empowerment technologies g11, Summaries of English

Download empowerment technologies g11 and more Summaries English in PDF only on Docsity! APPLIED PRODUCTIVITY TOOLS • Mail merge • Custom Animations and Timing • Hyperlinking and presentations • Integrating images and external material in word processor • Embedded files and data • Advance and complex formulas • The linking of the data source to the document is done through merged fields. • The reason why mail merging is considered productive is because of the ability to send a letter, label and/or envelope to multiple persons at once 2 Components of Mail Merge 1. Form Document documents that body of the message we want to convey or sent 2. Data File - This is where the - It is generally the individual information or data that needs to contains the main be plugged in (merged) to the form document is placed and maintained. When performing a Mail Merge, you will need a Word document (you can start with an existing one or create a new one) and a recipient list, which is typically an Excel workbook. The Mail Merge pane appears and will guide you through the six main steps to complete a merge. The following example demonstrates how to create a form letter and merge the letter with a recipient list. Step 1: • Choose the type of document you want to create. In our example, we'll select Letters. Then click Next: Starting document to move to Step 2. Step 2: Select Use the current document, then click Next: Select recipients to move to Step 3. 7 fh i } Libraries + Documents + AdWorks vo G | Search AdWorks p Organize ¥ New flder ey 6 © Name Locate (py Libres Se Title «LastName FirstName = C1 Ades List “| Documents 5 2/Ms, Albertson Kathy ) Music let 3 |Mr. Brennan Michael YO U r ie Pictures 4 |Mr Davis William B Videos 5 IMs. Forest Eliza 6 Mr. Jones Dan 7 Ms, Post Melissa (Computer Ose) yg 5 | Up file and click New Source... Filename: Address List v__ |All Data Sources Tools ¥ Open Cancel 3. If the address list is in an Excel workbook, select the worksheet that contains the list and click OK 4. In the Mail Merge Recipients dialog box, you can check or uncheck each box to control which recipients are included in the merge. By default, all recipients should be selected. When you're done, click OK. Step 4: • Now you're ready to write your letter. When it's printed, each copy of the letter will basically be the same; only the recipient data (such as the name and address) will be different. You'll need to add placeholders for the recipient data so Mail Merge knows exactly where to add the data. To insert recipient data: 1. Place the insertion point in the document where you wantthe information to appear. x 1 2 3 4. [4 Mail Merge ~* Write your letter If you have not already done so, write your letter now. To add recipient information to your letter, click a location in the document, and then dick one of the items below. E Address block... EI Greeting line... Ej Electronic postage... | I FSA More items... When you have finished As you may know, 2013 marks our 12th year of doing business. Over Then ean previewand. grown from a tiny startup into a robust company with over 200 emple etal each recipient's er. Our growth would not have been possible without loyal customers lik extend to you a 20% discount on your next order. It’s our way of sayi Step 4 of 6 business. We'll keep working hard to provide the best possible custon > Next: Preview your letters products, just as we've always done. Thanks again for choosing AdWe ) g previgus: Select Seats b 4. A placeholder will appear in your document (for example, «AddressBlock»). 5. Repeat these steps each time you need to enter information from your data record. In our example, we'll add a Greeting line. 6. When you're done, click Next: Preview your letters to move to Step 5. Step 5: 1. Preview the letters to make sure the information from the recipient list appears correctly in the letter. You can use the left and right scroll arrows to view each document. | Mail Merge ~* Preview your letters One of the merged letters is previewed here. To preview another letter, click one of the following: Ms. Kathy Albertson A lie Recipient: 1 |, 1024 Lakeview Cir Cr eel Ts, ind arecipient... Peachtree City, GA ’ c Make changes You can also change your recipient list: The preview allows you to E> Edit recipient list... see how recipient data Exclude this recipient will 2c lal each letter When you have finished previewing your letters, click Next. Then you can print the As you may know, 2013 marks our 12th year of doing business. Over merged letters or edit individual letters to add personal comments, Step 5 of 6 Dear Ms. Albertson, grown from a tiny startup into a robust company with over 200 emplc Our growth would not have been possible without loyal customers lik extend to you a 20% discount on your next order. It’s our way of sayi ' - vee ue Le ' Ia > Next: Complete the merge =a ieee 2. Click Next: Complete the merge to move to Step 6. 3. The Print dialog box will appear. Adjust the print settings if needed, then click OK. The letters will be printed.