Using Microsoft Word: Creating, Editing, and Formatting Documents, Lecture notes of Introduction to Computers

Download Using Microsoft Word: Creating, Editing, and Formatting Documents and more Lecture notes Introduction to Computers in PDF only on Docsity! Word Processing Program-1 1. Using Program Creating new documents based on default and other templates To create a new document, click on the "New" option in the "File" tab. In the window that opens, "blank document" or one of the other templates can be selected. The key component "Ctrl + N" can be used from the keyboard to create a new document. In addition, a blank document can be created by clicking the "New" option in the quick launch bar. Saving a document to the driver. Saving a document with another name to the driver After creating and editing a document in the Word application, or after we have made changes to an existing document, we need to save for later use. For this; Click the save button from the Quick launch toolbar. Choose the Save command from the File Tab. Press the "Ctrl + S" key component. If we want to save the document with a different name, click the "Save As" option in the File tab, select the location in the drive and click the "Save" button by giving a new name to the file in the window that opens. Saving the document as another file type Click the Save As command to save the document in a different file type. In the window that appears, we choose the format in which to save our file from the Save Type option. 2. Creating Documents Entering Text Entering text in the document Typing in a Word document is as easy as typing. To do this, click on the area in the document where text will be entered and start typing when the insertion point starts flashing. The written text will appear to the left of the insertion point. The insertion point marks where the text will appear in the document. If the text you have typed crosses the right margin, Word scrolls the text to the next line. Inserting symbols and special characters When creating a Word document, we may need to add not only characters with keyboards, but also some symbols. The Symbol Command Group on the "Insert" tab toolbar is used to add special characters and Symbols. Show and hide marks such as spaces, paragraph marks, tab characters To turn formatting marks on or off in Word program; In the message window, click the button that looks like a paragraph mark in the Paragraph group of the Format Text tab. (When you move your mouse over the button, the tool tip ¶ Show / Hide is displayed). Simple search by words and phrases Word document can be searched for the desired letter, word or symbol and it is possible to make changes for the results found. The word you want to search can be found with the "Find" option in the Home menu. If there is more than one same word, it can find the same word repeatedly from the beginning to the end of the document. Copying and moving text between open documents When you paste content copied from another Word document, you can specify the following default behavior. Preserve Source Formatting (Default): This option preserves the formatting applied to the copied text. Style definitions associated with the copied text are copied into the target document. Match Target Formatting: This option discards most of the formatting that was applied directly to the copied text, but preserves the formatting that is considered emphasis, such as bold and italic text (when applied to only part of the selection). The text takes on the style properties of the paragraph into which it is pasted. In addition, the text takes in the direct formatting and character style properties of the text directly behind the cursor at the location where it is pasted. Preserve Text Only: This option discards all formatting and non-text items such as pictures or tables. The text takes in the style properties of the paragraph to which it is pasted, as well as the direct formatting and character style properties of the text immediately behind the cursor at the location where it is pasted. Graphic elements are discarded and tables are converted into a series of paragraphs. Delete text After selecting the text you want to delete in the Word document, you can press the "Delete" key on the keyboard. Apply formatting to text: bold, italic, underline You can select the text you want to format in a Word document and then choose a command from the Font group on the Home tab. You have many options here; these: Bold Italic Underlined Format text: subscript, superscript Select the text you want to format as subscript or superscript. Do one of the following:  On the Home tab, in the Font group, click Superscript. If you want, press CTRL + =. Click Subscript in the Font group on the Home tab. Press CTRL + SHIFT + =, if you want. Apply different colors to text Select the text you want to highlight in the Word document. On the Home tab, click the arrow next to Text Highlight color. Click the color you want. Add and remove line breaks In Microsoft Word, you can use the keyboard shortcut to add a new line to add space between paragraphs and text. Click the location where you want the line break to be placed. Press ALT + ENTER to add a line break. Text editing practices: align, indent, tab instead of adding spaces use By default, tab stops in Word are set at half-inch increments; However, you can also set your own tab stops. When you set a tab stop in the document, a tab stop marker appears on the horizontal ruler at the top of the window. Align text left, center, right You can align the texts you create or will create in your Word documents. For this process: Select the text you want to align. Click the Login tab. There are options in the Paragraph section that you can make changes to the selected data. Select your desired alignment buttons. 1- Align left 2- Align center 3- Align right 4- Justified Applying spaces before and after paragraphs Apply single, 1.5 line, double line spacing to change line spacing in a Word document: Select the section where you want to change the line spacing. In the Home tab, click on the "Line Spacing" option in the "Paragraph" section. Select the number of line spacing you want from the drop-down options. If the option you want is not listed, click Leading Options. The paragraph window will open. You can edit the Range section in this window. Add bullets, numbering to a list If you want to put the written texts into a bulleted or numbered list, you must first select that text. If you want to write your text as a list, Click on the point you will enter. You can use two different methods for later. ◦ Home tab: Click any of the Bullets or Numbering options in the Paragraph section. ◦ Right-click menu: Click on any of the Bullets or Numbering options. Apply a background / shadow color to the paragraph Select the paragraph in the Word document to which you want to apply the background / shadow color. Then, on the Home tab, in the Paragraph group, click the arrow next to Shading. You can choose the color you want under theme colors.