ICS-300 Intermediate ICS for Expanding Incidents: Planning Process and Forms, Schemes and Mind Maps of Logistics

Download ICS-300 Intermediate ICS for Expanding Incidents: Planning Process and Forms and more Schemes and Mind Maps Logistics in PDF only on Docsity! Unit 4: Assessment & Agency Guidance in Establishing Incident Objectives ICS-300 – Intermediate ICS for Expanding Incidents September 2011 Student Manual Page 4.11 Visuals Your Notes Unit 4: Assessment & Agency Guidance in Establishing Incident Objectives ICS-300 – Intermediate ICS for Expanding Incidents Page 4.12 Student Manual September 2011 Your Notes Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents September 2011 Student Manual Page 5.1 Visuals Your Notes Your Notes Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents Page 5.2 Student Manual September 2011 Visuals Your Notes View the job aid on the next page. Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents September 2011 Student Manual Page 5.3 Job Aid: ICS Planning Process 1. Understand the Situation: The first phase includes gathering, recording, analyzing, and displaying situation, resource, and incident potential information in a manner that will facilitate: Increased situational awareness of the magnitude, complexity, and potential impact of the incident; and The ability to determine the resources required to develop and implement an effective IAP. 2. Establish Incident Objectives and Strategy: The second phase includes formulating and prioritizing measurable incident objectives and identifying an appropriate strategy. The incident objectives and strategy must conform to the legal obligations and management objectives of all affected agencies. These may also need to include specific issues relevant to critical infrastructure. Reasonable alternative strategies that will accomplish overall incident objectives are identified, analyzed, and evaluated to determine the most appropriate strategy for the situation at hand. Evaluation criteria include public health and safety factors, estimated costs, and various environmental, legal, and political considerations. 3. Develop the Plan: The third phase involves determining the tactical direction and the specific resource, reserves, and support requirements for implementing the selected strategies and tactics for the operational period. Before the formal planning meetings, each member of the Command and General Staffs is responsible for gathering certain information to support the proposed plan. 4. Prepare and Disseminate the Plan: The fourth phase involves preparing the plan in a format that is appropriate for the level of complexity of the incident. For the initial response, the format is a well-prepared outline for an oral briefing. For most incidents that will span multiple operational periods, the plan will be developed in writing according to ICS procedures. 5. Execute, Evaluate, and Revise the Plan: The planning process includes the requirement to execute and evaluate planned activities and check the accuracy of information to be used in planning for subsequent operational periods. The General Staff should regularly compare planned progress with actual progress. When deviations occur and when new information emerges, that information should be included in the first step of the process used for modifying the current plan or developing the plan for the subsequent operational period. Source: NIMS Document Tab 8 – The Planning Process Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents Page 5.6 Student Manual September 2011 Job Aid: The Start of Each Planning Cycle The leg of the “P” describes the initial response period: Once the incident/event begins, the steps are Notifications, Initial Response & Assessment, Incident Briefing Using ICS 201, and Initial Incident Command (IC)/Unified Command (UC) Meeting. At the top of the leg of the “P” is the beginning of the first operational planning period cycle. In this circular sequence, the steps are IC/UC Develop/Update Objectives Meeting, Command and General Staff Meeting, Preparing for the Tactics Meeting, Tactics Meeting, Preparing for the Planning Meeting, Planning Meeting, IAP Prep & Approval, and Operations Briefing. At this point a new operational period begins. The next step is Execute Plan & Assess Progress, after which the cycle begins again. Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents September 2011 Student Manual Page 5.7 Visuals Your Notes Your Notes Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents Page 5.8 Student Manual September 2011 Visuals Your Notes Your Notes Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents September 2011 Student Manual Page 5.11 Visuals Your Notes View the job aid on the next page. Your Notes Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents Page 5.12 Student Manual September 2011 Job Aid: Preparing for the Planning Meeting Preparing for the Planning Meeting: Responsibilities Incident Commander Gives direction. Communicates. Manages. Does not get involved in details Safety Officer Identifies incident risks and hazards. Completes ICS Form 215A developed at the tactics meeting. Works with the Operations Section Chief on tactical safety issues. Identifies safety issues associated with incident facilities and nontactical activities, such as transportation and food service. Liaison Officer Identifies cooperating and assisting agencies. Identifies special agency needs. Determines capabilities of cooperating and assisting agencies. Determines restrictions on participation of cooperating and assisting agencies. Confirms name and contact location of agency representatives. Public Information Officer Assesses general media coverage to date. Identifies incident-related information issues that need to be explained or corrected with the media. Determines what Joint Information System (JIS) elements and procedures are in place. Determines process for development and approval of media releases and visits. Operations Section Chief Continues to obtain good incident resource and status information. Communicates current information. Considers alternate strategies and determines probable tactics. Calculates resource requirements. Works with the Safety Officer and Planning Section staff to complete ICS Forms 215 and 215A developed at the tactics meeting. Planning Section Chief Prepares incident maps and displays, as necessary. Develops information for the lAP. Develops situation status and predictions. Acquires information and ICS forms for the IAP. Logistics Section Chief Determines service and support needs for the incident. Determines responder medical and rehabilitation needs. Determines incident communications needs. Confirms resource ordering process. Finance/ Administration Section Chief Collects information on rental agreements and contracts. Determines potential and actual claims. Calculates incident costs to date. Develops cost-benefit analyses as requested. Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents September 2011 Student Manual Page 5.13 Visuals Your Notes Your Notes Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents Page 5.16 Student Manual September 2011 Visuals Your Notes Your Notes Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents September 2011 Student Manual Page 5.17 Visuals View the job aid on the next page. Your Notes Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents Page 5.18 Student Manual September 2011 Job Aid: Forms and Supporting Documents: Overview ICS Forms ICS uses a series of standard forms and supporting documents that convey directions for the accomplishment of the objectives and distributing information. Listed below are the standard ICS form titles and descriptions of each form: Standard Form Title Description Incident Briefing ICS 201 Provides the Incident Command/Unified Command and General Staffs with basic information regarding the incident situation and the resources allocated to the incident. This form also serves as a permanent record of the initial response to the incident. Incident Objectives ICS 202 Describes the basic strategy and objectives for use during each operational period. Organization Assignment List ICS 203 Provides information on the response organization and personnel staffing. Assignment List ICS 204 Used to inform personnel of assignments. After Incident Command/Unified Command approves the objectives, staff members receive the assignment information contained in this form. Incident Radio Communications Plan ICS 205 Provides, in one location, information on the assignments for all radio communications equipment for each operational period. The plan is a summary of information. Information from the Incident Communications Plan on frequency assignments can be placed on the appropriate Assignment form (ICS Form 204). Communications List ICS 205A Records methods of contact for incident personnel. While the Incident Radio Communications Plan (ICS 205) is used to provide information on all radio frequencies down to the Division/Group level, the ICS 205A indicates all methods of contact for personnel assigned to the incident (radio frequencies, phone numbers, pager numbers, etc.), and functions as an incident directory. Medical Plan ICS 206 Provides information on incident medical aid stations, transportation services, hospitals, and medical emergency procedures. Incident Organization Chart ICS 207 Provides a visual wall chart depicting the ICS organization position assignments for the incident. Incident Status Summary ICS 209 Summarizes incident information for staff members and external parties, and provides information to the Public Information Officer for preparation of media releases. Incident Status Change ICS 210 Used by the Incident Communications Center Manager to record status change information received on resources assigned to the incident. This information could be transmitted with a General Message (ICS 213). The form could also be used by Operations as a worksheet to track entry, etc. Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents September 2011 Student Manual Page 5.21 Sample: Sample Incident Objectives, ICS Form 202 1. Incident Name: Winter Storm 2. Operational Period: Date From: Feb. 10 Date To: Feb. 11 Time From: 1800 Time To: 0600 3. Objective(s): 1. Provide for responder safety through adherence to agency policies and SOPs during the incident duration. 2. Provide for public safety by excluding the public from work areas at all times. 3. Keep primary snow routes open at all times. 4. Plow and sand access routes to critical facilities to include hospitals, fire stations, airport, police department, and courthouse on a continuous basis. 5. Plow parking lots at critical facilities on a continuous basis. 4. Operational Period Command Emphasis: Place special emphasis on maintaining the primary routes to provide access for emergency vehicles and be prepared to assist emergency vehicles if road conditions worsen. General Situational Awareness Winter storm warning continues. Snow level at sea level, 10-12” accumulations possible, accompanied by high winds and drifting. See attached forecast. Driving extremely hazardous. Lights on and chains required. Wear high-visibility clothing, hat, and gloves when outside vehicle. 5. Site Safety Plan Required? Yes No Approved Site Safety Plan(s) Located at: 6. Incident Action Plan (the items checked below are included in this Incident Action Plan): ICS 203 ICS 207 Other Attachments: ICS 204 ICS 208 ICS 205 Map/Chart ICS 205A Weather Forecast/Tides/Currents ICS 206 7. Prepared by: Name: Walker Wetzel Position/Title: PSC Signature: 8. Approved by Incident Commander: Name: Jerry Franklin Signature: ICS 202 IAP Page _____ Date/Time: Feb. 10, 1100 Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents Page 5.22 Student Manual September 2011 Visuals View the sample on the next page. Your Notes Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents September 2011 Student Manual Page 5.23 Sample: Sample Organization Assignment List, ICS Form 203 1. Incident Name: Winter Storm 2. Operational Period: Date From: Feb. 10 Date To: Feb. 11 Time From: 1800 Time To: 0600 3. Incident Commander(s) and Command Staff: 7. Operations Section: IC/UCs Jerry Franklin Chief Dan Campbell Deputy Deputy Staging Area Safety Officer Pam Alice Branch Public Info. Officer Branch Director Liaison Officer Deputy 4. Agency/Organization Representatives: Division/Group A Bill Hood Agency/Organization Name Division/Group B Andy Montoya CCPW Martha Gilsford cell: xxx-xxxx Division/Group C Jose Gomez SDOT Mike Andrews cell: xxx-xxxx Division/Group Sanding Rob Paul Division/Group Parking Lot Jill Anderson Branch Branch Director Deputy 5. Planning Section: Division/Group Chief Walker Wetzel Division/Group Deputy Division/Group Resources Unit Karen Fry Division/Group Situation Unit Linda Tom Division/Group Documentation Unit Wilson Parks Branch Demobilization Unit Branch Director Technical Specialists Deputy NOAA Weather -378- Division/Group Division/Group Division/Group 6. Logistics Section: Division/Group Chief Sherrie Hillman Division/Group Deputy Air Operations Branch Support Branch Air Ops Branch Dir. Director Supply Unit Jon Carter Facilities Unit 8. Finance/Administration Section: Ground Support Unit Jessica Martinez Chief Carol Thomas Service Branch Deputy Director Time Unit Communications Unit Mike Walters Procurement Unit Sara White Medical Unit Comp/Claims Unit Food Unit Cost Unit 9. Prepared by: Name: Karen Fry Position/Title: Resources Unit Signature: ICS 203 IAP Page _____ Date/Time: Feb. 10/1300 Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents Page 5.26 Student Manual September 2011 Visuals View the sample on the next page. Your Notes U ni t 5 : Pl an ni ng P ro ce ss IC S- 30 0 – In te rm ed ia te IC S fo r E xp an di ng In ci de nt s Se pt em be r 2 01 1 St ud en t M an ua l Pa ge 5 .2 7 Sa m pl e: S am pl e In ci de nt C om m un ic at io ns P la n, IC S Fo rm 2 05 1. In ci de nt N am e: W in te r S to rm 2. D at e/ Ti m e Pr ep ar ed : D at e: F eb . 1 0 Ti m e: 1 30 0 3. O pe ra tio na l P er io d: D at e Fr om : Fe b. 1 0 D at e To : Fe b. 1 1 Ti m e Fr om : 18 00 Ti m e To : 06 00 4. B as ic R ad io C ha nn el U se : Zo ne G rp . C h # Fu nc tio n C ha nn el N am e/ Tr un ke d R ad io S ys te m T al kg ro up A ss ig nm en t R X Fr eq N o r W R X To ne /N A C TX F re q N o r W TX To ne /N A C M od e (A , D , o r M ) R em ar ks 2J C om m an d C om m an d an d O pe ra tio ns 6J O pe ra tio ns P ar ki ng L ot G ro up 4J O pe ra tio ns S an di ng G ro up 8J O pe ra tio ns D iv is io ns A an d B 9J O pe ra tio ns D iv is io ns C an d D 3J P la nn in g an d Lo gi st ic s R es ou rc e S ta tu s C ha ng es an d R es ou rc e O rd er s 5. S pe ci al In st ru ct io ns : U se e xt re m e ca ut io n w he n an sw er in g ra di o ca lls w hi le o pe ra tin g eq ui pm en t. T he u se o f c el l p ho ne s w hi le o pe ra tin g is p ro hi bi te d. R ep or t a ny p ro bl em s w ith ra di os to th e Lo gi st ic s Se ct io n. 6. P re pa re d by (C om m un ic at io ns U ni t L ea de r) : N am e: M ik e W al te rs S ig na tu re : IC S 20 5 IA P Pa ge _ __ __ D at e/ Ti m e: F eb . 1 0/ 13 00 Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents Page 5.28 Student Manual September 2011 Visuals View the sample on the next page. Your Notes Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents September 2011 Student Manual Page 5.31 Sample: Sample IAP (Page 1 of 9) INC IDE NT OB J E C T IV E S (IC S 202) 1. Incident Name: Cruise Ship HazMat Spill 2. Operational Period: Date From: Aug 19 Date To: Aug 19 Time From: 0600 Time To: 1800 3. Objective(s): Assist the cruise line and the USCG in ensuring that there are no injuries to the ship’s crew, nor to any of the incident responders. Assist the USCG in preventing the discharge of any further hazardous materials into the water and contain any spilled materials; plan for contingencies. Assess and document the potential for environmental damage should there be a further discharge of hazardous materials from the cruise ship. Plan for contingencies. Prevent damage to natural and cultural resources. Assist the USCG and cruise line in arranging and carrying out the safe passage of the ship out of the bay and out of the Park. 4. Operational Period Command Emphasis: Maintain vigilance to avoid injuries or further environmental damage. General Situational Awareness (See attached Safety Message) A moderate low pressure system is moving southerly from the Anchorage area and is expected to be in the Glacier Bay area by noon today. Temperature: 60 to 65 degrees Relative Humidity: 60 to 75% Winds: west @ 10 to 18 knots Seas: 3-foot swells with moderate to heavy chop Sunrise: 0534 AKDT; Sunset: 2040 AKDT Tides: Highs at 0256 (+18.7) and 1526 (+18.8); Lows at 0921 (-3.3) and 2143 (-1.8) 5. Site Safety Plan Required? Yes No Approved Site Safety Plan(s) Located at: 6. Incident Action Plan (the items checked below are included in this Incident Action Plan): ICS 203 ICS 207 Other Attachments: ICS 204 ICS 208 Safety Message ICS 205 Map/Chart ICS 205A Weather Forecast/Tides/Currents ICS 206 7. Prepared by: Name: Walker Wetzel Position/Title: PSC Signature: 8. Approved by Incident Commander: Name: Jerry Franklin Signature: ICS 202 IAP Page __1___ Date/Time: 08-19-XX/0200 Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents Page 5.32 Student Manual September 2011 Sample: Sample IAP (Page 2 of 9) OR G ANIZAT ION AS S IG NME NT L IS T (IC S 203) 1. Incident Name: Cruise Ship HazMat Spill 2. Operational Period: Date From: Aug 19 Date To: Aug 19 Time From: 0600 Time To: 1800 3. Incident Commander(s) and Command Staff: 7. Operations Section: IC/UCs Jerry Franklin Chief Dan Campbell Xxxx Unified Command Deputy Deputy Staging Area Safety Officer Pam Alice Branch Public Info. Officer IOF2 Branch Director Liaison Officer Deputy 4. Agency/Organization Representatives: Division/Group Vessel Stabilization Aaron Brandon (USCG) Agency/Organization Name Division/Group Nat. Resc. Assessment Carol Cartright (NPS) NTSB Shirley Prop Division/Group Salvage/Removal Tyrone Pickerell (USCG) AK DEC Nick Hanson Division/Group Division/Group Branch Branch Director Deputy 5. Planning Section: Division/Group Chief Walker Wetzel Division/Group Deputy Division/Group Resources Unit Division/Group Situation Unit Division/Group Documentation Unit Branch Demobilization Unit Branch Director Technical Specialists Deputy -Oil Spill Cordell Royball Division/Group -Investigator Russ Williams Division/Group -Investigator John Collingsworth Division/Group 6. Logistics Section: Division/Group Chief Sherrie Hillman Division/Group Deputy Air Operations Branch Support Branch Air Ops Branch Dir. Director Helicopter Coordinator Will Range (USCG) Supply Unit Facilities Unit 8. Finance/Administration Section: Ground Support Unit Chief FSC2 Service Branch Deputy Director Time Unit John Wayne Communications Unit Rick Lewin Procurement Unit Unit 5: Planning Process ICS-300 – Intermediate ICS for Expanding Incidents September 2011 Student Manual Page 5.33 1. Incident Name: Cruise Ship HazMat Spill 2. Operational Period: Date From: Aug 19 Date To: Aug 19 Time From: 0600 Time To: 1800 Medical Unit LaVell Patton Comp/Claims Unit Food Unit Cost Unit Mike Bannister 9. Prepared by: Name: Walker Wetzel Position/Title: PSC Signature: ICS 203 IAP Page __2___ Date/Time: 08-19-XX/0200