN/LAN, and INTERCOM provisions. II. These scopes of works shall be included in detailed engineering design;  Main Feeder Line or Main Transmission Line The Main Feeder Line shall be installed by Electric supply provider (TABLAS ISLAND ELECTRIC COOPERATIVE - TIELCO), the contractor shall coordinate to the Electricity supply provider for their recommendation for the supply and installation of the materials to be needed in constructing the main feeder line from the main tapping point of the provider to the main campus. The Cost of the supply and installation shall be included in the contract. The PSHS – MRC’s Design Concept of the Main Feeder line shall have a three (3) single phase Transformer that will be banked to provide a three-phase output that will be sufficient to carry the present load and future additional load. Approximately, the projected total load capacity of the campus is One (1) Megavolt – Ampere. The Main Electrical control board and the Main Electric Metering shall be included in this scope of works. (The design concept by the procuring entity shall be for reference only, the Contractor or prospective bidder shall improve or submit a new design or relative to the design concept) The load capacity of the main feeder line shall be based on the estimated total load capacity of the buildings and facilities including the projected future facilities of the campus. 5 NOTE: The reference location of the main powerhouse and concrete Pedestal was discussed and approved by the design and build committee of the PSHS – MRC. Revision from the contractor shall provide a proof or justification why the location should be revised (The design concept by the procuring entity shall be for reference only, the Contractor or prospective bidder shall improve or submit a new design or relative to the design concept) 5. Electrical Manholes These Electrical manholes will be the service manholes for the maintenance of the underground Electrical distribution system connected from the main supply to concrete pedestal to main powerhouse and from the main powerhouse to the main stub out per building. These Electrical manholes have two design concepts, the two-way manhole and the three- way manhole. (see the design plan concept). The three-way manhole will be the main stub – out of the buildings while the two-way manhole will be the service manhole of the underground cabling raceway from the powerhouse to every stub – outs. (The design concept by the procuring entity shall be for reference only, the Contractor or prospective bidder shall improve or submit a new design or relative to the design concept) 6. Auxiliary Hand holes The Auxiliary Hand holes will be the service hand hole for the maintenance of the underground Auxiliary distribution system for Telephone, WAN, LAN, and Public-Address system from the main server room to stub – outs per buildings. (The design concept by the procuring entity shall be for reference only, the Contractor or prospective bidder shall improve or submit a new design related to the design concept) 7. Auxiliary Distribution The contractor shall provide only a provision for the Main Auxiliary Distribution. For the provision, use a conduit that will be suited for the Public-Address system, WAN/LAN Network cable, CCTV system and Intercom cable. Since the Main server room will be located at the admin building and the building has not been construct and design, the contractor shall provide first a provision for this scope. From the location of Guard House to every building stub – out, the distribution should not be connected to the main electrical power house. (The design concept by the procuring entity shall be for reference only, the Contractor or prospective bidder shall improve or submit a new design or relative to the design concept) 6 8. Generators and ATS The Generator set and Automatic Transfer Switch (ATS) shall be included in the design where this generator will serve as the back – up electricity supply of every facilities in PSHS – MRC in case of power interruption of the Main Electricity supply. The Generator and ATS shall be designed in two options.  Individually per buildings and facilities  One generator can accommodate at least Two (2) to Three (3) Buildings and facilities. The specification of the ATS and the wires that will be used should be based on the design by the contractor. 9. Electrical Raceway The Electrical raceway from the powerhouse to the water tank pedestal shall be embedded and provide an access for the maintenance. The raceway shall be embedded with the minimum depth from the ground level to the earth surface shall be 900mm and for the raceway that crosses the main road of the campus shall be placed in the allotted electrical provision of the road sidewalk. (The design concept by the procuring entity shall be for reference only, the Contractor or prospective bidder shall improve or submit a new design or relative to the design concept) NOTE: The reference location of the electrical raceway has been discussed and approved by the designed and build committee of the PSHS – MRC any revision by the contractor it will required their design analysis why the location should be revised. 10. Main distribution line for the PSHS – MRC facilities  See the following lists of the PSHS – MRC Buildings and Facilities; i . ACADEMIC BUILDING 1 ii . ACADEMIC BUILDING 2 iii. DORMITORY BUILDING 1 iv. DORMITORY BUILDING 2 v. SCHOOL CANTEEN vi. LABORATORY BUILDING vii. ADMINISTRATION/EMPLOYEE’S BUILDING viii. PERIMETER & STREETLIGHTS ix. OLYMPIC POOL x. GYMNASIUM xi. ELEVATED WATER TANK xii. GUARD HOUSE 7  LOAD CAPACITY PER BUILDINGS AND FACILITIES FOR REFERENCE (Estimated load based on the Load Occupancy of a building Volt-ampere per Area and for the academic blgd. 1, school canteen and dormitory bldg. 1 they have the approved schedule of loads & Electrical Plan);. BUILDINGS LOAD CAPACITY UNIT CONNECTION ACADEMIC BUILDING 1 100 KILO VOLT - AMPERE THREE PHASE ACADEMIC BUILDING 2 100 KILO VOLT – AMPERE THREE PHASE LABORATORY BUILDING 150 KILO VOLT - AMPERE THREE PHASE ADMINISTRATION BUILDING 100 KILO VOLT - AMPERE THREE PHASE BUILDINGS LOAD CAPACITY UNIT CONNECTION SCHOOL CANTEEN 25 KILO VOLT - AMPERE SINGLE PHASE DORMITORY BUILDING 1 50 KILO VOLT – AMPERE SINGLE PHASE DORMITORY BUILDING 2 50 KILO VOLT - AMPERE SINGLE PHASE PERIMETER FENCE & STREETLIGHTS, GUARD HOUSE, ELEVATED WATER TANK 30 KILO VOLT - AMPERE SINGLE PHASE GYNASIUM, FOOTBALL FIELD, & OLYMPIC POOL 25 KILO VOLT - AMPERE SINGLE PHASE  The load capacity of the buildings and facilities is equal to Six hundred thirty (630) Kilovolt – Ampere in total. NOTE: The Contractor shall design the total load distribution based on the total load capacity of all the buildings and facilities of the campus and the contractor shall allot an allowable load capacity for the future building and facilities in the campus. 10 6. American Welding Society (AWS) II. Proposal should include the following: - General Notes and construction Standards - Site Development Plan - Foundation Plan/s (scale 1:100m minimum) - Floor Framing Plan/s (scale 1:100m minimum) - Roof Framing Plan/s (scale 1:100m minimum) - Schedule and Detail of Footings and Columns - Schedule and Detail of Beams and Floor Slabs - Details of Flat form - Details of Stairs, Ramps, Fire Exits - Details of Elevated Water Tank - Structural Analysis and Design (for main structure Pedestal) - Seismic Analysis - Geotechnical Analysis - Structural and technical specifications - Structural Scope of Works - Structural Bill of Quantities - Cost Analysis  SANITARY/PLUMBING DESIGN I. Codes and Standards The Sanitary/Plumbing Design shall be in accordance with the following Philippine laws, Codes and Standards.  Codes: a. National Building Code of the Philippines and its New IRR b. Fire Code of the Philippines c. National Plumbing Code of the Philippines (NPCP) d. Sanitation Code of the Philippines e. Existing Local Codes and Ordinances  Standards: 1. Bureau of Product Standards (BPS) 2. Philippine National Standards for Drinking-Water 3. Underwriters Laboratory (UL) 4. DOH National/Laboratory (NRL) 5. DOH Health Care Waste Management Manual 6. National Water Resources Board (NWRB) 7. National Plumbers Association of the Philippines (NAMPAP) 8. Philippine Society of Sanitary Engineers, Inc., (PSSE) II. Proposal should include the following: - General Notes and Legends 11 - Location and Site Plan - Storm Drainage Layout (scale 1:100m minimum) including actual length of tapping line to Main Drainage line - Design Analysis - Sanitary Technical Specifications - Sanitary Scope of Works - Sanitary Bill of Quantities - Cost Analysis  MECHANICAL WORKS DESIGN I. Codes and Standards The Mechanical Design shall be in accordance with the following Philippine laws, Codes and Standards.  Codes: a. National Building Code of the Philippines and its New IRR b. New Fire Code the Philippines c. Mechanical Engineering Code of the Philippines (ME Code) d. Existing Local Government Codes and Ordinances  Standards: 1. Bureau of Product Standards (BPS) 2. Philippine National Standards (PNS) 3. Underwriters Laboratory (UL) and Factory Mutual (FM) 4. International Electro-Technical Commission (IEC) 1988 5. National Fire Protection Association (NFPA) 6. National Fire Protection Association (NFPA) 99 Standard for Health Care Facilities. 7. American Society of Heating, Refrigeration and Air Conditioning Engineers (ASHRAE). 8. Center for Disease Control and Prevention (CDC) Manual. II. Proposal should include the following: - General Notes and Legends, Site Development Plan, Location Plans - Floor Plans/Isometric Drawings (scale 1:100m minimum) of Fire Suppression Systems, fire sprinkler system, wet stand pipe, dry stand pipe and other installation - Details of Firewater Supply System (scale 1:50m) - Technical Specification - Mechanical Scope of Works - Mechanical Bill of Quantities - Cost Analysis 12  ELECTRICAL DESIGN PARAMETERS I. Codes and Standards The Electrical System Design Parameters shall be in accordance with the following Philippine laws, Codes and Standards.  Codes: a. Philippine Electrical Code` b. National Electrical Code c. New Fire Code of the Philippines d. National Building Code of the Philippines and Its new IRR e. Existing Local Codes and Ordinances  Standards: 1. Bureau of Product Standards (BPS) 2. Underwriters Laboratory (UL) 3. National Fire Protection Association 4. International Electro Technical Commission (IEC) 5. Illumination Engineering Society (IES) 6. National Electrical Manufacturer’s Association (NEMA) II. Proposal should include the following: - General Notes and Legends - Location and Site Plan - Lighting Layout (scale 1:100m minimum) including details - Power Layout (scale 1:100m minimum) including details - Auxiliary System Layout (scale 1:100m minimum) including details (Telephone System with Intercom, WAN and LAN System. - Schedule and Details of Loads - Riser Diagram - Other Detail - Electrical Computation - Voltage Drop Calculation - Design Analysis - Short Circuit Analysis - Electrical Technical Specifications - Electrical Scope of Works - Electrical Bill of Quantities - Cost Analysis 15 A. Eligibility Requirements The eligibility requirements for infrastructure projects shall comply with the applicable provisions of Section 23-24 of the IRR of RA 9184. a. Eligibility Documents Class “A” Documents i. PhilGEPS Registration ii. Registration from the Securities and Exchange Commission ( SEC), Department of trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives; iii. Mayor’s permit issued by the city or municipality where the principal of business of the prospective bidders is located; iv. Statement of all its on-going and completed government and private contracts within ten (10) years from the submission of bids a. CPES rating or b. Certificate of Completion iv. PCAB licenses and registration for the type and cost of the contract for this project (Small B – License category C & D, Registration Particulars – Kinds of Project and Respective Size Ranges should include Electrical Works) and contractor’s registration certificate from DPWH; v. Audited financial statement, stamped “ received” by the BIR for the preceding calendar year; vi. NFCC computation or CLC. vii. Tax clearance Class “ B “ Documents a. Joint Venture agreement, if applicable. b. Technical Documents i. Bid Security (in any form) ii. Project Requirements ii1. Design and Construction Method ii2. Value engineering analysis of construction method. Prospective bidders shall prepare a value engineering analysis report of their proposed construction method to be applied for the PROJECT. Importance shall be made on the following criteria: ➢ Cost-saving, measured on a per square meter average figure ➢ Time-saving in construction duration, measured using the HOPE approved PERT/CPM of the project. ii3. Organizational Chart ii4. List of Contractor’s Personnel with complete qualification and experience data ii5. List of Contractor’s Equipment units, which are owned, leased, and/or under purchase agreements, supported by certification of availability of equipment from the equipment lessor/vendor for the duration of the project. 16 ii6. Manpower Schedule ii7. Equipment Utilization Schedule ii8. Bar Chart and S-curve ii9. Construction Safety and Health Program ii10. PERT-CPM ii11. Design Proposal (Hardcopy, To be presented during Bid Opening, Preferably A3) ii12. Omnibus Sworn Statement c. Financial Component Financial Bid Form i. Bill of Quantities ii. Detailed Cost Estimates iii. Summary Sheet indicating the unit prices of materials, labor rates and equipment rental iv. Payment schedule d. Additional Requirements Authorized Representative must present; i. Authorization letter/Special Power of Attorney ii. Letter of Intent Note: Non – compliance of the additional requirements shall not be subjected for the failure or disqualification of the Prospective bidder. These requirements are for the compliance for the statutory and regulatory documents. B. Eligibility Criteria a) The eligibility of contractors shall be based on the legal, technical and financial requirements above-mentioned. In the technical requirements, the contractor (as solo or in joint venture/consortia) should be able to comply with the experience requirements under the IRR of RA 9184, where one of the parties (in a joint venture/consortia) should have at least one similar project in construction, with at least 50% of the cost of the Approved Budget for the Contract (ABC). b) If the bidder has no experience in construction projects on its own, it may enter into subcontracting, partnerships or joint venture with engineering firms for the portion of the contract. V. FOR DESIGN PERSONNEL The key professionals and the respective qualifications of the DESIGN PERSONNEL shall be as follows: A. Design Architect The Design Architect must be duly-licensed with at least ten (10) years of experience in the design of residential, academic or institutional facilities, and shall preferably be knowledgeable in the application of Green Design Technology in school construction. 17 B. Structural Engineer The Structural Engineer must be a duly-licensed Civil Engineer with at least ten (10) year0P.s of experience in structural design and shall preferably be knowledgeable in the application of Green Design Technology in school construction. C. Electrical Engineer The Electrical Engineer must be a registered Professional Electrical Engineer with at least ten (10) years of experience in the design of lighting, power distribution and preferably knowledgeable in developments in emergent efficient lighting technologies and energy management. D. Electronics Engineer The Electronics Engineer must be a registered Professional Electronics Engineer with at least ten (10) years of experience in the related field knowledgeable in communication systems (specifically structured and local area network cabling, PABX), building management systems. E. Mechanical Engineer The Mechanical Engineer must be a Professional Mechanical Engineer with at least ten (10) years of experience in HVAC and fire protection systems and preferably knowledgeable in emergent, alternative energy-efficient HVAC technologies. F. Sanitary Engineer The Sanitary Engineer must be duly-licensed with at least ten (10) years of experience in the design of building water supply and distribution, plumbing, and preferably knowledgeable in waste water management/treatment, and emergent, alternative effluent collection and treatment systems, and DENR AO 36 s. 2004 (DAO 92-29 “Hazardous Waste Management). The key professionals listed are required. The DESIGN & BUILD CONTRACTOR may, as needed and at its own expense, add additional professionals and/or support personnel for the optimal performance of all Architectural and Engineering Design Services, as stipulated in these Terms of Reference for the PROJECT. Prospective bidders shall attach each individual’s resume and PRC license of the (professional) staff. VI. CONSTRUCTION PERSONNEL The key professionals and the respective qualifications of the CONSTRUCTION PERSONNEL shall be as follows: A. Project Manager The Project Manager shall be a licensed architect or engineer with at least Ten (10) years relevant experience on similar and comparable projects in different locations. The Project Manager should have a proven record of managerial capability through the directing/managing of major civil engineering works, including projects of a similar magnitude. 20 IX. SCOPE OF WORKS AND PROJECT IMPLEMENTATION A. Design Phase The Philippine Science High School - MIMAROPA Region Campus, through the PSHS System Design and Build Committee for Design and Build Scheme, shall provide the design brief description of the project in accordance to RA9184 Annex G Sec. 11. In compliance with the design and build Terms of Reference, the DESIGN AND BUILD CONTRACTOR shall submit a detailed program of work within thirty (30) calendar days after the issuance of the Notice to proceed for approval by the procuring entity that shall include, among others: a. The order in which it intends to carry out the work including anticipated timing for each stage of design/detailed engineering and construction; b. Periods for review of specific outputs and any other submissions and approvals; c. Sequence of timing for inspections and tests as specified in the contract documents; d. General description of the design and construction methods to be adopted; e. Number and names of personnel to be assigned for each stage of the work; f. List of equipment required on site for each major stage of the work; g. Description of the quality control system to be utilized for the project h. Utilize the existing geotechnical/soil investigation report as basis for the computation of structural analysis of the building. i. From the approved schematic design documents, prepare the complete construction drawings and detailed technical specifications, cost estimates and the bill of quantities, setting forth in detail the work required for the architectural, structural, civil, landscape architecture, electrical, plumbing/sanitary, mechanical and other service-connected equipment, utilities, site planning aspects and related works, electronic and communications and the site development plan of the PROJECT’s immediate environs. j. Prepare layouts, specifications and estimates of all furniture and equipment required for the fit-out of the buildings, specifically items that are owner- furnished materials. k. Prepare the scope of work for construction based on the prepared bill of quantities and cost estimates while fitting within the approved budget. l. Provide value engineering analysis on all prepared construction documents. m. Coordinate with all offices and agencies concerned, within and outside the Campus regarding utility connections, permits and other requirements needed. n. Periodically coordinates and presents the status of the design phase to the Head of Procuring Entity and the PSHS Design & Build Committee. 21 All drawings included in the contract documents should be drawn using CAD software and plotted on 20”x 30”sheets and A3 size (7 Copies). All other textual submittals shall be printed and ring-bound on A4-sized sheets. Where required, design components shall be designed in coordination with the agencies concerned (e.g., coordinate with electric company for power lines and concerned company/agency for water and sewage lines). Partial and earlier submission of the construction drawings, such as those affecting the preliminary stages of construction (site works, foundation works, etc.) shall be allowed. The DESIGN & BUILD CONTRACTOR may only proceed with the CONSTRUCTION PHASE after the approval of the PSHS-MRC Design and Build (D&B) Committee including drawings, designs, and bill of estimates as recommended by the Technical Working Group (TWG) and upon accomplishing all necessary PRE-CONSTRUCTION tasks. B. Pre-Construction a) Secures all necessary building permits prior to construction. All incidental fees shall be included in the cost estimate of the building. b) Prepares the PERT-CPM of the construction phase. c) Provides all other necessary documents that shall be required by B&D Committee C. Construction Phase a) Implements all works indicated in the approved construction drawings and documents. All revisions and deviation from the approved plans, especially if it shall impact the overall cost of the project, shall be subject for approval. b) Provides soil filling, grading and other soil protection measures of the building and other elements of the site, in response to the results of soil and materials testing. c) Constructs the buildings and other necessary structures, complete with utilities and finishes, resulting in operable and usable structures. d) Provides protection or relocation of existing trees indigenous to the area, and proper removal and replacement of all introduced trees and vegetation affected by the construction. e) Layouts piping, conduits, manholes, boxes and other lines for utilities including tapping to existing utility lines. Facilitate the connection of all utilities (power, water, sewer, structured cabling and telephone) with their corresponding utility companies. All application fees shall be included in the project cost. f) Installs fire protection systems and fixtures, fire extinguishers, emergency lights and lighted fire exit signs. g) Prepares shop-drawings for approval. h) Coordinates with the B&D Committee regarding scheduling of delivery and installation of all owner-furnished materials and equipment during construction. i) Conducts all necessary tests (to be required by B&D Committee) and issue reports of results. j) Rectifies punch-listing works to be inspected and issued by the B&D Committee and/or the End-user. 22 k) Complies with the DOLE-OSH requirements and submit periodic reports concerning occupational safety and health. l) Provides all other necessary documents that shall be required by the B&D Committee. D. Post Construction Phase a) Prepares of as-built plans b) Turn-overs of all manuals, certificates and warrantees of installed items. c) Secures building certificate of occupancy and fire safety inspection certificate C. Variation Orders Any errors, omissions, inconsistencies, inadequacies or failure submitted by the contractor that do not comply with the requirements shall be rectified, resubmitted and reviewed at the contractor’s cost. If the Contractor wishes to modify any design or document, reviewed and approved, the contractor shall notify the procuring entity within a reasonable period of time and shall shoulder the cost of such changes. a. As a rule, changes in design and construction requirements shall be limited only to those that have not been anticipated in the contract documents prior to contract signing and approval. The following guidelines shall govern approval for change or variation orders: i. Change Orders resulting from design errors, omissions or non-conformance with the performance specifications and parameters and the contract documents by the contractor shall be implemented by the contractor at no additional cost to the procuring entity. ii. Provided that the contractor suffers delay and/or incurs costs due to changes or errors in the procuring entity’s performance specifications and parameters, he shall be entitled to either one of the following: a. an extension of time for any such delays under Section 10 of Annex “E”; or b. Payment for such costs as specified in the contract documents, provided, that the cumulative amount of the variation order does not exceed ten percent (10%) of the original contract F. DEFECTS AND LIABILITY a. All design and build projects shall have a minimum Defects Liability Period of one (1) year after contract completion or as provided for in the contract documents. This is without prejudice, however, to the liabilities imposed upon the engineer/architect who drew up the plans and specification for a building sanctioned under Section 1723 of the New Civil Code of the Philippines. b. The contractor shall be held liable for design and structural defects and/or failure of the completed project within the warranty periods specified in Section 62.2.3.217 of the IRR. 25 e) Fire and Life Safety Assessment Report 2 and 3 (FALAR 2 and 3) C. FOR THE POST-CONSTRUCTION PHASE (7 copies each) a) As-built plans (hard copy and soft copy) b) Certificate of Occupancy c) Fire Safety Inspection Certificate (if applicable) d) All other necessary documents to be required by B&D Committee XIV. CODES AND STANDARDS The project shall be designed, engineered, installed, tested, commissioned and handed over in conformity with the Building and Design Standards of the PSHS System and with the latest editions of the National Building Code of the Philippines, the National Structural Code of the Philippines, the Philippine Electrical Code, Philippine Mechanical Code, the National Plumbing Code of the Philippines, National Fire Code of the Philippines and other relevant codes and standards. XV. INSTALLATION AND WORKMANSHIP Personnel of the CONTRACTOR should be specialists highly skilled in their respective trades, performing all labor according to first-class standards. A full time Project Engineer/Architect and Construction Safety Engineer shall be assigned by the CONTRACTOR at the job site during the construction of the project. All work to be subcontracted shall be declared by the CONTRACTOR and shall be approved by the Campus Director of PSHS-MRC and its respective technical offices. However, subcontracting of any portion shall not relieve the contractor from any liability or obligation that may arise from the contract for this project. Tapping for utilities such as power supply, water supply and sewage drainage shall be coordinated with their respective utilities/ service provider/ companies, and all works involved, including access to utilities tapping point, excavation, removal of obstructions, concrete breaking, backfilling and restoration of affected areas, shall be coordinated and included in the scope of work and cost of the project. Any errors, omissions, inconsistencies, inadequacies or failure submitted by the CONTRACTOR that do not comply with the requirements shall be rectified, resubmitted and reviewed at the CONTRACTOR’S cost. If the CONTRACTOR wishes to modify any design or document, reviewed and approved, the CONTRACTOR shall notify the procuring entity within a reasonable period of time and shall shoulder the cost of such changes. XVI. MATERIALS All materials and equipment shall be standard products of manufacturers engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design. The materials and workmanship supplied shall be of the best grade and constructed and/ or installed in a practical and first class manner. It will be completed in operation, 26 nothing being omitted in the way of labor and materials required and it will be delivered and turned over in good condition, complete and perfect in every respect. Materials and systems for structured cabling shall be in accordance with standards set by the PSHS System. All materials shall be in conformance with the latest standards and with inspection and approval from B&D Committee. XVII. MODE OF PAYMENT a) The PSHS-MRC shall pay the winning DESIGN & BUILD CONTRACTOR progress payments based on billings for actual works accomplished, as certified by B&D Committee of the PSHS System. In no case shall progress billing be made more than once every thirty (30) calendar days. Materials or equipment delivered on the site but not completely put in place or used in the project shall be included for payment. b) All progress payment shall be subject to retention of ten percent (10%) based on the amount due to the winning DESIGN & BUILD CONTRACTOR prior to any deduction. The total retention money shall be released only upon Final Acceptance of the Project. The winning DESIGN & BUILDCONTRACTOR may, however, request for its release prior to Final Acceptance subject to the guidelines set forth in R.A. 9184 and its Implementing Rules and Regulations. c) The DESIGN & BUILD CONTRACTOR may request in writing which must be submitted to form part of the Contract Documents, for an advanced payment equivalent to fifteen percent (15%) of the total Contract Price. The advance payment shall be made once the DESIGN & BUILDCONTRACTOR issues its irrevocable standby letter of credit from a reputable bank acceptable to the PSHS System, or GSIS Surety Bond of equivalent value, within fifteen (15) days from the signing of the Contract Agreement to cover said advanced payment. d) First Payment/Billing shall have an accomplishment of at least 20% of the construction phase. e) The following documents must be submitted to the B&D Committee before processing of payments to the DESIGN & BUILD CONTRACTOR can be made: i. Progress Billing ii. Detailed Statement of Work Accomplished (SWA) iii. Request for payment by the DESIGN & BUILD CONTRACTOR iv. Pictures/photographs of original site conditions (for First Billing only) v. Pictures/photographs of work accomplished vi. Payment of utilities (power and water consumption) vii.DESIGN & BUILD CONTRACTOR’s affidavit (if accomplishment is more than 60%) 27 Note: The DESIGN & BUILD CONTRACTOR can bill the PSHS-MRC of up to a maximumof 90% accomplishment. Prepared by: DESIGN AND BUILD COMMITTEE: SANDY F. MORENO Engr. BRYAN F. MANZANO Arch. JOLITO G. TAN Chairperson Member Member Engr. JOSEPH G. BANTANG Member Concurred by: EDWARD C. ALBARACIN Campus Director