Singer Valve Employee Handbook: Policies and Procedures for Employees, Exams of Business

Download Singer Valve Employee Handbook: Policies and Procedures for Employees and more Exams Business in PDF only on Docsity! Ss SINGER WALVE Result-Based Solutions. Globally. . EMPLOYEE HANDBOOK CANADA July 2015  TABLE OF CONTENTS HANDBOOK INTRODUCTION  About Us  Vision & Mission  Purpose of the Employee Handbook HIRING  Commitment to Equal Opportunity  Recruitment  Internal Application Procedures HOURS OF WORK  Overtime PROBATION PERIOD EMPLOYEE EDUCATION & TRAINING PERFORMANCE REVIEWS TERMINATION OF EMPLOYMENT PAY POLICIES  Payday  Payroll Deductions  Benefit Plans EXPENSE REIMBURSEMENT  Professional Association Reimbursement  Travel Expense Reimbursement  Mileage Reimbursement  Gifts and Benefits LEAVES OF ABSENCE  Vacation  Paid Leave  Sick Leave  Other Leave EMPLOYEE PERSONNEL FILES  Confidentiality of Personnel Files  Notify Us If Your Information Changes Singer Valve – Employee Handbook – July 2015 Page 2 Revision Date: At Singer Valve, as in the rest of the world, circumstances are constantly changing. As a result, we may have to revise, rescind, or supplement this handbook and policies from time to time. Nothing in this handbook is a contract or a promise. We are always looking for ways to improve communications with our employees. If you have suggestions for ways to improve this handbook in particular or employee relations in general, please feel free to bring them to your Manager. Be Sure to Check Out Our Bulletin Boards You can find important information about Singer Valve and your employment posted on the bulletin board located in the main office and on the shop floor. Jobs are posted on the bulletin boards and on our website. We expect all employees to read the information on the bulletin boards periodically. Hiring Commitment to Equal Opportunity Singer Valve believes that all people are entitled to equal employment opportunity. We do not discriminate against employees or applicants on any basis that is prohibited by applicable law, including race, ancestry, place of origin, colour, religion, political belief, age, sex, sexual orientation, marital status, family status, disability and criminal conviction unrelated to employment. Recruitment We know that we are only as good as our employees, so we search for talented and motivated individuals to fill positions in our Company. Our recruitment methods include in-house recruitment & promotion, advertising, employee referral and online recruiting. We encourage our employees to share with us their ideas about what more we can do to find and recruit talented and motivated individuals. We conduct all recruiting in a fair and nondiscriminatory manner. Singer Valve – Employee Handbook – July 2015 Page 5 Revision Date: In addition to looking outside Singer Valve for new hires, we also look within. After all, we already know the value and quality of our current employees. We post all internal job openings on the employee bulletin board. If you see a posting for a job that interests you, we encourage you to apply for it by following our Internal Application Procedures (see below). We also encourage employees to recruit and refer external applicants for open positions. Internal Application Procedures Sometimes, the best person for a job is already part of our team. As a result, we encourage current employees to apply for vacant positions that interest them. To apply for a position, send an email directly to the hiring Manager. You should update your resume and attach a copy of it to your email. Please advise your Manager before applying for an internal posting. Hours of Work  Full time employees are hired for a 40 hour work week. Hours of work may be changed based on business requirements.  Hourly Employees – shifts times are established by their Manager  Salaried Employees – start times are established by their Manager  Based on function, other defined schedules will be assigned  Part time employee hours of work are set by their Manager  The 8 hour work day includes two paid 15 minute rest breaks - one in the morning and one in the afternoon.  The lunch break is unpaid Overtime  All overtime requires pre-approval by your Manager  Overtime will be compensated based the BC Employment Standards Act Singer Valve – Employee Handbook – July 2015 Page 6 Revision Date: Probation Period  All employees will have a 3 month probation period (480 hours of work). During the probation period, Singer Valve or the employee may end the employment relationship without any penalty.  If there are performance issues, the probation period may be extended up to an additional 480 hours without any penalty. Employee Education & Training Each department Manager has a provision for training in their annual budget. Your continued development and training will be coordinated with your Manager for review and approval. Performance Reviews Annual reviews are completed in January Termination of Employment Singer Valve may terminate an employee without cause with sufficient notice or payment in lieu of notice, in compliance with the BC Employment Standards Act. Termination for “just cause” does not require any notice or severance payment. “Just cause” is a result of serious wrong doing – here are some examples:  use of drugs or alcohol that interfere with your job performance  intentionally disobey your Supervisor / Manager  theft or fraud  are disloyal to your employer or put yourself in a conflict of interest  ignore a clear workplace policy, procedure, or rule  are dishonest about something important Singer Valve – Employee Handbook – July 2015 Page 7 Revision Date: Employees are not entitled to separate reimbursement for gas, maintenance, insurance, or other vehicle-related expenses - the reimbursement rate is intended to encompass all of these expenses. To claim mileage reimbursement, you must follow these procedures:  Obtain approval authorization from your Manager  Keep a written record of your business-related travel, including the total mileage of each business trip, the date of travel, the location to which you traveled, and the purpose of your trip  If you anticipate having to travel an unusually long distance, get your Manager's approval before making the trip.  Add your mileage to your expense summary Singer Valve does not reimburse employees for their commute to and from the workplace. Gifts and Benefits  Soliciting or accepting gifts, gratuities, favors or benefits from potential suppliers and other persons interested in Singer Valve, may compromise or appear to compromise our ability to conduct our business with the highest standards of integrity.  From time to time, we may receive gifts that have monetary value. Gifts will be distributed to all employees in a fair process.  Examples include: gift certificates, event tickets, services, or other items of substantial value (over $50.00)  Donations or gifts solicited for approved company events will be given to the event organizer for distribution at the event. Leaves of Absence Vacation: The company vacation policy is founded on the concept that all employees need time to relax away from their working environment. In order to maintain a healthy workplace, Singer Valve encourages and expects all employees to exercise his or her earned annual vacation days each year. There may be, however, operational requirements that will inhibit some employees from being Singer Valve – Employee Handbook – July 2015 Page 10 Revision Date: granted vacation requests during specific periods of time. If it is not possible to use all of your annual accrued vacation you will be required to obtain pre- approval from your Manager to be allowed to carry forward five (5) days of accrued vacation into the following calendar year. The Employment Standards Act of British Columbia requires an employer to give at least 2 weeks of paid vacation after 12 consecutive months of employment. I. Accrual of the employee’s vacation, on a monthly basis, is based on the following: a. 2 weeks of annual vacation = 0.85 days per month b. 3 weeks of annual vacation = 1.25 days per month c. 4 weeks of annual vacation = 1.87 days per month d. 5 weeks of annual vacation = 2.08 days per month II. During the employee’s 3 month probationary period, no vacation will be granted. III. Accrual of vacation begins at the date of hire. Upon the employee satisfying the 3 month probationary period, the employee is then at liberty to request vacation that has been accrued. IV. All vacation requests must be made to the Manager of the employee’s department by completing the Time Off Request Form; obtaining authorization from the Manager and then forwarding the form to HR who will be responsible to record all requests. V. If at any time your employment is interrupted and are on unpaid leave by way of extended illness, pregnancy, parental or other forms of Leaves of Absence, you do not accrue paid vacation time. In the event your employment is terminated, voluntary or involuntary, any unpaid vacation pay or accrued vacation time will be calculated and included with your final pay. VI. In the event your employment is terminated, voluntary or involuntary, by either the employee or employer, any vacation taken and not yet accrued at the date of termination will be deducted from your final pay. Singer Valve – Employee Handbook – July 2015 Page 11 Revision Date: VII. Singer Valve will increase your vacation entitlement by one (1) week for each five (5) years of service to a maximum of 5 weeks’ annual vacation. Requesting Vacation It is your responsibility to schedule your annual vacation, with Manager’s approval, within each calendar year. Vacation time off is subject to operational requirements. To request vacation, complete the Time off Request Form and have it approved by your Manager. Keep a copy for your records and forward the original to the Controller. Annual Carry Over With pre-approval, employees may carry over 5 days of vacation to be taken the following calendar year. Paid Leave Holidays Recognized by Singer Valve - 12 Annually 1. New Year’s Day (Jan. 1) Nationwide 2. Family Day (2nd Mon in February) Provincial 3. Good Friday (Fri. before Easter) Nationwide 4. Easter Monday (Mon. after Easter) Discretionary 5. Victoria Day (Mon. before May 23) Provincial 6. Canada Day (July 1) Nationwide 7. BC Day (Mon. after 1st Sun. in Aug.) Provincial 8. Labour Day (1st Mon. in Sept.) Nationwide 9. Thanksgiving Day (2nd Mon. in Oct.) Provincial 10. Remembrance Day (Nov. 11) Provincial 11. Christmas Day (Dec. 25) Nationwide 12. Boxing Day (Dec. 26) Discretionary Sick Leave Sick leave is an insurance program that provides for paid leave in the event of an illness or non-work related injury. Time off for medical appointments must be pre- approved by your Manager. Singer Valve – Employee Handbook – July 2015 Page 12 Revision Date: and direction. Responsibility for safety rests with all levels of management and each employee. Singer Valve takes employee safety very seriously. In order to provide a safe workplace for everyone:  Employees must follow their Manager’s safety instructions and comply with all applicable WorkSafeBC health & safety regulations  Employees may be required to wear protective equipment, such as hardhats, steel toe boots, gloves, protective eye wear, hearing protection, harnesses, breathing air filters or masks and safety glasses  Safety footwear will be reimbursed in accordance with the safety policy  All equipment and machinery must be used properly. This means all guards, restraints, and other safety devices must be used at all times. Do not use equipment for other than its intended purpose.  All employees must immediately report any workplace condition that they believe to be unsafe to their Manager. Singer Valve will look into the matter.  All employees must immediately report any workplace accident or injury to their Manager. Health & Safety Committee The Health and Safety Committee has two management representatives and three employee representatives. It is the responsibility of Committee members to promote safe work practices and conditions and to assist in creating a cooperative safe place of work by recommending actions which will improve the effectiveness of the Health and Safety Program. Health and Safety Committee Members:  Chair - Operations Manager  Assembly Representative  Assembler Supervisor  Heat Fuse Department Representative  Machine Shop Representative Workplace Security It is every employee's responsibility to help keep our workplace secure. Every employee must comply with these security precautions. Singer Valve – Employee Handbook – July 2015 Page 15 Revision Date:  When you leave work for the day, please ensure the door is securely closed behind you.  At the end of the workday, computer systems should be logged out and closed down.  Access to the workplace is limited to those employees who need to work late. What to Do In an Emergency In case of an emergency, such as a fire, earthquake, or accident, your first priority should be your own safety. In the event of emergency causing serious injuries IMMEDIATELY CALL 9-1-1 to alert police and rescue workers of the situation. If you hear a fire alarm or in case of an emergency that requires evacuation, please proceed quickly and calmly to the fire exits. Singer Valve will hold periodic fire drills to familiarize everyone with the routes they should take. Remember that every second may count - don't return to the workplace to retrieve personal belongings or work-related items. Once you have exited the building, head towards the designated assembly area. Smoking is Prohibited Smoking is not allowed in the building nor outside within 30 feet of any entrance. Violence is Prohibited We do not tolerate violence in the workplace. Violence includes physical altercations, coercion, pushing or shoving, horseplay, bullying, intimidation, stalking, and threats of violence. Any comments about violence will be taken seriously and may result in your termination. What to Do in Case of Violence If you observe an incident or threat of violence that is immediate and serious, IMMEDIATELY CALL 9-1-1 to alert police and rescue workers of the situation. Singer Valve – Employee Handbook – July 2015 Page 16 Revision Date: If the incident or threat does not appear to require immediate police intervention, please contact your Manager and report it as soon as possible. Computers, email and the internet Usage It is important to remember that Singer Valve email and electronic data systems are the property of Singer Valve and should be used only for legitimate Singer Valve business purposes. Inappropriate messages that may be illegal or harmful to other employees, clients, partners, vendors, job applicants, Singer Valve’s reputation, public image, confidentiality or business activities are prohibited. Confidentiality Employees should not expect or anticipate that any message sent through a Singer Valve email system is a private communication. Respect in the Work Place Discrimination and Harassment Singer Valve is committed to providing a safe and productive work environment, free of threats to the health, safety, and well-being of our employees. These threats include, but are not limited to, harassment, discrimination, violations of health and safety rules, and violence. Complaint Procedures Singer Valve – Employee Handbook – July 2015 Page 17 Revision Date: