Acquisition Management: Competencies for Contractor Finance in Defense Systems, Lecture notes of Auditing

Download Acquisition Management: Competencies for Contractor Finance in Defense Systems and more Lecture notes Auditing in PDF only on Docsity! ADS-99-03-GD DEPARTMENT OF DEFENSE ____________________________________________________________________________ ACQUISITION CAREER MANAGEMENT MANDATORY COURSE FULFILLMENT PROGRAM AND COMPETENCY STANDARDS April 1999 Under Secretary of Defense (Acquisition and Technology) THE UNDER SECRETARY OF DEFENSE 3010 DEFENSE PENTAGON WASHINGTON, DC 20301-3010 ACQUISITION AND TECHNOLOGY APR 8 4999 MEMORANDUM FOR: SEE DISTRIBUTION SUBJECT: Reinstatement of ADS 97-03-GD, Department of Defense “Acquisition Career Management Mandatory Course Fulfillment Program and Competency Standards” Pursuant to Section 8147 of Public Law 105-262 (FY 1999 Defense Appropriations Act} of October 17, 1998, I am reinstating ADS 97-03-GD {January 1997), “Acquisition Career Management Mandatory Course Fulfillment and Competency Standards,” as ADS 99- 03-GD, effective immediately. Procedures to request, review, and approve fulfillment actions are attached. ADS 99~-03-GD includes the policy, the procedures, DD Form 2518, and the course competencies. This information will be available on the Defense Acquisition University world-wide-website (http://www.acq.osd.mil) and will not be published as a document. The fulfillment program enables members of the acquisition workforce to receive credit for mandatory Defense Acquisition University (DAU) courses for which they are able to demonstrate competency through experience, education, and/or alternative training. Course participation, however, remains the preferred method. The Director, Acquisition Education, Training and Career Development (AET&CD) within the Office of the Secretary of Defense is delegated responsibility for the integrity of the fulfillment program, The Directors, Acquisition Career Management, will periodically review selected approved fulfillment packages. DAU will update changes in course competencies and, also, conduct a periodic reviews of the program to assess its net benefit from an academic perspective. The Heads of the DoD Components may issue instructions necessary to implement this program. J. 5. Gansler Attachment 6 1-2 MANDATORY COURSE FULFILLMENT PROGRAM PROCEDURES A. INTRODUCTION The Director, Acquisition Education, Training and Career Development, will maintain the procedures needed to support the fulfillment process. Members of the acquisition workforce begin the process by determining which training requirement (i.e., which Defense Acquisition University (DAU) course) they are seeking to satisfy through fulfillment. Information on which DAU courses are mandatory for each functional career path and documents supporting the fulfillment program can be found in the DAU catalog on the DAU world-wide web site. B. DOCUMENTING COURSE COMPETENCIES Members complete the self-assessment form available on the DAU Homepage, documenting each course competency they believe they have satisfied through experience, education and/or alternative training. Individuals then complete Section I of DD Form 2518 (Fulfillment of DoD Mandatory Training Requirements) found at A-1. This form, with supporting self-assessment documentation, is submitted to his/her immediate supervisor. C. FULFILLMENT REVIEWS The official authorized to conduct a review (in most cases, the first-level supervisor) of the completed DD Form 2518 shall determine whether the individual has the competencies to fulfill the course. If, in the judgment of a reviewing official (first or second level), additional or amplifying information is needed to reach a conclusion, the official shall interview the employee and/or request further documentation to support the self-assessment. An individual must satisfactorily meet all the competencies for a course to qualify for fulfillment credit for that course. The official designated to conduct a second-level review will vary depending on the procedures of each DoD Component. Upon completion of the review, the first-level reviewing official concurs or non-concurs in block 16 of the DD Form 2518 and signs block 17. For all courses except PMT 302 (Advanced Program Management Course), the second-level reviewing official then approves or disapproves the complete package. If a reviewing official (first or second level) determines that additional information is required, the official shall interview the employee and/or request further documentation. The second-level reviewing official follows the same procedures as the first-level reviewer, except that if additional information is required, that information may be obtained from either the individual, or the first-level reviewer or both. The second-level reviewer then completes section III as appropriate. 1-3 Reviewing officials should preferably be certified in the acquisition functional area being reviewed and at the same level as the course for which the documentation is being evaluated. Course graduates are preferred. D. SPECIAL PROCEDURES FOR PMT 302 For PMT 302, the second-level review shall be completed by an official designated by the Component Head or Service Acquisition Executive. After the first-level concurrence, the reviewer forwards the completed DD Form 2518 and appropriate supporting documentation (such as self-assessment form, resumes, career briefs, transcripts, etc.) in accordance with Component procedures for higher level review and approval. E. ADDITIONAL IMPLEMENTATION GUIDANCE When either the first or second-level reviewer disapproves a request, the reviewer must provide justification to the requester in writing. The supervisor of the individual is expected to develop alternate training strategies that will assist the individual in obtaining certification. The Individual Development Plan required by DoD Manual 5000.52M should be used to document the strategy for civilian acquisition workforce members. Military members shall adhere to the career management policies and practices of the Military Departments in developing such a strategy. Questions concerning the fulfillment program should be directed to the appropriate Director, Acquisition Career Management. 2 - 1 Chapter 2 Competency Standards ACQ 101 Competency Yes No Work Description/Justification 14 Identify the mission and responsibilities of the Defense Contract Management Agency (DCMA), the Defense Contract Audit Agency (DCAA), and the Defense Finance and Accounting Service (DFAS). 15 Identify the purpose and process of Earned Value Management (EVM). Recognize the value and benefits of EVM in the acquisition process. 16 Define the role of configuration management in the SE Process. Recognize that the SE Process is the process of technical management in the defense environment, and how it is used in translating operational needs into an integrated system design solution. 17 Recognize the DoD 5000 defined process for evolving from operational requirements to systems specific and the major goals of this process. 18 Recognize the state of the U.S. Science and Technology (S&T), the role and planned evolution of S&T, while understanding how these two elements apply to the different phases of defense acquisition. 19 Identify the major objectives and types of developmental and operational testing. 20 Recognize the importance of supportability to achieving system readiness requirements and reducing life-cycle costs. ACQ 101 Competency Yes No Work Description/Justification 21 Recognize the importance of the 10 support elements in supportability planning. 22 Recognize the integral nature of systems software in modern defense systems and the policies applicable to software intensive systems. 23 Recognize the complexity of the software development process to the acquisition life cycle. Understand the software development integral nature to the SE Process and the top-level “best practices” for successful software development. 24 Recognize the major producibility goals of the design effort and the DoD quality process which translates a released design to a producible product. COMPETENCIES EMPLOYEE SELF-ASSESSMENT ACQ 201 – INTERMEDIATE SYSTEMS ACQUISITION ACQ 201 Competency Yes No Work Description/Justification 1 Compare and contrast, in the changing Department of Defense (DoD) environment, the impacts of major institutional players, major new acquisition initiatives, and policies on defense systems acquisition management. 2 Summarize the requirements generation system and procedures leading to a potential new start or modification. 3 Distinguish the purpose and key activities of each phase of the life cycle process. 4 Using an acquisition system, apply the risk management process as a basis for making sound acquisition program decisions. 5 Using an acquisition system, apply the Integrated Product and Process Development (IPPD) concepts and processes necessary to effectively lead and participate in an Integrated Product Team (IPT). 6 Given a critical incident, apply qualitative and quantitative tools to support problem solving and decision making in an acquisition environment. 7 Given an acquisition system, apply alternative ethical decision-making approaches to aid in resolving a dilemma. ACQ 201 Competency Yes No Work Description/Justification 26 For current laws and policies, identify key software acquisition management activities that should be emphasized during the acquisition of a DoD software intensive system. 27 Using a software-intensive system and software development planning information, identify key practices that can be used by developers to create a quality software product. 28 Using a software-intensive system, identify acquirer key planning roles and activities. Describe “best practices” for software-intensive systems acquisitions and development that acquirers may use. 29 Identify the Test and Evaluation (T&E) Process, and its role and contributions within the SE and acquisition management process during the acquisition life cycle. 30 Identify the fundamental roles of Developmental Test and Evaluation (DT&E) in the acquisition life cycle. 31 Identify the role of Operational Test and Evaluation (OT&E) in the acquisition life cycle. 32 Explain how the Test and Evaluation Management Plan (TEMP) is used to integrate T&E planning activities in support of a program’s acquisition strategy. ACQ 201 Competency Yes No Work Description/Justification 33 Identify acquisition logistics activities, their impact, and how they relate with other functional areas within the acquisition life cycle. 34 Given a scenario, summarize acquisition logistics support activities and requirements associated with fielding/deployment, and post- production support of a system. 35 Given an acquisition system, understand critical program management and logistics decisions concerning system supportability issues and alternatives that would optimize system design for supportability. 36 Identify the manufacturing considerations in the SE process throughout the acquisition life cycle. 37 Identify the major variables and trends encountered in production and how they relate to other functional areas. COMPETENCIES EMPLOYEE SELF-ASSESSMENT AUD 1130 – TECHNICAL INDOCTRINATION AUD 1130 Competency Yes No Work Description/Justification 1 List the elements of a contract’s life cycle and the general types of negotiated contracts. 2 Contrast principal objectives of government contract cost accounting and financial cost accounting. 3 Explain the history of FAR Part 31 and discuss allocability, allowability, reasonableness, and selected cost principles. 4 Describe the background, purpose, and fundamental requirement of each Cost Accounting Standard. 5 Identify direct costs, indirect costs, and G&A expenses. 6 Identify costs allocated to final cost objectives from intermediate cost allocation pools. 7 Calculate questioned overhead and G&A rates as a result of pool and/or base adjustments. 8 Describe importance, and major considerations of risk assessment. 9 Create working papers using the Audit Planning and Performance System (APPS). 10 Write a structured note for an audit report. 11 Calculate questioned costs in a proposal audit. COMPETENCIES EMPLOYEE SELF-ASSESSMENT AUD 4230 – GRAPHIC, COMPUTATIONAL, AND IMPROVEMENT CURVE ANALYSIS TECHNIQUES AUD 4230 Competency Yes No Work Description/Justification 1 Identify audit situations for regression analysis or improvement curves. 2 Properly utilize the correct EZ-Quant program for a given audit situation. 3 Correctly interpret the EZ- Quant program output. 4 Determine if reliance can be placed upon your interpretation of the output. 5 Analyze improvement curve data and identify major irregularities or significant changes in trend data. 6 Research the more complex issues associated with regression analysis and improvement curves. COMPETENCIES EMPLOYEE SELF-ASSESSMENT AUD 8562 – DCAA PERSONNEL MANAGEMENT POLICY AUD 8562 Competency Yes No Work Description/Justification 1 Explain the relationship of the merit system principles to the twelve prohibited personnel practices. 2 Describe the recruitment and placement process. 3 Describe your responsibilities during the probationary period. 4 Identify the criteria to support a termination decision. 5 Define management’s responsibilities in the merit promotion program. 6 Identify the supervisor’s responsibilities for approving/disapproving leave and managing a leave program. 7 Apply the principles, objectives, and criteria of the DCAA Performance Management System. 8 Apply the appropriate form of recognition for employee accomplishments. 9 Discuss how to complete and submit timely awards. 10 Explain and promote the employee suggestion program. 11 Establish and monitor a Performance Improvement Plan (PIP). 12 Recognize and react to situations requiring employee discipline. 13 Describe the supervisor’s role in the grievance process. AUD 8562 Competency Yes No Work Description/Justification 14 Identify the various kinds of supervisory records and the supervisor’s roles and responsibilities in the maintenance of employee records. 15 Explain when the collective bargaining agreements supercede DCAAM 1400.1. 16 Apply procedures to accomplish training and construct training plans for employees. 17 List the components of the EEO Program. 18 Identify an approach to effectively manage a diverse workforce. 19 Describe the supervisor’s responsibilities in the prevention of sexual harassment, receiving /approving reasonable accommodation requests, and the discrimination complaint process. 20 Identify criteria for selection for drug testing. 21 Explain consequences of a positive test, refusal to test, and tampering. 22 Use the Employee Assistance Program (EAP) as appropriate. 23 Explain the basis and procedures of Reduction in Force (RIF). 24 Use the Agency’s procedures/guidelines to react promptly and responsibly to each emergency situation. COMPETENCIES EMPLOYEE SELF-ASSESSMENT BCF 102 – FUNDAMENTALS OF EARNED VALUE MANAGEMENT BCF 102 Competency Yes No Work Description/Justification 1 Within the context of systems acquisition management, discover the purpose of Earned Value Management. 2 Within the context of a Program Manager’s acquisition strategy, recommend the alternative applications of EVM in terms of project risks. 3 Given a focus on WBS, Organizational Breakdown Structures (OBS), and Control Accounts, compare essential management principles to the characteristics of effective management systems. 4 Given a significant contract, compare the contractors’ management system characteristics with the EVM Systems Industry Standards. 5 Given a PM requirement to manage project risks, explain the Integrated Baseline Review (IBR) process. 6 Explain methods to tailor project status reports to obtain valid, accurate and timely information to support management decisions. 7 Explain internal Government reports used to communicate project status and support management decisions. 8 Analyze project cost, schedule and technical data, to develop conclusions and recommendations. BCF 102 Competency Yes No Work Description/Justification 9 Identify relevant acquisition organizations, key players, and formal agreements. 10 Given a decision to manage using EVM principles, identify sources (know where to go) to find current EVM information, and (know how to) use this information to support project management decisions. COMPETENCIES EMPLOYEE SELF-ASSESSMENT BCF 103 – FUNDAMENTALS OF BUSINESS FINANCIAL MANAGEMENT BCF 103 Competency Yes No Work Description/Justification 1 Contrast the acquisition management system policies (DoD 5000 series) with the DoD resource allocation process. 2 Discuss cost methods and procedures used in the justification of various phases of life cycle costing. 3 Identify and apply the law, policies, and practices applicable to developing a program budget. 4 Contrast the Planning, Programming, and Budgeting System process and its relationship to the development of program budget submissions. 5 Discuss the Congressional review process that leads to budget resolution, authorization, and appropriation of the DoD budget. 6 Identify the process by which budget authority is apportioned, executed, and reprogrammed. 7 Identify major provisions of fiscal law that governs the use of budget authority. 8 Discuss the funding and budgeting issues involved with each type of contract used in system acquisitions. BCF 203 Competency Yes No Work Description/Justification 8 Using the EV Charts, assess EV trends and data validity. Using simulated reporting from Increda and the CDRL requirements generated, assess the initial submittal and evaluate EV Project data formats for the LAR. 9 Using EVM analysis techniques and automated tools, combine information from the CPR and critical path scheduling tools. 10 Using a year of LAR with insight and project data, summarize Increda’s cost and schedule performance. 11 Using all of the information from Lesson 11 and an additional six months with insight and project data, summarize the health of the contract. COMPETENCIES EMPLOYEE SELF-ASSESSMENT BCF 204 – INTERMEDIATE COST ANALYSIS BCF 204 Competency Yes No Work Description/Justification 1 Explain the cost estimating process and distinguish between the various types of estimates and activities that are performed. 2 Explain, perform, and evaluate cost model development. 3 Discuss data collection and analysis, and how data problems impact the estimate. 4 Normalize data for differences in definition, economic year of the dollars, and quantities. 5 Identify the components of the Operating and Support (O&S) cost estimate. 6 Develop, apply, and evaluate cost estimating relationships in linear and multiplicative regression forms. 7 Identify the use of transformations in regression analysis. 8 Analyze various regression outputs to determine preferred cost estimating relationships (CERs), and interpret what implications the statistics have on the ability to estimate future tasks. 9 Perform residual analysis to validate model assumptions. If model assumptions are violated, recommend potential corrective action. 10 Discuss and develop cost model documentation. BCF 204 Competency Yes No Work Description/Justification 11 Determine the strengths and weaknesses of the following techniques and apply them to develop estimates: expert opinion, analogy, cost factors, estimates-at-completion, and wraparound rates. 12 Explain the conditions that must exist for cost improvement to be possible and identify techniques to arrive at a T1 and slope. 13 Develop and apply step-down functions. 14 Distinguish between the unit and cumulative average cost improvement curve applications. 15 Develop and apply cost improvement curves for unit, cumulative average, rate, and fixed cost models. 16 Estimate cost improvement lost from breaks in production. 17 Analyze a program schedule to determine the appropriate time phasing technique(s) for the Development, Production, and Operating and Support cost elements. 18 Explain the risk management process in systems acquisition. 19 Estimate the resources required to obtain specified confidence levels in the estimate. 20 Discuss the key elements of cost estimate documentation. Document cost estimates. BCF 205 Competency Yes No Work Description/Justification 5 Cost-Volume-Profit • Explain the difference between fixed and variable costs. • Explain the meaning of break-even and break-even chart. • Identify the concepts of contribution margin and marginal pricing. • Define the concept of operating leverage and how it may influence pricing strategy. 6 Contractor Use of Cost Estimating. • Identify cost proposals. • Describe the estimating methodology for various elements of cost. 7 Overhead Planning and Analysis. • Analyze the impact which changes in business base have on a defense contractor’s direct and indirect costs. • Analyze the impact of a reduction in the sales forecast on a defense contractor’s business base. • Distinguish between variable and fixed costs and derive revised overhead pool costs. • Compute revised overhead rates to be used by a defense contractor for Government contracting purposes. BCF 205 Competency Yes No Work Description/Justification 7 Con’t. • Appraise the equitability of the contractor’s overhead pool structure to a Government program manager. • Compute the financial impact on a Government program as a result of changes in overhead rates. 8 Cost Proposals and Report Evaluations. • Prepare requests for additional information or support from the DPRO Program Integrator. • Prepare requests for additional information or clarifications. • Prepare requests for information from other program office personnel. • Prepare recommended negotiation objective positions on proposal cost elements, along with supporting rationale to be used in pre-negotiation briefings and negotiations. 9 Capital Investment for Cost Reduction. • Demonstrate computation of (1) pay back (PB), (2) net present value (NPV), and (3) internal rate of return (IRR) methods for evaluating capital investment proposals. • Identify how risk and return affects a contractor’s willingness to invest in capital (fixed) assets. BCF 205 Competency Yes No Work Description/Justification 9 Con’t. • Identify Government disincentives and incentives to capital investment. 10 Proposal Pricing. • Describe the considerations of a contractor in pricing competitive proposals to the DoD, and the importance of pricing decisions and its risk to the proposing contractor. • Determine the complexity of factors impacting the pricing decision. • Identify types of information relevant to the pricing decision. • Discuss the motivations underlying contractor pricing proposals. BCF 211 Competency Yes No Work Description/Justification 3 Con’t. • Estimate the procurement and MILCON funding requirements over the life cycle using Full Funding Policy. • Estimate the Operations and Maintenance funding requirements over the life cycle using Annual Funding Policy. • Develop a budget for product improvement change and Advance Procurement. • Select the appropriate escalation indices for the RDT&E, Procurement, and the Operations and Maintenance program budgets. • Apply the appropriate escalation indices to the RDT&E, Procurement, and Maintenance program budgets. 4 Given prepared program information (master plan/schedule, program budget, acquisition strategy), published Program Objective Memorandum (POM), POM Preparation Instructions (PPI), fiscal guidance, POM issues, and a Program Decision Memorandum (PDM), prepare the documentation, responses, and reclamas required to achieve full funding in the FYDP through the Programming process. • Prepare POM input documentation. BCF 211 Competency Yes No Work Description/Justification 4 Con’t. • Identify the impact of an identified POM issue on program funding. • Prepare an alternative solution for a POM issue. • Determine the impact of a PDM on program funding. • Prepare a response/impact statement to a PDM. 5 Given program information (master plan/schedule, program budget, acquisition strategy), a service Program Objective Memorandum (POM), a published budget call letter, Financial Management Regulation (FMR) budget exhibit preparation instructions, current “fact of life” program execution information, and prior year budget exhibits, prepare program budget exhibits for procurement (P-5, P-5A, P-21, P-40 forms), RDT&E (R-2, R-3 forms), advance procurement (P-10), multiyear procurement (MYP1-4), and information technology (Exhibit-43). • Contrast current POM with program execution information and prior year budget exhibits. • Identify the impact of “fact of life” program information on the executability of current POM. • Compare budget exhibits for consistency with each other. • Ensure that budget exhibits conform with call letters and other guidance. • Prepare budget exhibits. BCF 211 Competency Yes No Work Description/Justification 6 Given a scenario, prepare program budget exhibits and prior year testimony/actions, develop responses/reclamas/ testimony as required for comptroller/budget analyst advance questions, budget hearings, and Program Budget Decisions (PBDs). • Identify, from budget exhibits and prior year testimony/actions, program areas most likely to attract budget analyst attention and questions during budget reviews. • Prepare documentation defending current execution status of a program and justifying the retention of funds. • Prepare impact statements for “what if” drills and possible funding level adjustments. • Prepare responses to inquiries and advance questions from budget analysts. • Prepare witness testimony for a program budget hearing. • Prepare a reclama to a Program Budget Decision (PBD). BCF 211 Competency Yes No Work Description/Justification 10 Con’t. • Prepare a deviation or variance report. • Determine impact of the expired account rule on current funding status. • Contrast reimbursable funding documents with direct cite funding documents. 11 Given a scenario and funds management documentation, assess propriety of funds. • Evaluate situations for compliance with the Misappropriations Act, Anti-Deficiency Act, and Bona Fide Need Rule. 12 Given a scenario, program documentation, cost data, and computer support, assess portions of a Request for Proposal (RFP). • Compare the Procurement Request (PR) to the Acquisition Strategy and obligation plan. • Identify acquisition initiatives, such as CAIV, in the PR. 13 Given a scenario and program information, apply DoD acquisition (DoD 5000 series) and financial management (DoD 7000 series) policies, procedures and reform initiatives (streamlining) to program cost estimates, program budget plans/development, program execution and to all required financial documentation BCF 211 Competency Yes No Work Description/Justification 13 Con’t. (obligation/expenditure plans, budget exhibits, Congressional/OSD oversight reports). • Identify how acquisition reform and streamlining can reduce reporting requirements and other unnecessary documentation. • Apply the concepts of acquisition reform and “streamlining” as they relate to program documentation (ORD, APB, AOA, ADM, CARD, TEMP, ACQ Strategy, ACQ Plan, oversight reports and cost estimates) requirements. COMPETENCIES EMPLOYEE SELF-ASSESSMENT BCF 301 – BUSINESS, COST ESTIMATING, AND FINANCIAL MANAGEMENT WORKSHOP BCF 301 Competency Yes No Work Description/Justification 1 Interrelationship of Earned Value Management (EVM) to other Business, Cost Estimating, and Financial Management (BCEFM) Functions: • Describe and define the tasks and duties of the BCEFM EVM function. • Describe the concept of Earned Value. • Discuss sources of EVM performance information. • Describe guidelines used to determine program problems (Rules of Thumb). • Describe one method of forecasting an Estimate at Completion (EAC). • Describe Cost as an Independent Variable (CAIV) concept. • Describe contract analysis: current status, trends, and forecasting of final costs. • Describe tools/methods for evaluating an EAC. • Identify automated data analysis tools and their advantages and disadvantages. • Describe Impact of Earned Value Analysis on other BCEFM functions. • Describe the integrated baseline review process. COMPETENCIES EMPLOYEE SELF-ASSESSMENT CON 100 – SHAPING SMART BUSINESS ARRANGEMENTS CON 100 Competency Yes No Work Description/Justification 1 Describe the similarities between the private and public sector acquisitions. 2 Explain the differences between the private and public sector acquisition due to unique Government requirements. 3 Describe the significance of the role of contracting in conducting the business of DoD. 4 Recognize the changing world, national events, technological improvements and Congressional actions that influence changes in the acquisition environment. 5 Summarize the DoD contracting mission. 6 Outline the variety of customer mission areas and the corresponding market segments that contacting professionals support. 7 Compare and contrast the differences and relationships of the acquisition, technology and logistics missions. 8 Summarize the effect of events described in “Workforce 2005” on the contracting community. 9 Generalize the business and technical competencies required for the contracting workforce series. 10 Describe DAWIA certification and continuous learning requirements. CON 100 Competency Yes No Work Description/Justification 11 Explain individual development plan (IDP) requirements and training opportunities. 12 Distinguish among the functional areas team members and their roles in differing missions. 13 Explain potential impacts of functional team members’ actions within the team. 14 Discuss contracting professionals added value as result of understanding requirements. 15 Describe the key characteristics of how the Government conducts business with the private sector and how those characteristics have evolved over time. 16 Compare and contrast adversarial and collaborative business relationships. 17 Explain the unique role of federal contracting professionals in supporting the development of smart business arrangements. 18 Define the missions of the General Accounting Office and the Department of Defense Inspector General. 19 Describe the impact of the General Accounting Office and Department of Defense Inspector General on the acquisition process. CON 100 Competency Yes No Work Description/Justification 20 Explain the importance of addressing General Accounting Office and Department of Defense Inspector General recommendations. 21 Explain standards of conduct and ethical principles that apply to procurement decisions. 22 Recognize actions to avoid fraud, waste and abuse. 23 Describe senior leaderships’ vision and focus for the acquisition, technology and logistics mission and workforce. 24 Explain the overarching principles defining and guiding the DoD approach to doing business as government contracting professionals. 25 Determine how you might play in achieving those goals. 26 Outline the general business attributes needed for the business advisor. 27 Describe the types of business advice, and their financial implications, needed to determine the most appropriate business arrangements. 28 Describe some business arrangements that motivate suppliers. 29 Identify monetary and non- monetary motivators. 30 Explain the differences in influences affecting contractor versus Government acquisition professionals. 31 Determine the economic role contractors play in government acquisitions. CON 100 Competency Yes No Work Description/Justification 48 Discuss acquisition initiatives such as: Performance based Acquisition, Business Case Development, interoperability and Spiral Development. 49 Describe public Policy using examples, such as Section 803 of the FY 2002 Defense Authorization Act, and provide examples of pending changes. 50 Define the Contracting career field opportunities available intra and interagencies. 51 Summarize other career opportunities in the acquisition arena (Program Manager, Quality Assurance Specialist, Logistician, FAR/DAR Council representatives, etc.) 52 Discuss the advantages of rotational assignments. 53 Interpret personality types to improve leadership and team development. 54 Explain the impact of personality types on interpersonal communication and team dynamics. 55 Discuss the characteristics of effective communication. 56 Discuss how to apply team- building processes to develop and maintain an effective team. 57 Describe the characteristics of high performing teams and the processes used to develop such teams. 58 Explain the generic problem- solving model. CON 100 Competency Yes No Work Description/Justification 59 Describe procedures for business alternatives such as: • Government Inventory • Economy Act • Purchase Card • Request for Quotation/Purchase Order • Sealed Bidding • Contracting by Negotiation • Indefinite Delivery Type Contracts • Ordering Instruments and Procedures 1. Federal Supply Schedules 2. Multiple Award Contracts 3. Multi-Agency Contracts 4. Government Wide Acquisition Contracts 5. Agreements 60 Outline the business considerations for using the defined business alternatives and ordering instruments. 61 Describe the roles/responsibilities of the contracting professional, as well as the rules and strategies that apply to their work environment. 62 Distinguish among the contracting business decisions that are required in the planning stages of the procurement and the implications for the acquisition team members in this process. CON 100 Competency Yes No Work Description/Justification 63 Distinguish among the contracting business decisions required from solicitation to award of the procurement and the implications for the acquisition team members in this process. 64 Distinguish among the contracting business decisions required after award of the procurement and the implications for the acquisition team members in this process. 65 Discuss the shift to knowledge work and workers in our society. 66 Discuss on-line resources and e-performance support tools available to the acquisition, technology and logistics workforce. 67 Outline continuous learning opportunities available to the acquisition, technology and logistics workforce. 68 Discuss lessons learned and best practices regarding use of e-performance support tools and e-learning. 69 Describe Communities of Practice (COP) and how they relate to the acquisition process. CON 101 Competency Yes No Work Description/Justification 26 Critique draft requirements documents and related elements of a Procurement Request. 27 Determine if the Services Contract Act applies to this procurement and appropriate follow up activities. 28 Determine whether and how to provide for the use of Government furnished property (GFP) (DFARS 245). 29 Determine whether to authorize contractors to use Government supply sources. 30 Determine whether there is a required source for the identified supply or service. 31 Identify whether the need can be met through an interagency acquisition under the Economy Act. 32 Determine if a source list is necessary for the acquisition. 33 Recognize procedures for using a qualified bidders list (QBL), qualified manufacturers list (QML), or qualified products list (QPL). 34 Identify whether special standards of responsibility are applicable. 35 For acquisitions not exceeding the simplified acquisition threshold, describe when only one source is reasonably available. 36 Identify an acquisition situation where full and open competition after excluding one or more sources is appropriate. CON 101 Competency Yes No Work Description/Justification 37 Describe the process for acceptance/rejection of unsolicited proposals. 38 Identify when to limit competition to small business concerns or provide preferences in the evaluation for an award. 39 Recognize when preferences in the evaluation for an award is required and the course of actions for a rejection and withdrawal of a SBA set-aside recommendation. 40 Identify the extent of the support to the Small Business Administration 8(a) Business Development Program, when the determination has been made. 41 Determine the correct procedures for handling the required administrative actions with the SBA and SAB Administrator. 42 Identify price-related factors for incorporation in the solicitation (DFARS 225.202). 43 Identify non-price factors for incorporation in the solicitation. 44 Describe evaluation techniques. 45 Determine whether a written source selection plan is necessary or desirable. 46 Describe when to use simplified acquisition procedures. 47 Discuss methods of acquisition for other than simplified acquisition procedures. 48 Describe the process of requiring oral presentations. CON 101 Competency Yes No Work Description/Justification 49 Describe the basic types of contracts and agreements (DFARS 216.104). 50 Describe pricing arrangements for fixed price contracts. 51 Describe methods of ordering for recurring requirements. 52 Recognize when the different vehicles for satisfying recurring requirements should be used. 53 Recognize the purpose of an unpriced purchase order. 54 Recognize the purpose of a letter contract. 55 Recognize reasons for providing Government financing and the methods available. 56 Describe the process for handling contractors’ request for financing. 57 Identify bond requirements for the solicitation. 58 Distinguish among the methods of payment. 59 Determine a need for publicizing proposed contracting actions. 60 Identify additional methods/tools available for publicizing proposed acquisitions. 61 Recognize the required components for building solicitations. 62 Describe conditions and specific steps for orally soliciting. 63 Identify the procedures for preparing written solicitations. 64 Distinguish when a subcontracting plan is required. CON 101 Competency Yes No Work Description/Justification 92 List the process and procedures for preparing and conducting a postaward conference. 93 Distinguish between the Government obtaining consent to subcontract from the contractor and determining contractor compliance with subcontracting goals. 94 Describe the function and purpose of monitoring Government property inclusive of Intellectual Property. 95 Recognize administrative issues in labor and environmental laws and other miscellaneous terms and conditions. 96 Explain the process for processing a contract modification. 97 Apply the contract modification process in exercising an option. 98 Describe administration of Multiple Award Task/Delivery Order Contracts. 99 Explain administration roles and responsibilities including that of the Administrative Contracting Officer (ACO), and the procedures for contract-monitoring and acceptance. 100 Determine when performance or delivery delays are excusable and if consideration is appropriate. 101 Identify when a stop work order should be used and its potential impact. 102 Select commercial and non- commercial remedies. CON 101 Competency Yes No Work Description/Justification 103 Summarize documentation requirements for monitoring and reporting contractor performance. 104 Identify the Disputes Process. 105 Determine the appropriate type of commercial and noncommercial financing and its impact on contract administration. 106 Identify the process for determining the price or fee adjustment, following the applicable price/fee adjustment clause included in the contract. 107 Recognize the procedures for the determination and recovery of debts from contractors. 108 Choose whether to authorize payment against an invoice in full, in part, or not at all. 109 Determine the method of termination based on the decision to terminate. 110 Identify the procedures for a termination for convenience (T4C). 111 Compare and contrast the circumstances for a Termination for Default (T4D) and a Termination for Cause. 112 Explain the process for properly closing out a contract, within the stated timelines. COMPETENCIES EMPLOYEE SELF-ASSESSMENT CON 104 – PRINCIPLES OF CONTRACT PRICING CON 104 Competency Yes No Work Description/Justification 1 Given market data and the nature of the marketplace, describe the key elements necessary to determine the price objective and approaches that are fair and reasonable. 2 Given a purchase request containing the Independent Government Estimate, use market research to estimate a proper price level that is fair and reasonable. 3 Given acquisition histories, market research data, and the requirement, determine actions that increase price competition. 4 Given the requirement and proposal(s) received, determine the need for additional price-related information so that only the minimum amount of information is requested. 5 Using the solicitation and several offers, apply price- related factors to determine the lowest evaluated price. 6 Given the evaluated prices, use the appropriate type(s) of information and quantitative techniques (indexing, cost- volume-profit (CVP) analysis, cost estimating relationships (CER), regression, and improvement curves) to develop a reasonable price objective. CON 104 Competency Yes No Work Description/Justification 22 Given a negotiation situation, use appropriate nonverbal communication and interpret nonverbal cues used by others in negotiating a fair and reasonable price. 23 Given a solicitation, proposal, technical and audit reports, evaluation criteria, and the negotiation plan for discussions, apply results of the discussion so that the Source Selection Authority (SSA) can determine the best value for the Government. 24 Given a proposal, technical and audit reports, and the negotiation plan for a noncompetitive situation, apply tactics to accomplish the Government’s negotiation of a fair and reasonable price. COMPETENCIES EMPLOYEE SELF-ASSESSMENT CON 202 – INTERMEDIATE CONTRACTING CON 202 Competency Yes No Work Description/Justification 1 Given applicable resources and information on upcoming requirements, analyze that information so that sound business judgments can be made. 2 Given applicable resources, purchase request for a complex requirement and market research data, determine its adequacy and impact on an acquisition so that sound business judgments can be made. 3 Given applicable resources and requirements documents analyze the documents so that sound business judgment can be made. 4 Given appropriate resources and various sample requirements for specialized services, analyze those requests to determine if advisory and assistance services are appropriate and if there are potential conflicts of interest so that sound business judgment can be made. 5 Given appropriate resources, a purchase request and information on the availability of Government property, determine whether to furnish that property so that sound business judgment can be made. CON 202 Competency Yes No Work Description/Justification 6 Given appropriate resources and a variety of acquisitions that need to be made, determine the appropriate type of contract agreement, as well as associated pricing arrangements, so that sound business judgment can be made. 7 Given appropriate resources and a purchase request and market research data, complete the appropriate provisions and clauses for inclusion in the solicitation so that sound business judgment can be made. 8 Given appropriate resources distinguish the types of situations, that require bonds and the acceptance/rejection requirements so that sound business judgments can be made. 9 Given appropriate resources and information on acquisition histories, market data, purchase requests, requirements documents, the statement of work and/or recommended non-cost factors for award, determine how to apply evaluation factors so that sound business judgments can be made. 10 Given applicable resources and acquisition forecasts, histories, and market research, develop an acquisition plan so that sound business judgment can be made. CON 202 Competency Yes No Work Description/Justification 22 Given various contract situations involving monetary limitations or adjustments, distinguish the available alternatives and the procedures for each so that sound business judgments can be made. 23 Given multiple contract administration problems involving contract performance, resolve those performance problems so that the remedy reflects sound business judgment. 24 Given a contract scenario, determine appropriate management of subcontracting issues so that sound business judgments can be made. 25 Given a contract, apply procedures relative to Government property so that sound business judgments are made. 26 Given a potential contract termination situation, resolve that situation so that sound business judgments can be made. 27 Given a contract scenario with an issue of controversy, resolve the issue so that sound business judgments can be made. 28 Given a contract situation determine necessary actions for contract closeout so that sound business judgments can be made. COMPETENCIES EMPLOYEE SELF-ASSESSMENT CON 204 – INTERMEDIATE CONTRACT PRICING CON 204 Competency Yes No Work Description/Justification 1 Selecting the Type of Contract to Solicit. • Identify the type of contract that will best mitigate expected risks. 2 Develop and defend a Price Negotiation Memorandum and a Price Competition Memorandum. 3 Use computer programs for statistical analysis, regression, and learning curves. 4 Use market research to determine commerciality. 5 Price Objectives. • Determine the reasonableness of proposed prices and develop price- related pre-negotiation objectives. 6 Use price indexing for adjusting price/cost for further analysis. 7 Audits. • Determine whether to audit the submitted cost and pricing data. • Obtain and review audit reports. 8 Cost Analysis. • Develop pre-negotiated positions on proposed elements of cost and fee. CON 204 Competency Yes No Work Description/Justification 9 Evaluate other terms and conditions (e.g., lease versus purchase or financing). 10 Responsibility. • Determine whether the offeror meets standards of responsibility. 11 Subcontracting Requirements. • Where required, obtain a subcontracting plan from the offeror and negotiate improvements to it. 12 Delays. • Determine whether delay is excusable and negotiate consideration. 13 Stop Work. • Determine whether to stop work; prepare and issue the stop work order. • Unless the contract is terminated, initiate resumption of work and modify the contract as necessary. 14 Termination for Default. • Determine the need and adequacy of the case for default. • Prepare and issue the termination notice. COMPETENCIES EMPLOYEE SELF-ASSESSMENT CON 210 – GOVERNMENT CONTRACT LAW CON 210 Competency Yes No Work Description/Justification 1 Discriminate between statutory, regulatory, and ethical restrictions applicable to Government contracts. 2 Compare historical acquisition processes and demonstrate changes in how the Government acquires goods and services. 3 Determine the authority of the contracting officer, how that authority can be delegated, and the impact of that delegation. 4 Analyze and determine the manner in which the various pieces of Federal legislation and judicial and administrative decisions impact the formation of Government contracts. 5 Compare and contrast the different procedures and remedies available to an adversely affected bidder or offeror in the forums available in which to protest a Government acquisition. 6 Given different types and forms of property, summarize the Government’s contractual rights in such property and the remedies available to both the Government and the contractor resulting from the improper use of such property. 7 Given various contracting situations, identify those in which the Government has properly obligated Federal moneys. CON 210 Competency Yes No Work Description/Justification 8 Identify the social and economic concerns which have resulted in use of Government contracting as a means of furthering national goals of improving the environment and the quality of life. 9 Given factual situations involving Government contracts, identify whether actionable fraud is present and recommend any possible options for remedying such conduct. 10 Given different types of contracts, identify and select the Government’s right with respect to delivery, and/or any expressed or implied warranties, and make a determination about when acceptance takes place. 11 Given various situations in which a contractor has performed additional work not required by the original contract, (1) differentiate those situations in which the contractor is entitled to an equitable adjustment from those in which the contractor is not, and (2) if so entitled, determine the elements of the equitable adjustment. 12 Provided the facts underlying pending disputes, propose the probably course of the litigation, to include the nature of Government employees’ participation in such litigation. 13 Determine the availability of and the circumstances necessary to terminate a Government contract, given different factual situations. COMPETENCIES EMPLOYEE SELF-ASSESSMENT CON 301 – EXECUTIVE CONTRACTING CON 301 Competency Yes No Work Description/Justification 1 Policy Perspective. 1.1 Identify the most current actual and proposed changes to acquisition/contracting policy regulations. 1.2 Present and evaluate approaches for effectively implementing new policies. 2 How the Policy System Works. 2.1 Identify the structure and processes of the Defense Acquisition Regulation (DAR) Council and the Civilian Agency Acquisition Council (CAAC). 2.2 Assess Congressional processes and legislative objectives in policy development. 2.3 Identify the responsibilities of key Federal policy organizations (e.g., Office of Federal Procurement Policy (OFPP), General Accounting Office (GAO), Small Business Administration (SBA)). 2.4 Describe the relationships of organizations with the DoD contracting system (DCMC, DODIG, DCAA, DFAS, etc.) 2.5 Analyze the impacts of internal and external forces on DoD acquisition and contracting policy. 3 Organizational Issues. 3.1 Identify the skills required for effective operations in a team- based acquisition environment. COMPETENCIES EMPLOYEE SELF-ASSESSMENT CON 333 – MANAGEMENT FOR CONTRACTING SUPERVISORS CON 333 Competency Yes No Work Description/Justification 1 Management of External Interactions. 1.1 Establish and maintain communications between contracting offices and requiring activities. 1.2 Balance the competing interests of requiring activities, the industry, higher headquarters, and oversight activities. 1.3 Improve understanding of the entire acquisition process, (e.g., budgeting and lead times) for various acquisition activities. 1.4 Encourage early interaction with contractors without giving an advantage to any particular contractor. 2 Plan, Execute, and Oversee Workload. 2.1 Develop procurement planning skills to result in a high quality contract. 2.2 Manage workload distribution effectively within the contracting office. 2.3 Establish and justify effective procurement organizational structures. 3 Lead as a Contracting Professional. CON 333 Competency Yes No Work Description/Justification 3.1 Ensure the exchange of information among internal (e.g., contract specialists) and external (e.g., PCOs, ACOs, cost/price analysts, CORs, auditors, program managers, engineers, logisticians, and DFAS) team members. 3.2 Maximize the use of the expertise of team members. COMPETENCIES EMPLOYEE SELF-ASSESSMENT IND 101 – CONTRACT PROPERTY ADMINISTRATION FUNDAMENTALS IND 101 Competency Yes No Work Description/Justification 1 Describe the official Government Policy on providing property to contractors. 2 State the exceptions to the Government’s Official Policy on providing property to contractors. 3 Describe the origins of Government Property. 4 Name the five classes of Government Property. 5 Define each of the five classes of Government Property. 6 Compare and contrast the Fixed-Price and Cost- Reimbursement Government Property Clauses. 7 Compare and contrast the Government Property Facilities Clauses. 8 Explain the contractor’s responsibility for material including receipt, records, segregation, commingling, and the prompt reporting of excess. 9 Identify the ten Standards of a Material Management Accounting System. 10 Describe the contractor’s requirements for performing a physical inventory. 11 Explain the policy on providing Special Tooling to contractors. 12 Describe the provisions for the Government taking title to Special Tooling. COMPETENCIES EMPLOYEE SELF-ASSESSMENT IND 102 – CONTRACT PROPERTY DISPOSITION IND 102 Competency Yes No Work Description/Justification 1 Identify the responsibilities and authorities of the Plant Clearance Officer. 2 List the disposal priorities set forth in the FAR, in order. 3 Describe the contractor’s option of Purchase/Retention of Contractor Acquired Property at cost. 4 Describe the use of the Plant Clearance Automated Reutilization Screening (PCARSS) System. 5 Describe the contractual requirement for the submission of Inventory Schedules by Defense Contractors. 6 Critique the preparation of an inventory for accuracy and completeness. 7 Describe the requirement for an Inventory Verification. 8 Apply the condition codes set forth in FAR and DFARS and used to indicate the condition of the property. 9 Define the four types of Screening required of contractor inventory. 10 Differentiate between the Screening timeframes and Deviations. 11 Describe the screening process. 12 Describe the Requisition Process for Reutilization of Government Property. IND 102 Competency Yes No Work Description/Justification 13 Describe the Donation Process and eligible donees for the Reutilization of Government Property. 14 Identify the sales process for use in disposing of Surplus Government Property. 15 Describe the scrap procedures, its uses and the sales proceeds process. 16 Identify when the Government may Abandon Government Property. 17 List the environmental laws that impact the disposal process for hazardous materials and hazardous wastes. 18 Describe the disposal requirements for items requiring demilitarization. 19 Describe the disposal process and forms necessary to properly perform vehicle transfers, donation of computers to schools, precious metals recovery program, and classified items. COMPETENCIES EMPLOYEE SELF-ASSESSMENT IND 103 – CONTRACT PROPERTY SYSTEMS ANALYSIS IND 103 Competency Yes No Work Description/Justification 1 Describe the requirements for the performance of a Property Control Systems Analysis (PCSA). 2 Describe the two types of PCSAs. 3 Distinguish between a Standard and Limited PCSA by listing the criteria. 4 Describe the frequency for performance and scheduling of PCSAs. 5 Describe the requirement for an entrance conference with the contractor. 6 List the fifteen functions/process areas within the PCSA. 7 Describe the use of inferential statistics in the performance of a PCSA. 8 List the types of sampling available to the Government Property Administrator in performing a PCSA. 9 Determine and select the appropriate populations for each function/process for analysis in the performance of a PCSA. 10 List the evaluative criteria for each function/functional segment including Functions I through XV (Acquisition through Contract Closeout). IND 201 Competency Yes No Work Description/Justification 9 Given a scenario, determine the appropriate disposition requirements and/or priorities for abandonment of Government Property. 10 Given a plant tour of a contractor’s plant, analyze and discuss the methods used to control, protect, preserve, and maintain the property/assets and compare it to the Government’s requirement for controlling this type of property/assets. COMPETENCIES EMPLOYEE SELF-ASSESSMENT IND 202 – CONTRACT PROPERTY MANAGEMENT SEMINAR IND 202 Competency Yes No Work Description/Justification 1 Given a Contracting scenario, determine the proper Title vesting of Property either in the Government or Contractor and determine the level of Property Control that needs to be established over these various types of property. 2 Given a Contracting scenario determine the contractual requirements applicable to the acquisition of the various forms of property, i.e., material, special tooling, special test equipment, facilities and agency peculiar property, including any notification requirements on the part of the contractor. 3 Given a Contracting scenario, analyze a case of loss, damage and destruction of property as to the Liability aspects including determining who is liable, when, and for how much (Quantum) in accordance with contractual requirements and case law. 4 Given a Property scenario, determine the proper type of Property Control Systems Analysis to be applied and for the function or functions designated, select and define the proper population, sample size, criteria for evaluation, and acceptance/rejection rates for this evaluation. IND 202 Competency Yes No Work Description/Justification 5 Given a Property scenario, determine the proper method of Disposition of Government Property as influenced by its classification, security sensitivity, chemical nature, etc. 6 Analyze and discuss the current contract property initiatives presented by a Defense Contract Management Agency representative. 7 Analyze and discuss the current contract property initiatives presented by an Office of Secretary of Defense representative. 8 Analyze and discuss the current commercial property initiatives presented by an industry representative. 9 Analyze and discuss the current contract property initiatives presented by a NASA representative for NASA contracts and grants administered by DoD.