Guidelines for Final Oral Presentation Presentations | ECSE 4780, Study Guides, Projects, Research of Electrical and Electronics Engineering

Download Guidelines for Final Oral Presentation Presentations | ECSE 4780 and more Study Guides, Projects, Research Electrical and Electronics Engineering in PDF only on Docsity! Guidelines for Final Oral Presentation Presentations of the projects are typically given in the last week of the semester to an audience of fellow student reviewers, project sponsors, design faculty, and occasional faculty who are following up a project of personal interest to them. Each team has about 30 minutes for a PowerPoint presentation and questions. All team members must speak and be ready to answer questions. Individual and team grades are given, and everyone in the audience participates in the grading. Talks are judged on the basis of presentation technique and of technical organization and content. Points of technique include dress, use of display materials and their design for readability, clarity of speech, absence of annoying mannerisms, proper eye contact with audience and smooth transitions between speakers. Content is judged on use of a proper introduction, orderly and connected development of ideas, absence of unnecessary details, proper pacing to stay within the allotted time, and an adequate summary at the close of the talk. Quantitative results are expected whenever applicable. The oral presentation should follow a format that is similar to the written report. Here is a general outline to follow: Introduction Objective Review original design Describe project build and functional tests Discuss successes and challenges Other tests Recommendations It is important that your presentation fit into the time allowed. You must rehearse your presentation to get the timing right. A rule of thumb is that you have roughly one slide per minute of presentation time. You convey information though both the visual and audio portions of the presentation. These two parts of the presentation should complement each other; the words should support the slides and vice-versa. You should avoid having both portions the same words, meaning that you should avoid simply reading the visual materials. Below are some guidelines for preparing your slides: • Have all slides prepared ahead of time • All fonts must be large enough to be easily seen from all points in the room • Avoid using an excessive amount of text; write brief phrases rather than paragraphs • Write down all the important points; do not rely on the audience hearing everything you say • Use bullets with each phrase • Use diagrams and figures as much as possible; pictures are more interesting than words • Make the visual materials as interesting as possible; make effective use of font style and color • Conversely, the presentation should be professional; minimize the use of silly slide transitions, animations, or sound effects • Test any demonstrations not in-line with the PowerPoint presentation (e.g. playing sound files, movies, or Matlab demos); test these in the presentation room before the final talk if possible Some general guidelines for your verbal presentation: • Be prepared! Practice, Practice, Practice! • Speak slowly and clearly • Face the audience; try to look each part of the audience at some point during the presentation • Use note cards if necessary, but only as a last resort. A good set of slides should remind you of what to say in between the text on the slide • Avoid fidgeting and excessive movement; it distracts the audience • Use a laser pointer to make the audience look where you want them to The important parts of the presentation include: 1. Title slide The title slide should contain the title of the presentation, the names of the presenters, their affiliations, and the date. Note that a large font size should be used to highlight the more important information. Items are separated by sufficient white space so that the slide does not look crowded 2. Overview This slide shows the audience how your presentation is organized. The parts of the report should be listed using bullets. Avoid incredibly obvious bullets (and the accompanying words), e.g. “First I will give an introduction to our presentation. I will present the project, and conclude with some thoughts on future work." Everyone knows this is the general structure of any talk. It makes things more interesting if you bullet the general technical parts of the talk after a brief slide giving the project statement. 3. Figure slides Figures are an important part of your presentation. There are many different types of figures and some must be handled differently than others. Block diagrams should be as simple and clear as possible and all fonts must be large enough to be read from all parts of the room. Avoid block diagrams that are too crowded. In presenting a block diagram, you should walk the audience through the diagram. Graph figures must have clearly labeled axes and any important conditions for the data should be listed. Again, you must point out the significance of the graph to