Download How to write business letter? and more Study Guides, Projects, Research Business Accounting in PDF only on Docsity! How to Write a Business Letter Letter Layout, Margins, Fonts, Spacing and Style Do you need to write a business letter? Not sure about the best layout to use or what to include in your letter? It's important that all the business letters you write are properly formatted and professional in appearance. When you are writing to prospective employers, colleagues, professional and business connections, the layout of your letter is almost as important as what you are writing. If the letter isn't formatted correctly, doesn't have enough space between paragraphs, and uses a non-traditional font style or size, it can reflect poorly on you. Here are guidelines for writing a business letter, so all your correspondence makes the best impression. Margins Business letter margins should be about 1" all around. This gives your professional letter an uncluttered look. You should align your text to the left; this is how most documents are aligned, so it will make your letter readable. Letter Spacing Leaving space in your letter creates a clear, uncluttered and easy to read look that the reader will appreciate. Your letter should be in block format: the entire letter should be aligned to the left and single-spaced except for a double space between paragraphs. Font Size The traditional font size for a professional letter is 12. The font should be Times New Roman or Arial. However, if you are using a letterhead, the letterhead may be in a different font size and style. Font Style There is no need to use different styles within a professional letter. Use a uniform font (a bookprint font such as Times New Roman or Arial) and avoid underlining, italicizing, or bolding. However, if you are using a letterhead, the letterhead may be in a different font style. Letter Text Business letter text should be clean and readable. Avoid writing your letter in one large block of text. Break your text into several concise paragraphs. These paragraphs should be aligned to the left; this allows for easier reading. When you have completed your letter, ask someone else to read it for you. Have them glance briefly at the letter. Is there too much text on the page? Is it easy to see the distinct paragraphs?
