ExamSoft Guidebook for Purdue University College of Pharmacy, Study notes of Calculus

Download ExamSoft Guidebook for Purdue University College of Pharmacy and more Study notes Calculus in PDF only on Docsity! Purdue University College of Pharmacy ExamSoft Guidebook Updated 11/11/19 2019 PURDUE UNIVERSITY | College of Pharmacy Purdue University College of Pharmacy 1 Welcome to the College of Pharmacy’s ExamSoft guidebook! As of Spring 2019, we are transitioning our assessments from traditional paper-based exams to computer-based exams through ExamSoft. ExamSoft (and the student application Examplify) is a secure testing software that allows educators to streamline the testing process and better track student performance. The online portal allows educators to bank exam questions, tag questions to learning outcomes and course objectives, create secure assessments, and run detailed analysis on assessments. By adopting this software, we can better assess student progress throughout our program and evaluate the success of our curriculum in meeting college outcomes. Together, we will prepare our students for their brightest future. The goal of this document is to help you master the ExamSoft software so you can confidently build assessments, proctor assessments, and analyze results. Boiler up, Veronica Heintz Purdue University College of Pharmacy 4 Getting Started Faculty and TAs will have an account set up for them in the ExamSoft portal. Please note that ExamSoft has several layers of administrative restrictions and you may not have full access to all the features described in this guide. If you feel that you are missing permission to certain features, please contact David Foster (drfoster@purdue.edu) or Mark Sharp (sharpm@purdue.edu). Additionally, some features might be hidden and will need to be added to the menus. Select the gear icon in the right-hand menu to see additional features that can be added to the menu. Logging into ExamSoft 1. To log into ExamSoft, navigate to https://ei.examsoft.com/GKWeb/login/purduepharm 2. Under the administrators/faculty option, Login using your Purdue BoilerKey Select the gear icon to access additional features Purdue University College of Pharmacy 5 Question Banking Question Types ExamSoft offers several types of questions: Multiple choice, true/false, fill-in-the-blank, hot-spot, and essay. The following section contains a step-by-step tutorial for each question type. Entering Questions: Multiple Choice 1. After using your Purdue credentials to login into ExamSoft, navigate to the questions tab on the upper left-hand of the menu options. 2. There are two ways to enter questions – typing in the questions manually or importing from a document. Questions can be entered manually by choosing the appropriate question type icon, as seen below. Questions can be imported from a word document by selecting the “Import Questions” option. For further instructions on importing questions, refer to page 11 Purdue University College of Pharmacy 6 3. After either manually typing in the question or importing the question, indicate the correct answer by checking the box(es) next to the correct answer choice. If an answer requires a certain order (i.e. all of the above) check the “lock” option next to the answer choice to keep it in the desired order when other answer choices are randomized. 4. Enter a descriptive title for the question. Note: If the question is a part of a series of questions, enter the number of the question within the series in the title (i.e. 1 of 4). Course_Author_Short description i.e. PHRM-101_Foster_Purdue Founding Year 5. Select the appropriate folder to file the question. Typically, under the Course > Module > Instructor 6. If the question is a part of a series of questions or case study, provide a group title so these questions will be grouped together when exam questions are randomized. 7. Categorizing questions is a major benefit of ExamSoft’s analysis. Select the appropriate tag(s) for each question. 8. The weight of the question can be changed now, or later. Check with the course instructor for point values of each question. Generally, T/F are 1 point while multiple choice as 3 points. 9. Under the “options” select to “randomize choices”. Be sure that any necessary answer choices have been locked into order. 10. Attachments will display as a pop-up window to the examinee. Generally, a .jpeg is preferred so students that have not installed Adobe Acrobat can still see the attachment. But .pdf, .gif, .mp3 etc. can also be attached. Mark correct answer Lock order of answer choice Purdue University College of Pharmacy 9 Formatting Exam Questions for Easier Importing Using ExamSoft’s import questions feature to upload exam questions is a convenient way to upload multiple questions at once. But in order to use this feature, there are a few formatting requirements. All Question Types: Instructions Example Question/Item Stem Each question needs to start with a number followed by a period or parentheses. 1. Or 1) Follow the period or parentheses by a space and then the question stem 1. What are the school colors of Purdue University? Optional: All questions will be given a short title in ExamSoft. If you prefer to title your own questions rather than having the importer add a descriptive title, follow the following steps. Start the question with “Title:” followed by a space and then the number of the item. Do not include a period or parentheses in the title. Purdue colors 1. What are the school colors of Purdue University? ….. Multiple Choice Questions: Instructions Example Question/Item Stem Format each question stem as described above. 1. What are the school colors of Purdue University? Answers Each answer choice begins with a letter followed by a period or parentheses and a space before the answer 1. What are the school colors of Purdue University? a. Pink and Purple *B. Gold and Black c) Orange and Red D) Green and Teal Indicate the correct answer choice with an asterisk (*) in front of the letter choice. No spaces. True or False Questions: Instructions Example Question/Item Stem Format each question stem as described above. 1. Tan and blue are the school colors of Purdue University. Answers Enter “True” as the first answer choice and “False” as the second answer choice. 1. Tan and blue are the school colors of Purdue University. a. True *B. False Indicate the correct answer choice with an asterisk (*) in front of the letter choice. No spaces. Purdue University College of Pharmacy 10 Fill-in-the-Blank: Instructions Example Question/Item Stem FITB is a special question type specific formatting. Before the (optional question title or) question number, begin with “Type: F” Type: F 2. In what state is Purdue University located? Answers Since students might enter variations of the correct answer, you can enter multiple correct answers. Correct answers can always be adjusted after the examination. Type: F 2. In what state is Purdue University located? a. Indiana b. IN Select All That Apply Instructions Example Question/Item Stem Questions with multiple correct answers begin with “Type: MA” followed by the optional title and the required question number. Type: MA 2. What are the school colors of Purdue University? a. Pink *B. Gold c) Red *D) Black Answers Indicate the correct answer choices with an asterisk (*) in front of the letter choice. No spaces. Essay/Short Answer Instructions Example Question/Item Stem An essay question begins with “Type: E” followed by the optional title and question number. Type: E 3. Why do you love Purdue? Rationale (Required to aid in post-exam reviews) Instructions Example After the end of the question, use a tilde “~” and a space before the description. 1. Tan and blue are the school colors of Purdue University. ~ Black and Gold are Purdue’s official school colors. a. True *B. False Import with a Title Instructions Example Each question will need a title. Please format your titles as Course_author_topic_keywords before the question number so the title can be automatically imported. PHRM-000_Purdue Pete_History_Purdue Colors 1. Tan and blue are the school colors of Purdue University. ~ Black and Gold are Purdue’s official school colors. a. True *B. False Purdue University College of Pharmacy 11 Importing Questions Importing questions will aid in quick import of multiple questions at once. To import questions from a word document, the document needs to be saved as a rich text file (.rtf). Please note that images and certain formatting (italics and boldface) will not be retained in .rtf files. 1. Ensure that the word document follows the minimum formatting requirements a. The question number followed by a parenthesis or period. b. The question stem c. Answer Choices (MC and TF only) d. Correct Answer indicated by an asterisk prior to the answer choice (excluding Essay) Supported Fonts: Arial, Arial Black, Comic Sans, Courier New, Georgia, Impact, Times New Roman, Trebuchet MS, Verdana Supported Sizes: 8pt, 9pt, 10pt, 11pt, 12pt, 14pt, 16pt, 20pt, 22pt, 24pt, 26pt, 28pt, 36p, 48pt, 72pt 2. Save the document as .rtf 3. Under the Questions tab in ExamSoft, select 4. On the following page, select the folder to which you want to upload the questions. Select the .rtf file from your computer. Do not import with HTML tags. Upload all the questions as a draft to review before approving. Select the clean MSWord formatting. Purdue University College of Pharmacy 14 Building Assessments 1. Navigate to the assessments tab under ExamSoft’s main menu. 2. To create a new assessment, click . 3. Choose the type of assessment and give it a title. Be aware that students will choose their exam from the list of exams available for download. Thus, use a descriptive title to help students identify their correct exam. Include the course name, type of assessment, and date. 4. Pre-assessment notices: Instructors may want to add a pre-assessment notice with additional information before the exam. To add a pre-assessment notice, click the “add custom notice” button. Additionally, the college will want to include a pre-assessment academic integrity notice. Students will need to click a next button to proceed to the exam, which serve as an electronic agreement to the expectations. Academic Integrity Notice: Academic dishonesty will not be tolerated in this course, and punitive actions will be enforced. Academic dishonesty includes, but is not limited to, (1) cheating; using hidden notes or examining another person’s responses in order to answer questions on a quiz or test; (2) changing or adding to answers on examinations to be submitted for a re-grade; (3) ringers: having another person fulfill your assignment (e.g., lab, quiz, or test); (4) using non-allowed references or aids during on-line quizzes. By clicking next, you agree to not engage in any form of academic dishonesty during this examination. Course_Exam title_Date of Exam Purdue University College of Pharmacy 15 5. Scoring: Choose the desired scoring scheme. If questions were weighted while being entered into the question bank, they might add up to the desired maximum points for the assessment. However, points can be allocated differently by selecting a different option or “custom”. Scores can be displayed upon exit. Please note that the scores will not include essay questions and will not reflect post-exam adjustments. 6. Security Options: Unless there is an open-note assessment, all assessments will be taken in a secure mode with the locked-down browser. Be sure the secure box is checked for the locked-down browser mode. Also, increase the security of the exam by choosing to randomize the sequence of the questions and to randomize all choices. This will generate different “versions” of the exam and decrease the likelihood that students are on the same question at the same time. All grouped questions will remain together, and all locked answers will stay in order. Set the time limit for the exam. The exam will automatically end when the time limit is reached. Options for students with accommodations will be entered at a different time. Take note of the universal resume code. This code is unique to every assessment and will need to be brought to the exam in case of troubleshooting. 7. Options to Enable: ExamSoft offer several different tools and features for the exam takers. Spell check: Students will be able to spell check free response answers. Suspend: This option is best used for homework assignments. When enabled, the assessment can be suspended and re-opened until the due date. Calculator: A scientific calculator. Generally included on exams. Numbering: This is recommended so the students knows their progress. Missing Answer Reminder: If backward navigation is allowed, this feature will prompt exam takers of missing answers upon exit. Text Highlighting: This option is recommended so students can highlight key words in question stems. Backward Navigation: Turning off backward navigation will help students prepare for the NAPLEX. If this feature is disabled, it is recommended to turn on the required answer feature to help students from accidently skipping questions. Cut, Copy, & Paste: This feature will allow students to copy and paste within their essay answers. It will not allow students to copy question stems and will not leave data on the student’s clipboard upon exit. Find & Replace: This feature will allow students to find and replace only within their free response answers. Show 5 Min Alarm: This feature is encouraged for timed assessments. It will warn students of the end of the allotted time. Notes: Students can make notes or give feedback to instructors. Purdue University College of Pharmacy 16 8. Attachments: Exam-wide attachments, such as formula sheets, can be added as an image, .pdf, or .rtf. However, an image (.jpeg, .gif, or .png) is preferred because Adobe is required for .pdf attachments. Only one attachment is allowed per assessment. 9. Font Override: This feature will make the assessment more coherent in appearance. A font of 12-14 point is recommended for easy reading. 10. Adding Questions to Assessment: To add questions to the assessment, click the button. Find the desired question by searching keywords or navigating through the question folders. Once the desired questions are selected, choose . 11. Ordering Questions: Typically, the questions will be randomized in an assessment, so the order is not a major concern. However, the order of questions within a group will need to be changed. Use the helpfully titled questions to correctly order questions within the group. Select to update the reordered questions. 12. Saving and Previewing Assessment: Save assessment as changes are made. Once editing is done, proofread the assessment by selecting the preview option. Name of group Name of group Change numbering to correctly order questions Purdue University College of Pharmacy 19 Paper backup copies We hope that everything will run smoothly, and we will not need paper copies of the assessments. However, students’ laptops break, and it is important to be prepared so those affected students can still take the exam alongside their peers. To print a paper backup, log into ExamSoft and navigate to the assessment. Verify that the assessment has been posted and select the print button. After selecting print, you will be prompted to choose one of two views. The first view is the student view. This is view is the correct version for exam takers, as it does not include rationale or answer choices. The other view, the faculty view, should only be used for instructors as it contains the correct answers, rationale, categories, and psychometrics. Purdue University College of Pharmacy 20 Proctoring an Exam Before the exam Have the following information accessible: • The assessment password • The assessment Universal Resume Code (Never share with the students) • At least one hard-copy of the assessment, in scantron format • Name of the Course Coordinator and any contact information he/she may have shared • Ensure that the assessment password was shared with the testing center and they have a contact number in case of emergency. Starting the exam 1. Read any special instructions from the course coordinator, if provided. 2. Instruct the students to open Examplify and navigate to the yellow password screen. a. All background programs should be closed, and anti-virus software disabled. 3. Once everyone has navigated to the password screen, give the students the case sensitive password to start the exam. It might be helpful to project the password on a screen or write it on a board. 4. Instruct students to enter the password immediately so the exam ends at the correct real-world time. 5. If written on a board, remove the password from student view once they have begun the exam. 6. Check that all students have entered the password and started their exam. Ending the exam Most students will finish early or will automatically finish when the assessment timer expires. You may check for a green confirmation screen to indicate a successful upload. Some students might have a blue screen indicating an error in the upload. Instruct those students to close Examplify and try again. The upload should automatically try again. If students began the exam together, the exam should expire at approximately the same time. However, students who arrive late will have discrepancies between the assessment timer and real-world time. In those situations: 1. Notify the student of the specific real-world time when the assessment is scheduled to end 2. Give the student a five-minute warning of that end-time 3. At end-time, ask the student to exit the exam 4. If the student refuses to exit, record the time and notify the course coordinator Troubleshooting If trouble with Examplify occurs, try these three steps: 1. Reboot the device. This solves most of the issues and will require a continuation code. 2. Give the student another loaner device. This will require an additional download for the student. 3. Give the student a hard-copy of the assessment to complete. Mark Sharp, Director of Technical Services 765-494-5026 sharpm@purdue.edu David Foster, Associate Professor of Pharmacy Practice 317-880-5428 drfoster@purdue.edu ExamSoft Support 866-429-8889 Purdue University College of Pharmacy 21 Retrieving the assessment password Before the exam begins, you can check the exam taker activity to (1) view upload/download history of the students and (2) retrieve the exam password. 1. Login to ExamSoft using your administrators/faculty information. 2. Navigate to Assessments by either clicking the Assessments tab on the top menu bar or the Find Assessments link under the blue circle. 3. If the exam is not listed, click on “Not yet closed” and search. You should see the list of all available exams. 4. Retrieve the exam password for the specific exam/assessment by looking under the password column on the far right. This password will need to be given to the students and is case-sensitive. Extra Download If a student downloaded their exam to a different device, the may need to be given a second download. 1. Navigate to the Exam Taker Activity page on ExamSoft. 2. Find the student from the list of downloaded exams. 3. Click on the pencil icon and change the number of max downloads and click save. Continuation Codes If a student’s device restarts mid-exam, they will need a continuation code to enter back into the exam. 1. The student should notify the proctor and give a code that is shown on their screen. 2. Enter the student’s code under the Exam Taker Activity page of that specific exam. 3. Once the code is submitted, you will receive second code to give to the student to resume the exam. Download not available Students are responsible for downloading the assessment before the exam. However, some students may forget and not be able to download the exam. • Check the download time deadline under the list of assessments. If it is past the deadline, click on the pencil icon to edit the Download End time. • Check the Exam Taker Activity list to verify that the student has not already downloaded the exam on another device. They may need to be given a second download. Emergency Procedures In case of an emergency, instruct the students to power off their devices. This will stop the exam timer. Purdue University College of Pharmacy 24 Longitudinal Grade Export The longitudinal grade export is similar to the longitudinal analysis in that this feature aids in reporting students’ performances over time. However, this analysis does not have as much detail. This analysis reports the grades only. 1. In the Primary Filter, choose the desired assessments by selecting the appropriate dates, users, and courses. 2. In the Secondary Filter, choose the desired assessments and select how the you wish the scores to be formatted. 3. In the Final Filter, choose the student(s) for which you are running the report and select to include any additional identifying information. 4. Click Run Report to initiate the analysis. Purdue University College of Pharmacy 25 Reports by Assessment This type of report includes several detailed analyses specific to an assessment. Tools such as summary reports, item analysis, question notes/feedback, category reports, and strengths and opportunity reports are helpful to understand the performance of the students as well as assess a good or bad question. 1. After selecting Reports by Assessment navigate to the desired exam from the assessment menu (left-hand menu). Select the name of the exam. 2. From the Reporting/Scoring menu, select the desired report. Descriptions are found below, and examples of outputs are on the following pages. Summary Report: The summary report will give a detailed summary of the assessment. It includes statistics on the distribution of scores, performance distribution broken down by category, and the KR-20. Item Analysis: The item analysis report describes the performance of each question. It includes how many students choose each answer choice, time spent on that question, and how the upper and lower exam takers performed on a particular question. Question Notes/Feedback: If students were given the option to provide feedback on questions, their responses will be found in this report. Exam Taker Results: The exam taker results report will provide the answer chosen and the points awarded for each exam taker. Release Exam Taker Results: Once the scoring has been finalized, this feature will allow the exam results to be released to the students. You are able to choose if you release the results to the whole class or a particular student. Be careful as to which options you select to release so you do not accidently release exam questions unintentionally. Always preview the report before releasing it to the students. Category Reports: The category report will allow students to see how they performed on specific categories on the exam. Strengths and Opportunities: The strengths and opportunities report is the most beneficial report when reviewing a student’s performance. This type of report will highlight performance in specific categories allowing the instructor and student to identify strengths and areas that need improvements. This report can also aid in reviewing purposes by showing the answers that the student missed on the assessment. Assessment Performance Reports: This report provides information about the activity of the exam takers during the exam. Options such as elapsed time, back-navigation, unanswered questions, etc. are some of the key features in this report. Purdue University College of Pharmacy 26 Summary Report Key features include: • High and low scores • Kuder-Richardson score (assessment reliability score) • Outcomes of category performance • A list of at-risk students (the lowest 27% of the exam takers on the assessment) • Question performance Running the report: 1. After selecting the Summary Report, either select the categories of interest or use the top 25. It may be helpful to you to indicate the number of questions per category by checking the box. 2. Click Run Report and you will be given a report similar to the example below. Purdue University College of Pharmacy 29 Release Exam Taker Results This report will be released to students. There are many options, so we will want to be careful in our selections. Always preview the report before sending it to the students to minimize the risk of releasing exam questions unintentionally. Key features include: • Controlling which information is released to the students about their exam performance Running the report: 1. Select the assessment and choose the students that will receive the results 2. Decide what you want the students to see • Category performance- allows students to see how they performed on the selected categories • Scores- the score can be presented by letter or percent. Additionally, the average score of the cohort and the average score for each question can be included. • Test questions and/or answers- Typically we will NOT release exam questions because we want to keep our test bank secure. However, the choice is yours. A warning will be given if this option is selected. • Exam Taker information- allows students to view feedback on questions they missed. • Statistics- allows students to view descriptive statistics about their performance 3. Preview the report and ensure it looks as you intend 4. Post or send the reports to students Category Reports: Key features include: • Assess how students performed based on categorized topics assigned to the exam Running the report: 1. Under the Category Report menu, select the desired categories 2. Choose to include statistics, descriptions, or to have sub-groups grouped by the parental category 3. After selecting View Report, you may get a report similar to the one below. Purdue University College of Pharmacy 30 Strengths and Opportunities: Key features include: • A student specific report to assess trends and weaknesses compared to the rest of the cohort • A helpful tool for instructor/TA meetings with students to review the exam Running the report: 1. Under the Strengths and Opportunities menu, select the student(s) for which you are running the report and select Next. 2. Set the results setting. Keep in mind, the student will have access to this report. Be cautious you do not release any unintended information, like exam questions. Ideally, we would let the student view this report on the instructors computer and not allow them to have their own copy. 3. Select download report to run the report. An example of a report is shown on the next page. Purdue University College of Pharmacy 31 Assessment Performance Reports: Key features include: • Analysis of student’s activity during the assessment • Track activities such as backward navigation, unanswered essays, restarts, hardware, elapsed time, absences, missing keywords, and character count. Running the Report: 1. Under the Assessment Performance menu, select the type of report you wish to perform 2. Fill out the necessary specifications for the report, then select View Report. Title of Assessment shown here Purdue University College of Pharmacy 34 Holding a Post-Assessment Review Secure reviews allow the students to review a completed assessment. Depending on the format chosen by the instructor, students can view all questions and answers or just the items they answered incorrectly. Additionally, the rationale can be displayed for the assessment questions. This is helpful in the post-review setting so the instructor has less questions to answer. There are two options of when to hold a secure review session: immediately after the assessment, or as delayed review. Typically, we will schedule a delayed review for our students. The timing of the review session will be chosen before posting the exam. Immediate Secure Exam Review This review option will prompt the student to begin the review session as soon as they submit their exam. This option might work best for short, in-class assessments for which there is adequate time to review. This option is not recommended for exams as the students might not have time to finish their exam and review session before the next class period begins. Additionally, students with accommodations or those taking the exam at a different time may have an advantage or disadvantage if answers are released too soon. Delayed Review The more popular option is to hold an after-class exam session. This is typically scheduled after all students have taken the exam and any adjustments have been made to the scoring. Students will need to bring the device on which they took the exam to the review session. A review will be listed within their exam list to be downloaded. Once given the prior exam password, as well as a specific review password, the students can begin their reviews. Please note that students have only 3 attempts to enter the review password. Before the Review Session You will need to bring the following items to the review session: • The original exam password • The review password Day of Review Session 1. Hold the review session as you would an exam. Ask students to put away all their materials (phones, scratch paper, etc.) before beginning. 2. Ask the students to open Examplify and navigate to the review in their exam list. 3. Give the students both the exam password and the review password to begin the review. 4. If a student has a question that cannot be answered, take down their name and the question number and ask the course instructor for clarification. Ending Review Session Students will exit the review at their own pace or be stopped automatically at the end of the review session viewing window. Purdue University College of Pharmacy 35 Examplify Introduction ExamSoft is an offline exam management solution that will be used for most examinations in the Integrated Pharmacotherapy courses in the P1-P3 years. It contains two parts Examsoft and Examplify. Definitions: • ExamSoft: Every student is given an online student account in ExamSoft. In ExamSoft, students can view the history of uploaded exams, Strengths and Opportunities reports, and download Examplify. • Examplify: Students take ExamSoft exams through a computer application called Examplify. Through the application, students download the exam, take the exam, and upload answers to the ExamSoft portal. System Requirements Students are responsible for ensuring that their device meets minimum system requirements prior to each exam. Failure to do so may result in a grade penalty. Minimum requirements can be found here: https://examsoft.force.com/emcommunity/s/article/Examplify-Minimum-System-Requirements and are summarized below (please use the link for the most up to date requirements). If a student does not have a device that meets these requirements, please have them contact Mark Sharp, Director of Technical Services (sharpm@purdue.edu, 765-494-5026) immediately. We will arrange for a loaner device for those students in need. Windows requirements Examplify can be used on most modern Microsoft Windows based computers (i.e. purchased within the last 3-4 years). Please see specific system requirements as noted below. Examplify cannot be used on virtual operating systems such as Microsoft's Virtual Machine, Parallels, VMware, VMware Fusion or any other virtual environments. • Operating System: 32-bit and 64-bit Versions of Windows Vista, Windows 7, Windows 8, and Windows 10, including Windows 10 Creators. • Alternate versions of Windows 10, such as Windows RT, and Windows 10 S are NOT supported at this time. • Only genuine, U.S.-English, French, Portuguese, Swedish, and British versions of Windows Operating Systems are supported • ExamSoft does not support Tablet devices other than Surface Pro as detailed below • CPU Processor: 1.86Ghz Intel Core 2 Duo or greater • RAM: highest recommended for the operating system or 2GB • Hard Drive: highest recommended for the operating system or 1GB of available space • For onsite support, a working USB port is required (Newer devices may require an adaptor) • Internet connection for Examplify Download, Registration, Exam Download and Upload • Screen Resolution must be 1024x768 or higher • Administrator level account permissions Purdue University College of Pharmacy 36 Surface Pro Requirements: • Surface Pro, Surface Books, and Surface Laptop devices are supported (Non-Pro Surface devices are NOT supported) • Must be running a supported Operating System (See PC Requirements above) • External keyboard (USB or Bluetooth) required. Bluetooth keyboards must be paired prior to launching exam • Hard Drive: 1GB or higher available space • Adobe Reader XI is required for exams containing PDF attachments • For onsite support, a working USB port is required (Newer devices may require an adaptor) • Internet connection for Examplify Download, Registration, Exam Download and Upload • Screen Resolution must be 1920x1080 • Administrator level account permissions Mac Requirements Examplify can be used on most modern Mac OS X based computers (i.e. purchased within the last 3-4 years). In order to use Examplify on your Apple Macbook, Macbook Air or Macbook Pro natively, you must have: • Administrator level account permissions (Click here for instructions) • Internet connection for Examplify download, registration, exam download and upload • For on-site support, a working USB port is required (newer devices may require an adapter) • For technical troubleshooting, account passwords, including device passwords, may be required. • Server versions of Mac OS X is not supported • Screen Resolution must be 1024 x 768 or higher • Operating system: o Mac OS X 10.11 El Capitan o Mac OS X 10.12 Sierra o Mac OS X 10.13 High Sierra o Mac OS X 10.14 Mojave • Hard drive = 1 GB or higher of free disk space • RAM = 2 GB • CPU = Intel processor • Touchbars are supported ExamSoft Portal Students can access the Examsoft portal using a chrome or firefox browser (other browsers are not supported). The web address is: https://ei.examsoft.com/GKWeb/login/purduepharm Students log in through the Exam Taker section with their Purdue BoilerKey and password. Once logged in, they will be able to download the testing application, Examplify, and access their record of time and date on uploaded exams. Purdue University College of Pharmacy 39 Taking an Exam 1. Ensure your computer is fully charged and that you have your power cord. 2. When prompted, open the exam and enter case-sensitive password provided by your instructor and click Start Exam. 3. Immediately before Examplify launches the exam, you will be provided a warning screen with RED STOP SIGNS indicating that you should not begin the exam until instructed to do so. Heed this warning. 4. During your exam, you can set a Reminder Alarm to appear at a specific time during the exam. First, access the Tools and then the Reminder Alarm menu. Be sure to click the Set button to activate the alarm. Note, Examplify will automatically save answers in the exam every 60 seconds. 5. You can toggle (or switch) between questions using the blue navigation arrows. Be aware that some instructors may choose to turn off back navigation and this will not be an option. But typically instructors will also activate a require answer feature when back navigation is turned off so students do not accidently skip a question when toggling between questions. 4. The Question Navigator button on the menu bar displays a list of all questions in a separate window. • You can view all unanswered questions. • If backward navigation is allowed, you can mark questions to revisit. • You can navigate to another question by clicking on the question number. 5. If you encounter computer difficulty during the exam, notify a proctor for instructions. Other features your instructor may give you access to during the exam is a highlighter function, notes, find and replace, and spell check. Upload Answers for Windows and Mac Computers 1. When done with the exam, click “Exit & Save” at the top of the screen. 2. Click “Close Exam” on the grey screen. 3. Click “Exit and Upload” on the yellow screen. Purdue University College of Pharmacy 40 4. Upon exiting the exam, Examplify will automatically upload the answer file, and present the user with a green screen after a successful upload. *It may take up to 15 minutes after seeing the green screen for upload confirmations to send, and to confirm the upload via upload history. 5. If the computer does not connect to the Internet in time, the file may not upload. Rest assured that answers are still saved and can be manually uploaded. 6. If the Internet is connected, click “Retry,” and the file will upload successfully. Otherwise, click “Quit.” In this case, the file will attempt to upload automatically the next time Examplify is opened. Checking Grades • A professor has the decision to release the exam taker results to the ExamSoft student portal. It is up to the professor entirely on whether to release these results or not. The professor also has the decision to remove the results at any time. If your professor has decided to release results, please follow the directions below on how to find your exam results. • If your professor decided to post grades to your portal, you can log into your custom home page and navigate to the tab at the top labeled 'Courses' or 'History'. • If results have been added, you will see this message under the 'Notifications' column: Purdue University College of Pharmacy 41 • If you have the 'Courses' tab, to view your results for your assessment, select the associated course under the 'Course' column. If you do not know the course your exam is associated with, please contact your professor for this information. • Once you have selected the course, you will see your score displayed on the right under the 'Score' column. Please ensure you are looking at the right assessment under the 'Title' column. **Note that the 'History' tab will bring you directly to this page. • If your professor has decided to release a Strengths and Opportunities report, you will see under the column labeled 'Notifications/Actions Required' a graph that you can click to download your exam results. • Your Strength and Opportunities report will be downloaded as a PDF. In order to view the report, open the downloaded PDF. **Please note that if another exam taker has uploaded an assessment after the results have been released, this will remove the scores from the portal. Please contact professor to re-score the assessment. Strengths and Opportunities Report • Your instructors have the ability to post a report on your performance throughout the exam. This report is called a strengths and opportunities report. It is up to the instructor to make this report available to you and optional to post. • If your instructor does make it available to you, it may be in the form of a printed report that you may look at during a specified time. • The instructor may also potentially make these results available to you on the ExamSoft portal. • The information will be located under the performance tab • It may be only available for a temporary amount of time