Microsoft Word 2010 User Guide, Cheat Sheet of English Literature

Download Microsoft Word 2010 User Guide and more Cheat Sheet English Literature in PDF only on Docsity! i CHAPTER- 3 Basic tasks with word processing software ....................................... 1 Lesson- 1 Formatting document content .............................................................12 Edit paragraphs ..................................................................................13 Working with styles ..............................................................................17 Lesson -2 Working with tables ................................................................................19 Lesson- 3 Working with objects ..............................................................................23 Insert picture .......................................................................................23 Insert a chart .......................................................................................25 Insert clipart .........................................................................................27 Insert smart art .....................................................................................28 Insert shapes ............................................................................................... 28 Working with objects within and between open documents ....................29 Lesson- 4 Mail Merge ................................................................................................30 Lesson-5 Print settings ............................................................................................32 Working with margins ...............................................................................32 How and when to use page break ..............................................................33 Working with headers and footers ...............................................................34 Automatic page numbering in a document ....................................................36 Autocorrect command ...................................................................................36 Lesson- 6 Printing the document ............................................................................39 MS-Word Vocabulary............................................................................................... 42 Activity-1 .................................................................................................................. 46 Activity-2 .................................................................................................................. 47 Activity-3 .................................................................................................................. 48 References ............................................................................................................... 50 Terms of Use ............................................................................................................ 51 CONTENT: 2/43 CHACHA CHAPTER- 3 You can use one of the bulleted options to complete the following tasks within Microsoft Word: Run an application:  on the Start menu click All Programs and from the Microsoft Office folder select Microsoft Word 2010  use the Search command – enter "word" in the search field and select Microsoft Word 2010 from the offered search results  double-click the Microsoft Word 2010 application shortcut usually found on the computer’s desktop Close an application:  click the Close button placed on the window’s title bar  open the File menu: choose the Exit command  use the keyboard shortcut: Alt + F4 Open an existing document:  on the File menu: choose the Open command  use the keyboard shortcut Ctrl + O Close a document: • on the File menu: choose the Close command • use the keyboard shortcut: Ctrl + W Create a new document: On the File menu, select the New command. If you want to create a blank document, select the Blank Document template and press the Create button. You can also create a new document by using the following keyboard shortcut: Ctrl + N. Create a new document based on a template If you want to write a fax, select the New command on the File menu and then choose any of the offered templates from the Sample Templates folder. Another way of using templates is by searching the Microsoft Office Online and downloading the desired template to your computer. BASIC TASKS WITH WORD PROCESSING SOFTWARE : 3/43 Fig.2.File menu Fig.3.Word Options dialog box To change the primary folder for saving and opening documents, select the Save tab. In the Default file location field, enter the location of the folder of your choice. The folder you choose will be offered, by default, during the next file saving (Save As) operation. Help command The Help command is located on the File menu. By selecting the Microsoft Office Help tab, a window with a list of available help topics opens. In the Search text box, enter a term to explore. The easiest way to open the Help command is by using the F1 key. Fig.4. Word Help command 4/43 Magnification/Zoom tool The Zoom dialog box can be opened via the View tab and selecting the Zoom icon. To increase the zoom, choose among the proposed values or enter your own value, which must be a number from 10 to 500. Different ways of zooming are: - the Zoom button in the right corner of the Status bar - the Zoom Slider Immediate zoom - the Ctrl key and the mouse wheel. for an Fig.5. Zoom dialog box Customize the Ribbon The Ribbon is customized via the File menu. Click on Options and select the Customize Ribbon tab. If you want to hide one of the default menus, simply uncheck the checkmark next to it. It is also possible to create your own menu that can be adjusted to fully meet your needs. On The left side of the dialog box, select the desired tool and click the Add button to add it to the menu. If you want to remove the tool from the menu, select it and click the Remove button. Fig.6. Customizing the Ribbon 5/43 Customizing Quick Access toolbar The Quick Access Toolbar is used to quickly access frequently used tools. On the File menu click the Options button to open the Word Options dialog box. On the left side, choose the Quick Access Toolbar tab, and then, on the right side, add the desired tools and remove the unnecessary ones. Fig.7. Customizing the Quick Access Toolbar Select a page view type On the View tab, choose between several modes of document views. The offered views are: Print Layout, Full Screen Reading, Web Layout, Outline and Draft. Fig.8. Document Views Print Layout view displays what the document will look like when printed with the text and inserted objects (pictures, tables, etc.). This is the view that is mostly used. Full Screen Reading view is used when reading long documents (or books). Two pages of a document in a clearly visible and legible font are displayed on the screen. Web Layout view shows how your document will look as a Web page. Outline view shows the structure of a document. It is used to re-organize the text by using the drag-and-drop method on titles (i.e. press and hold down the left mouse button over the title you want to move, pull the cursor to the place you want and release the left mouse button). You can extend it to make all the titles and their accompanying text visible or retract it to see only the main headlines. In this view type, headers, footers, boundaries, images and other objects are not visible. Draft view displays a document as a draft. In this view type, headers, footers, boundaries, images and other objects are not visible. 8/43 Select a sentence by:  pressing and holding down the Ctrl key and clicking anywhere within the sentence Select a section by:  moving the cursor to the left of the text (on the margin) until it changes to a white arrow pointing right and double-clicking the left mouse button  positioning the cursor to the beginning of the paragraph and pressing Ctrl + Shift + Down keys Select the entire document by:  moving the cursor to the left of the text until it changes to a white arrow pointing right and pressing the left mouse button three times  using the keyboard shortcut: Ctrl + A Mode - a way of entering text into a document Word works by default in the Insert mode, i.e., the text is added to the document next to the text already entered. Another way of entering the text is the Overtype mode when new text entries are written over the existing ones. Switch from the Insert to the Overtype mode and vice versa is done by pressing the Insert / Overtype command on the Status bar. If the command is not displayed on the Status bar, you can include it via positioning the cursor on the Status bar, pressing the right mouse button and selecting the Overtype mode on the Customize Status Bar pane. Another way to switch from Insert to Overtype mode is to press the Insert key. Searching and replacing document content Find and Replace commands are used when you want to find and replace some data details. The commands are found on the Home tab in the Editing group. Find The Find icon is found in the Editing group on the Home tab. By clicking the icon, a navigation window (Navigation) opens including a text box where you enter a word or a phrase that you wish to find. The results are immediately listed below. The Find command can also be activated via the key combination Ctrl + F. Fig.11. Navigation pane 9/43 Advanced Find If you want to search the document more precisely by defining and setting some search parameters, use advanced search. Just click the arrow next to the Find icon and from the dropdown menu, select the Advanced Find command. A dialog box will open in which you enter data that you want to find. Click on the Find Next button to go to the next found result. Fig.12. Find and Replace dialog box – Find command By selecting the More button, an expanded view with more search options is opened. For example, if you wish to find a word or a phrase while paying attention to uppercase and lowercase letters, check the Match Case command. If, for instance, you are looking for a text written in Arial font, click on the Format button. From the dropdown menu, choose the Font button. The Find Font dialog box opens in which you can select Arial font. Fig.13. Find and Replace dialog box - expanded view Replace command The Replace icon is found in the Editing group on the Home tab. In the Find what textbox, enter an expression that you want to replace and in the Replace With textbox enter the term you wish to replace it with. Click on the Find Next button, and then click the Replace button if you want to replace only that entry. To replace all found matched expressions, click on the Replace All button. 10/43 Using Copy, Cut and Paste commands Fig.14. Find and Replace dialog box – Replace command To move or copy some text or an object in a document to another location (in the same or another document), it is necessary to first select it. After you have selected the content, press the right mouse button and from the quick menu choose the Cut command (if you want to cut) or Copy command (if you want to copy). Then position the cursor to the location in the document where you want to move or copy the selected content. By clicking the right mouse button, a quick menu opens again where you should select the Paste command. The Cut, Copy and Paste commands can be launched via the following key combinations:  Ctrl + X - Cut  Ctrl + C - Copy  Ctrl + V - Paste Drag and drop copy method 1. select the text or the object you wish to copy 2. press and hold the left mouse key over the marked content and then press the Ctrl button Moving the content is done in the same way as the drag and drop copy method, but without the use of the Ctrl button. Delete text The Delete key deletes the character to the right of the cursor, and the Backspace key character to the left of the cursor. Text can be deleted by selecting it and then pressing the Delete key or by using the Cut command. 13/43 Change the font color by selecting the icon from the Font group on the Home tab. Another way to change the font color is to r i g ht - c l i ck and select the Font command from the quick menu and in the Font dialog box from the dropdown menu choose the appropriate color for the selected text. Your color choice is confirmed by clicking the OK button. Fig.16. Font dialog box – change font color menu Change Upper/Lower case Case is changed by selecting the icon from the Font group on the Home tab. To display the selected text in capital letters, choose the UPPERCASE tool, whereas to display it in lowercase, choose the lowercase tool. Automatic hyphenation In order to automatically insert hyphens where they are needed, click on the Hyphenation icon and from the dropdown menu select the Automatic command. The Hyphenation command is located in the Page Setup group on the Page Layout tab. A paragraph is created by positioning the cursor to the desired position in the document and pressing the Enter key. If you activate the Show/Hide tool, the beginning of the paragraph mark (pilcrow) will be displayed. In order to merge paragraphs, just erase the paragraph mark .First deactivate the Show/Hide tool, position the cursor after the paragraph mark and press the Backspace key (or the Delete key when the insertion point is before the character). End of the line tag is inserted via the key combination Shift + Enter. EDIT PARAGRAPHS 14/43 To delete the end of a line tag activate the Show/Hide tool, position the cursor after the paragraph mark and press the Backspace key (or the Delete key when insertion point is before the character). To align the text use tools from the Paragraph group on the Home tab: Align Text Left – aligns text to the left Center – aligns text centrally Align Text Right – aligns text to the right Justify – aligns text on both sides By clicking the Decrease indent icon the indent of the paragraph is decreased, whereas by using the ‘Increase Indent icon it is increased. The whole paragraph formatting can also be done via the Paragraph dialog box. To open it, just click the button in the bottom of the Paragraph group on the Home tab. Fig.17.Paragraph dialog box 15/43 Set and remove the tabulator keys and their use (tabs) Tabs define the insertion point within different places in a document and are used to create simple tabular displays such as price lists. left tab - determines the starting position from which the text will go right center tab - defines the position at which the text will be centered right tab - determines the final position from which the text moves to the left decimal tab - determines the location at which the numbers line up around the decimal point Use the Tab key to move to the next tab stop. The default value of the stop is 1.25 cm. Fig.18. Tab key Set tabs using the horizontal ruler: first in the left corner click on a tab button and select its position on the ruler. Tabs are removed by positioning the cursor on the tab, pressing and holding down the left mouse button and dragging the cursor down. Fig.19 Vertical ruler Tabs can also be set via the Tabs dialog box. Procedure: Home tab Paragraph group click the button Indents and Spacing Tabs button opens the Tabs dialog box. Fig.20 Paragraph dialog box. For example, if you want to set the left tab to a 6 cm position: • in the Tab stop position field enter the desired value • choose Alignment > Left • click on Set If you want to remove a particular tab, select it and click the Clear button. To delete all tabs use the Clear All command. For spacing between paragraphs do not use the Enter key (an empty line). 18/43 Apply an existing style to one or more paragraphs From the Quick Style Gallery located in the Styles group on the Home tab, choose the style of your preference. In order to see what the text will look like (preview),, just click within the text and move the cursor over the offered styles options. When you choose the style to use, simply click on it and it is automatically applied to the selected text. Fig.25. Quick Style Gallery Creating a new style Create a new style by clicking the arrow in the lower right corner of the Styles group. The Styles Pane opens where you should click on the New Style button . Determine the name, type (character style, paragraph style etc.) of a new style, specify the main style and pick a formatting type (type, size and font color, effects, indentation etc.) Fig.26. Styles Pane Modifying styles In order to edit an existing style, position the cursor over the desired style, click the right mouse button and from the quick menu select the Modify command. In the Modify Styles dialog box change the style properties. Fig.27. Modify tool – quick menu Copy formatting with Format Painter tool To copy a text formatting, use the Format Painter tool located in the Clipboard Group on the Home tab. Select the text with the formatting you wish to use, choose the Format Painter tool and then select the text you want to format. 19/43 LESSON- 2 Insert Table Tables are inserted by choosing the Table icon on the Insert tab. From the opened Insert Table menu, choose the number of columns and rows by dragging the mouse across the grid and then clicking the left mouse button on the lowest right square. Fig.28. Insert Table menu To define table dimensions, select the Insert Table tool on the Insert Table menu. Enter the number of rows and columns and set options for automatic adjustment (AutoFit behavior). Fig.29. Insert Table dialog box In order to create a more complex table, first select the Table icon on the Insert Table menu. Then choose the Draw Table tool and enter table lines using the left mouse button (i.e. to draw a custom line first press and left-click, d r a g t h e m o u s e and then release. The inserted line begins where you previously clicked and ends where you released it). Insert and edit data in a table Content in a table is entered by placing the cursor within the cell and then typing text, numbers, inserting images, shapes, symbols etc. Positioning and moving the cursor within a table is done in the following ways:  by pressing the left mouse button within any cell  by using the TAB key on the keyboard  by using arrow keys on the keyboard WORKING WITH TABLES 20/43 Select table elements To select a row, position t h e mouse t o t h e left of the row that you want to select and left-click. Fig.30. Select row Selecting multiple consecutive (neighboring) rows is done by using the Shift key (first select a row, press and hold down the Shift key, select the last row in the series you want and then release the Shift key). Selecting multiple rows that are not consecutive (non- neighboring) is done by using the Ctrl key (first select a row, press and hold down the Ctrl key until you select the other rows and then release the Ctrl key). A table column is selected by positioning the cursor above the preferred column; once the cursor appears as a black arrow with the tip down, left-click. Fig.31. Select column Selecting consecutive columns is also done by using the Shift key and selecting non- consecutive columns is done by using the Ctrl key, just as selecting multiple rows. By pressing on the tag in the upper left corner of the table, the entire table is selected. Fig.32. Select table Working with rows and columns Tools for inserting rows and columns are located under the Table Tools section on the Layout tab in the Rows & Columns group. Fig.33. Rows & Columns group – insert tools Other ways of inserting rows and columns is done via the quick menu. Position the cursor to the place where you want to insert a row or a column, right-click and from the quick menu choose the Insert command. 23/43 LESSON-3 Insert objects The Illustrations group on the Insert tab contains tools to insert various objects: Pictures, ClipArt, Shapes, SmartArt graphics and Screenshots (screen image as taken with the Print Screen key). Fig.39. Illustrations group To insert a picture choose the Picture icon found in the Illustrations group on the Insert tab. The Insert Picture dialog box opens where you select the image you want to insert. Once you have chosen an image (navigate to the desired picture by using the Look in field within the Insert Picture dialogue box), double-click it or confirm selection by pressing the Insert button. To insert a picture from a web site, simply copy and paste it into your document: 1. right-click over an image on the website, 2. a quick menu opens where you select the Copy Image command, 3. position the cursor within the document 4. Use the Paste command to insert an image from the quick menu (or use keyboard keys Ctrl + V) This practical option offers you to insert pictures from all currently open windows, directly from the application. In the Illustrations group on the Insert tab, choose the Screenshot icon. Screenshots of all the available (open) windows are displayed. If you need a full-screen image, you will choose one of the displayed screenshots, whereas if you need only a certain part of a picture, you will use the Screen Clipping tool. By clicking on the Screen Clipping tool, a portion of the desired image is cut and automatically inserted into your document. Fig.40. Screenshot - available windows WORKING WITH OBJECTS INSERT PICTURE 24/43 Change picture size To resize an image, you first need to select it. The Picture Tools tab appears in the Ribbon group. On the Format tab in the Size group, you can change height (Height field) and width (Width field). By using the Crop tool you can remove (cut) unnecessary parts of a picture. Fig.41. Size group on the Picture Tools tab By choosing this button In the Size group, a Layout dialog box will open. If the Lock Aspect Ratio option is enabled, to preserve image proportionality; changing one dimension (height or width) will automatically change the other one. To change specific image dimensions, this option must be disabled (checked off). Picture position on a page To change the picture position on a page, first select it so the Picture Tools additional tab is visible. On the Format tab, choose the Position icon found in the Arrange group. The initial position of the inserted picture is “In Line with Text” and it can be changed to any other offered position (e.g. Top - Left), thus the text will automatically wrap itself around it. Fig.42. Picture position Picture Borders By choosing the Picture Border tool, the Picture Border menu opens which allows you to choose the border type, thickness and color. Fig.43. Picture Borders tool 25/43 Effects To apply effects on a picture, choose the Picture Effects tool. The effects offered are:  Preset  Shadow  Reflection  Glow  Soft Edges  Bevel  3-D Rotation Fig.44. Picture Effects menu Color By selecting the Color tool found in the Adjust group in the Picture Tools section, you can change the hue, saturation, transparency or the color of the picture. Fig.45. Color button Insert a chart by choosing the Charts icon in the Illustrations group on the Insert tab. T h e Insert Chart dialog box opens so you can select the chart type and layout that you want to insert. After confirming the selection, Microsoft Excel opens in a split window, with sample data displayed in a worksheet. Data entered into a worksheet table is automatically displayed in the Microsoft Word document chart. Fig.46. Insert Chart dialog box INSERT A CHART 28/43 The Shapes tool Illustrations group. When creating complex drawings which contain a number of shapes, it is recommended to insert media for drawings (New Drawing Canvas) that holds them all together. Once you have created a foundation (background), choose one of the offered shapes, left- click, an d drag the mouse until it reaches the desired size. After you insert the shape (e.g. rectangle), a new section of tools for drawing (Drawing Tools) is displayed on the Ribbon where different design templates are offered. Fig.52.Shapes offered to insert Add text to a shape: • double-click the left mouse button on the shape you want to add text to and choose the Add Text tool found in the Insert Shapes group under the Drawing Tools section  select a shape, right-click and from a quick menu choose the Add Text command. Add quick style to a shape The Shape Styles group under Drawing Tools section offers a quick styles shapes gallery. If you move the mouse (cursor) over the thumbnails, you will see how the style would look if it is applied to a shape (preview is available if Enable Live Preview is enabled). Clicking one of the thumbnails applies that style to the selected shape. Fig.53. Quick style Add text to a shape: INSERT SHAPES 30/43 Add text to a shape:  double-click the left mouse button on the shape you want to add text to and choose the Add Text tool found in the Insert Shapes group under the Drawing Tools section  select a shape, right-click and from a quick menu choose the Add Text command. Add quick style to a shape The Shape Styles group under Drawing Tools section offers a quick styles shapes gallery. If you move the mouse (cursor) over the thumbnails, you will see how the style would look if it is applied to a shape (preview is available if Enable Live Preview is enabled). Clicking one of the thumbnails applies that style to the selected shape. Fig.53. Quick style gallery Delete an object To delete an object, simply select it and then click the Delete button. Select an object All objects (pictures, drawings, shapes, charts, SmartArt, etc.) are selected by clicking on them with the mouse. The objects control points (squares on object outer borders) become visible. All objects (pictures, drawings, shapes, charts, SmartArt, etc.) are copied or moved in the same way as text: 1. select the object (i.e., left-click on an object) 2. right-click and from the quick menu choose the Copy command if you want to copy an object or the Cut command if you want to move it (keyboard shortcuts are Ctrl + C for the Copy command and Ctrl + X for the Cut command) 3. position the mouse where you want to paste the object, either in the same document or in an another one 4. select the Paste command from the quick menu (appears by pressing right WORKING WITH OBJECTS WITHIN AND BETWEEN OPEN DOCUMENTS 33/43 Select characteristic data for a mail merge On the Mailings tab in the Start Mail Merge group, choose the Select Recipients tool and from the dropdown menu choose:  Type New List - if you want to create a new list of recipients  Use Existing List - if you want to use an existing list (e.g. data from Microsoft Excel worksheet)  Select from Outlook Contacts - a list of contacts in Microsoft Outlook Fig.56. New Address List dialog box Insert fields to display characteristic data When you connect the main document to a list of recipients (data source), you insert the data fields that are unique to each document. Position the mouse where you want to insert the field and on the Mailings tab, in the Write & Insert Fields group, choose the Insert Merge Field button. In the Insert Merge Field dialog box that appears, select the appropriate box and press the Insert button. Final steps On the Mailings tab, in the Finish group, click the Finish & Merge button and select the Print Documents command. 34/43 CHAPTER-5 Change document orientation: Portrait, Landscape In the Page Setup group on the Page Layout tab, select the Orientation button. You are offered a choice of vertical (Portrait) or horizontal (Landscape) orientation. Fig.57. Document orientation Fig.58. Page Setup dialog box – Page tab You can increase or decrease the space on the outer edges of the document by selecting the “Margins” button. Click on the Margins tool in the Page Setup group on the Page Layout tab. If the offered margin settings (Normal, Wide ...) do not match y our needs, choose the Custom Margins option. Fig.59. Margins settings PRINT SETTINGS WORKING WITH MARGINS 35/43 By clicking on the Custom Margins option, the Page Setup dialog box opens. On the Margins tab enter values for all the margins: Top, Bottom, Left and Right. Fig.60. Page Setup dialog box – Margins tab In the Page Setup group on the Page Layout tab choose the Size button to adjust the print out paper size. Fig.61. Set paper size After you have filled a page with text, Microsoft Word automatically changes to a new page. If the page has not been filled and you want to position onto a new page, instead of clicking the Enter key continuously, insert a page break. To insert page break use the Page Break icon tab or via keyboard shortcut Ctrl + Enter. Located in the Pages group on the Insert To remove the page break, first select the Show/Hide tool on the Home tab, then select page break character and press the Delete key. HOW AND WHEN TO USE PAGE BREAK 38/43 Pages are numbered consecutively and inserted via the Insert tab. Click on the Page Numbers icon and from the dropdown menu, a n d choose among the options regarding page number location, alignment and format. A page number can be displayed at the page top or bottom, on its margins, and may be aligned left, right or central. Set formatting via the Page Number Format command. Fig.66. Insert page numbers Fig.67. Page Number Format – dialog box The AutoCorrect command is used to correct random errors incurred during typing or automatic text replacement. It can be started via the F7 key. The AutoCorrect command settings are changed on the File menu Options Proofing AutoCorrect Options. Some of the AutoCorrect options are:  Show AutoCorrect Options buttons  Capitalize the first letter of sentences – if this option is enabled, sentences that start with a lower case letter are automatically corrected (after punctuation)  Capitalize first letter of table cells – automatically corrects words in cells that begin with lower case  Correct accidental usage of CAPS LOCK key – automatically corrects errors within words caused by random use of Caps Lock key  Replace text as you type – used to automatically replace text with a new entry. For example, it replaces :) with AUTOMATIC PAGE NUMBERING IN A DOCUMENT AUTOCORRECT COMMAND 39/43 It is also possible to define exceptions for the AutoCorrect command. If we use abbreviations within a sentence (and Capitalize first letter of sentences option is enabled), Microsoft Word will conclude that it is the end of a sentence and after the point mark, the text will be written in uppercase. Here, you can set your most often used abbreviations as Exceptions. Fig.68. AutoCorrect dialog box In case you do not want to accept automatic entry of the AutoCorrect function, click on the AutoCorrect Options button and choose Stop Automatically Correcting. Fig.69. AutoCorrect Options Checking grammar and spelling can be performed during text input or after you have finished drafting the document. Checking after the text is entered is performed by the Spelling & Grammar tool Located in the Proofing group on the Review tab. Sl.70. Proofing group Checking grammar and spelling can be made during the text entry, if in the Word Options dialog box on the Proofing tab, the Check grammar with spelling option is enabled. *Word Options dialog box opens by clicking the File menu and selecting the Options command. 40/43 Fig.71. Word Options dialog box Spelling errors are underlined with a red wavy line and grammar errors with a green wavy one. If the spell checker is in a certain language (e.g. Croatian spell checker) was not installed, a warning dialog box appears when trying to run the checker. Fig.72. Dialog box that informs about the lack of a spelling tool for Croatian language Using the dictionary  By clicking the Spelling and Grammar tool , a dialog box opens with the following options: Ignore once, Ignore all, Change, Change all If a word is not in the dictionary, you can enter it in the following way: select word > right-click > from the quick menu choose the Add to dictionary option. By entering that word, Microsoft Word no longer displays an error. 41 Print range  Print All Pages – use this option to print out an entire document  Print Selection – prints only a selected range of a document  Print Current Page – prints only the page on which you are positioned (on which the cursor blinks)  Print Custom Range – prints user-defined page range  Document preview – on the right side of the screen, the printing document preview is displayed Fig.77. Print range Printing A document (after you have prepared it and all settings are adjusted) is printed by pressing the Print icon . 42/43 MICROSOFT WORD VOCABULARY ALTERNATE: (ALT) a key that when depressed immediately before or as another key is stuck causes that key to perform a special function. ALIGNMENT: formatting of a paragraph to align with the left margin, right margin, centered, or both margins. ARROW KEYS: keys that move the cursor in the directions indicated by the arrow on the key. BACKSPACE KEY: Key that when pushed deletes the character to the left of the cursor. BLOCK: A feature that defines a specific portion of text to be bolded, centered horizontally, copied, deleted, moved, or underlined. BOLD: A feature that prints designated text darker than the rest of the copy to add emphasis. CAPS LOCK: A key that when locked down causes all letters to be capitalized. CENTER: A feature that centers lines of text horizontally. COLUMN: Dividing a page into vertical sections. (FORMAT – COLUMNS) COMMAND: An instruction to a computer. CONTROL: A key depressed as another key is struck, causing that key to perform a special function. COPY/PASTE: A feature that duplicates text from one location and then places the duplicated text at another location. CPU (CENTRAL PROCESSING UNIT): the internal operating unit or “brain” of a computer. CURSOR: A blinking line on the screen that shows where you are typing. DATA: Any information inputted into the computer. DELETE: A key that when struck moves the cursor one position to the left, deleting any character occupying that space OR a feature that removes a segment of text by means of the Backspace or Delete key or by means of the block feature. DISK DRIVE: A unit connected to or situated inside the computer, that reads and write onto CD disks or floppy disks. DOCUMENT: Formatted information such as a letter, memo, report, table, or form. DRAW TOOLBAR: Toolbar that allows operator to insert shapes, lines, call-outs, text, or to alter graphics. 43 EDIT: An icon at the top of the screen that provides access to copy, cut, paste, and undo features. ENTER (RETURN): A key that when struck causes the cursor to move to the left margin and down to the next line. ERROR: An mis-stroke of a key. ESCAPE: A key used to transfer to another section of the software or to “back out” of commands. FILE: Text stored or saved on a disk or drive. FILE NAME: Name assigned to each file for identification and locating purposes. FONT: a print style FONT EFFECTS: accessed through Format-Font and allows various changes to the font such as strike-through, shadow, emboss, etc. FONT POINT: Size of font with a default setting of 8 to 72 point. FUNCTION KEYS (F KEYS): special keys used alone or in combination with other keys to perform special functions, such as setting margins and centering copy. GRAPHICS: pictures or images, located in clip art or document files. GROSS WORDS A MINUTE: How fast you type! - Abbreviated as GWAM. HARD RETURN: To move the cursor to the beginning of the next line by striking the Enter key. ICON/BUTTON: A location on the monitor screen to mouse click and perform many different operations. INDENT: A feature that sets a tab that indents a paragraph. INSERT ICON/BUTTON: Access point to insert text, images, symbols, page numbers, etc. INSERT MODE: Allows new text to be keyed into existing text. ITALICS: Change to the font effect to make the letters all slanted. JUSTIFICATION: A feature that allows text to be aligned at the left AND right margins. KEYBOARD: An arrangement of letters, figures, symbols, and other keys used to input characters, commands, and functions to the computer. LINE SPACING: The number of blank lines between lines of text. 46/43 ACTIVITY: Direction: Every Lesson 1-5, must have a hardcopy or Printed output from exercise 1-10 Lesson 1: The home row of the keyboard is the most important to the touch‐typist. When at rest the typist's fingers are positioned, lightly, on the A‐S‐D‐F keys for the left hand, and the J‐K‐L‐; keys for the right hand. • The left index finger will control the F and G keys, the right index finger will control the J and H keys. • The left middle finger will control the D key, the right middle finger will control the K key. • The left ring finger will control the S key; the right ring finger will control the L key. • The left little finger will control the A key, the right little finger will control the ; key. • The spacebar is controlled by the right thumb. The home row. LEFT HAND RIGHT HAND LF RF MF IF IF IF IF MF RF LF A S D F G H J K L ; LF = little finger, RF = ring finger, MF = middle finger, IF = index finger The F and J keys often have small raised bumps on their tops, a physicial aid for the typist. The locations of all the other keys on the keyboard are learned in relation to these home keys so the typist must be able to find the home keys by touch. Using the raised bumps on the F and J keys as a guide, see if you can put your fingers on the home row correctly, without looking at the keyboard. No peeking. Make sure you are sitting up straight, your feet flat on the floor. Keep your elbows close to your body, your wrists straight and your forearms level, and remember ‐ take regular breaks. When you are ready to begin, start an exercise and strike the key requested. Try not to look at the keyboard. It will be difficult at first but as the exercise progresses you will find it becomes easier and your fingers will begin to move without you consciously deciding which finger is associated with which key. You may find it helpful to quietly say the name of the key as you strike it. Don't let your mistakes cause you to lose heart, typing is a skill that can be learned by practice. Lesson 1 Exercises: Exercise 1: Please type asdfg hjkl; asdfg hjkl; ;lkjh gfdsa asdfg hjkl; ;lkjh gfdsa ;lkjh gfdsa 47 Exercise 2: Please type ah had lag slag ah had lag slag ah had ah had lag slag Exercise 3: Please type hash flash ask has hash flash ask has hash hash flash ask hash Exercise 4: Please type dash gash lash dash gash lash dash gash lash dash gash lash Exercise 5: Please type lad sash flag lad sash flag lad sash flag lad sash flag lad sash Exercise 6: Please type fall gall hall lass fall gall hall lass fall fall gall hall lass fall Exercise 7: Please type glass alfalfa adds glass alfalfa adds glass alfalfa adds glass alfalfa Exercise 8: Please type sad shall salad sad shall salad sad shall salad sad shall salad sad shall Exercise 9: Please type ash glad alas ash glad alas ash glad alas ash glad alas ash glad alas Exercise 10: Please type all flask half all flask half all flask half all flask half all flask half 48/43 Lesson 2: The third row of the keyboard is the Q‐W‐E‐R‐T‐Y row. • The left index finger will control the R and T keys, the right index finger will control the Y and U keys. • The left middle finger will control the E key, the right middle finger will control the I key. • The left ring finger will control the W key, the right ring finger will control the O key. • The left little finger will control the Q key, the right little finger will control the P key. The QWERTY row. LEFT HAND RIGHT HAND LF RF MF IF IF IF IF MF RF LF Q W E R T Y U I O P A S D F G H J K L ; LF = little finger, RF = ring finger, MF = middle finger, IF = index finger In our last lesson we learned the locations of the home row keys, enough in themselves to allow us to type some words without looking at the keyboard already. The QWERTY row, is also the hardest working. Four of the five vowels, E‐I‐O‐U are to be found in this row. After completing the second lesson you should discover that you are already well on the way to being a typist and your fingers are becoming ever more adept at finding the right key without your conscious thought. Before you begin typing make sure you are sitting up straight, your feet flat on the floor. Keep your elbows close to your body, your wrists straight and your forearms level. As before, you may find it helpful to quietly say the name of the key as you strike it. Don't let your mistakes cause you to lose heart, typing is a skill that can be learned by practice. Lesson 2 Exercises: Exercise 1: Please type qwert yuiop qwert yuiop ; poiuy trewq poiuy trewq qwert yuiop qwert Exercise 2: Please type till quail tight yell; will those feat lake hash till quail tight yell; will Exercise 3: Please type 51 by, zip wean trying stump shrink rice ping/ mail by, zip wean trying Exercise 3: Please type king fan crick, chill block. back abbot. aflame/ mix king fan crick, chill Exercise 4: Please type zest win, thump skunk. plain muffin, knight/ exit zest win, thump skunk. Exercise 5: Please type daring. choke bishop. admit twine sultan, sing/ roman daring. choke Exercise 6: Please type pink, nicest mate knit. groan flock, divide coop/ advice pink, nicest Exercise 7: Please type vilest turbot, track snick scoot revoke. rein/ paving vilest turbot, track Exercise 8: Please type Office. Meat. Lean. Hiking. Feline. Decay. Clash. Bright. Office. Meat. Exercise 9: Please type Bump. Prank. Bate. Turnip. Bap. Aging. Aback. Wombat. Vine. Exercise 10: Please type Vexing. Typing. Being. Sump. Faxing. Rink. Blot. Nice. 52/43 Lesson 4: In our first three lessons we covered the first three rows of the keyboard. This being our fourth lesson, we cover the fourth row. The number row. • The left index finger will control the 4 and 5 keys, the right index finger will control the 6 and 7 keys. • The left middle finger will control the 3 key, the right middle finger will control the 8 key. • The left ring finger will control the 2 key, the right ring finger will control the 9 key. • The left little finger will control the 1 key, the right little finger will control the 0 key. The number row. LEFT HAND RIGHT HAND LF RF MF IF IF IF IF MF RF LF 1 2 3 4 5 6 7 8 9 0 Q W E R T Y U I O P A S D F G H J K L ; Z X C V B N M , . / LF = little finger, RF = ring finger, MF = middle finger, IF = index finger The number row presents a unique challenge to the typist. It is the furthest from the typist's fingers' resting position, the home row. These exercises will try to accustom you to the range of movement your fingers must achieve when dealing with a mixture of alpha‐numeric keystrokes. We shall also, in this lesson, build on our use of the shift keys and capital letters introduced in the last lesson. When you are ready to begin the lesson start an exercise and strike the key requested. Try not to look at the keyboard, it will be difficult at first but as the exercise progresses you will find it becomes easier and your fingers will begin to move without you consciously deciding which finger is associated with which key. Before you begin typing make sure you are sitting up straight, your feet flat on the floor. Keep your elbows close to your body, your wrists straight and your forearms level, and remember to take regular breaks. As before, you may find it helpful to quietly say the name of the key as you strike it. Lesson 4 Exercises: Exercise 1: Please type 12345 67890 12345 67890 09876 54321 09876 54321 53 Exercise 2: Please type 380, 157, 062, 519.238, 406, 925, 640, 502.798, 256 Exercise 3: Please type A1 S2 D3 F4 G5 H6 J7 K8 L9 ;0 9l 8k 7j 6h 5g 4f 3d 2s 1a Exercise 4: Please type Moscow 013 Sofia 982 Nuuk 176 Riga 541 Vilnius 194 Exercise 5: Please type 32A Rome 174B Paris 985 Berlin 681 Madrid 704 Vienna Exercise 6: Please type 831 Warsaw 495 Amsterdam 672 Brussels 140 Copenhagen Exercise 7: Please type 640 Prague 135 Bratislava 217 Nicosia 489 Tallinn 810 Exercise 8: Please type 7.72 Helsinki 6.39 Athens 7.02 Valletta 14.2 Lisbon 87.6 Exercise 9: Please type 16.9 Ljubljana 0.24 Stockholm 81.3 Dublin 5.39 Oslo 71.6 Exercise 10: Please type 76.9 Belgrade 1.35 Reykjavik 72.0 Bern 86.4 Kiev 56/43 Activity 6 Create a Business Letter Type the company name and address Open a blank Microsoft Word document. Type the following information: Southern Peninsula College Corner Padre Zamora-Labiano Street Gil Sanchez, Labason Zamboanga del Norte Select All of the text and use the Font options to format the type: Arial, 12 point, bold, centered, and Black Select the first line of type and make it 14 point. Insert a Picture from ClipArt Search for a photo or logo of the School Select an image and Download it. Use one of the pictures for a company logo Resize the picture Center it above the Company name and address Insert the Date and Time Remember, the default Date and Time updates automatically. This option is not appropriate for medical or legal documents that must be date/time stamped, but its fine for this exercise. Type a sample business letter: Dear Mrs Jovelyn Lasay-Albiso, Write in complete sentences and in paragraph form 10 things you like about Southern Penisula College. Sincerely, Your Name Save in your Flash Drive for softcopy and name it: Activity 6 <your name> Your hardcopy must Short bondpaper. 57 ACTIVITY 7 Working with Pictures Open a blank Microsoft Word document. You can use Microsoft ClipArt, or Clips Online, to do the following practice exercises. Insert a picture of a sun or sunset. Use Format->Size to resize the picture to 1.5" wide Use In-Line Text Wrapping Next to the picture type: The weather is great! Insert a picture of a camera. Change the Text Wrapping to Tight Resize the picture to be 2.5 inches tall Place the picture to the bottom of the page Insert a picture of a beach. Format Text Wrapping to Tight Place the picture into the center of the page Add a thick BLUE border around the picture Crop the picture .5 inches from the left Save in your Flash Drive for softcopy and name it: Activity 7 <your name> Your hardcopy must Short bondpaper. 58/43 Activity 8 Objectives: The Learner will be able to: 1. Format text color, bold, and size at least 75% of the time 2. Insert a file INTO an existing Word document 3. Format text into columns 4. Insert a picture from Clip Art and the Design Gallery Live at least 75% of the time 5. Change text wrapping around a picture at least 75% of the time 6. Apply borders and shading to a whole page using the Format Borders and Shading command Create a Flier Make the headline for the flyer Type the words: Choose a topic to write a flyer about Format the headline big, bold, centered and dark red Enter two blank lines after the headline Type: Sample text Does the Formatting stay big, bold, centered and dark red? Change the formatting to Arial, 11 pt, aligned left, black Briefly research your topic Write out a 5-10 sentence about your research Create two columns of text Select all of the text EXCEPT the headline Go to Page Layout -> Columns Select the option for 2 columns Add pictures Insert a Picture from ClipArt Look for pictures of which enhance your paragraph You can use the Google images for pictures For each picture, change the text wrapping to be tight Format Borders and Shading Before you add borders and shading, notice what you have selected on your document. If the picture is selected, then you will be adding borders to it. If you have text selected, then the border will be added to your word(s). To add Borders and Shading to an entire page, make certain you have NOTHING selected! The default is NONE. Select a Box, Shadow, etc from the right hand side. To change line style, choose a format from the middle Style window. To have little pictures instead of a line, select Art and browse through the options. Width indicates how thick the line (or art) can be. Click OK to complete this action. Save in your Flash Drive for softcopy and name it: Activity 8 <your name> Your hardcopy must Short bondpaper. 61 Author: Gorana Celebic Proofreading: Mandi Vojnovic, Brian Stone Expert review Sireesha Kalapala Main title: ITdesk.info – project of computer e-education with open access Subtitle: Word Processing - Microsoft Word 2010, handbook Cover: Silvija Bunic Publisher: Open Society for Idea Exchange (ODRAZI), Zagreb Expert review of Croatian version: Infokatedra, center for adult education, Zagreb ISBN: 978-953-56758-9-1 Place and year of publication: Zagreb, 2011 Copyright: Feel free to copy, print, and further distribute the whole or part of this publication, also for the purpose of organized education, whether in public or private education organizations, but only for non-commercial purposes (that is free of charge to end users for use of the publication) 62/43 and with reference to the source (source: www.ITdesk.info - project of open access computer e-education). Derivative works without prior approval of the copyright holder (NGO Open Society for the exchange of ideas) are not permitted. For permission for the usage of derivative works please contact: info@ITdesk.info. 63 This Chapter is intended for learning in conjunction with materials published on the following links: References: * Video presentations showing the work in Microsoft Word 2010 application are available on the following links:  http://www.itdesk.info/en/microsoft-word-2010-word-processing-1/  http://www.itdesk.info/en/microsoft-word-2010-word-processing-2/  http://www.itdesk.info/en/microsoft-word-2010-word-processing-3/  http://www.itdesk.info/en/microsoft-word-2010-word-processing-4/