Creating and Giving Presentations: A Guide for Effective Slide Design and Delivery - Prof., Study notes of Computer Science

Download Creating and Giving Presentations: A Guide for Effective Slide Design and Delivery - Prof. and more Study notes Computer Science in PDF only on Docsity! Michigan State University 1 Department of Computer Science and Engineering CSE 498, Collaborative Design Creating and Giving Presentations 02/18: Creating and Giving Presentations Wayne Dyksen Department of Computer Science and Engineering Michigan State University Spring 2009 CSE 498, Collaborative Design Creating and Giving Presentations • Creating – Organizing – Writing – Formatting • Giving Caveats • Many Variations – Opinions – Situations – Audiences – Presenters – Etc… • Seek Lots of Advice • Hard to Generalize • Always Exceptions to Every “Rule” • Do what works for you. Creating and Giving Presentations Creating Organizing – Writing – Formatting • Giving Canonical Organization • Title • Introduction • Contents – Section 1 – Section 2 ⁞ – Section N • Conclusion Force yourself to be organized. Your presentation should have • a beginning • an ending, and • flow. Introduction • The Point – What’s the point? – What’s the purpose? – What’s the “take away”? • The Plan – Go Over Presentation • Contents • Organization – Solicit Audience Questions About Plan Assume that your audience will only remember exactly one thing. What do you want it to be? Michigan State University 2 Department of Computer Science and Engineering CSE 498, Collaborative Design Creating and Giving Presentations Contents • Plan For 5 – 10 Minutes Total Attention • Plan on 1 – 2 Minutes Per Slide • Create Continuous Flow – From Start to Finish – Avoid Forward References • Keep Audience On Track – Use Contents Flow Mechanism – Where are we? • What’s done? • What’s left? Contents Divider Slides Creating and Giving Presentations • Creating – Organizing – Writing – Formatting • Giving Contents Divider Slides Creating and Giving Presentations Creating Organizing – Writing – Formatting • Giving Contents Divider Slides Creating and Giving Presentations Creating Organizing Writing – Formatting • Giving Contents Divider Slides Creating and Giving Presentations Creating Organizing Writing Formatting • Giving Contents Divider Slides Creating and Giving Presentations Creating Organizing Writing Formatting Giving Michigan State University 5 Department of Computer Science and Engineering CSE 498, Collaborative Design Creating and Giving Presentations Bullet Points • Less is more. – Less Points Per Slide – Less Words Per Point • Two or More – At Each Level – Avoid Single Point • Avoid – Single Point Consistent Case • Sentence case. – First word uppercase. – Other words lowercase. – Period at end. • lower case – all words lowercase – no punctuation • Title Case – All Words Uppercase – No Punctuation Your Choice Be Consistent Can Use Hybrid Scheme Inconsistent Styles • Some people use all kinds of styles in a presentation and on a given slide. • Annoying • style guide. • Use of sentence Fragments Okay. • Important point • Important Point • Both Title Case and sentence case mixed. • This slide makes the speaker look careless. Avoid Readability • Unreadable • Annoying • Readability Varies • Test – In Advance – In Actual Setting Directions to Spartan Stadium • US 96 West • US 496 North • Exit Trowbridge • Left on Harrison • Right on Shaw Lane • Stadium on Left “I know you can’t see this map but…” Avoid +setRights(in p_rights : Rights) : bool +getRights() : Rights +setName(in p_name : string) : bool +getName() : string +getApmnts() : Appointment +addApmnt(in p_apmnt : Appointment) : bool +addDisplay(in p_display : UserObject) : bool +login(in p_login : string, in p_pass : string) : bool +logout() -m_rights : Rights -m_name : string -m_apmnts : Appointment -m_display : DataTransfer User -m_EID : string -m_title Employee +setBarcode(in p_bc : BarCode) : bool +getBarcode() : BarCode -m_email : string -m_organization : string -m_barcode : BarCode Guest -m_barcode : string BarCode -m_pageData : object Webpage +authorizeUser(in p_user : string, in p_password : string) : object +setPermissions(in p_user : string, in p_permissions : object) : bool +addApointment(in p_guest : Guest) : bool +getApointment(in p_date : string, in p_sTime : short, in p_eTime : short) : Appointment +getEmployee(in Np_name : string) : User -m_db : string DBConnect -Ineracts with1 -Displays Data to 1 -Has 1 1 +requestData(in p_request : object) : bool +recieveData(in p_data : object) : bool +display(in p_value : object) +format(in p_value : object, in p_rules : object) : object +setUser(in p_user : User) +setMediator(in m_med) +setTemplate(in p_temp : object) #m_cUser : User #m_template : object #m_mediator : DataTransfer UserObject -Requests Data * -Sends Data * -Requests Data 1 -Sends Data 1 -m_permissions : string Rights -Restricts1 -is restricted 1 +requestData(in p_request : object) : bool +recieveData(in p_data : object) : bool +setDB(in p_db : DBConnect) +addUserObject(in p_uo : UserObject) +checkData(in p_data : object) : object +validateRequest(in p_request : object) : bool #m_db : DBConnect #m_userObjects : DataTransfer DataMediator +setDate(in p_date : string) +getDate() : string +setEmployee(in p_emp : Employee) +getEmployee() : Employee +setTime(in p_start : short, in p_end : short) +getTimes() : object -m_date : string -m_s_time : short -m_e_time : short -m_seeing : Employee -m_agenda : string -m_guests : Guest Appointment -includes * -attends * DataTransfer DataTransfer Class Diagram Avoid “I know you can’t read this but…” Michigan State University 6 Department of Computer Science and Engineering CSE 498, Collaborative Design Creating and Giving Presentations Really Important Quote “When, in the course of human events, it becomes necessary for one people to dissolve the political bonds which have connected them with another, and to assume among the powers of the earth, the separate and equal station to which the laws of nature and of nature's God entitle them, a decent respect to the opinions of mankind requires that they should declare the causes which impel them to the separation. We hold these truths to be self-evident, that all men are created equal, that they are endowed by their Creator with certain unalienable rights, that among these are life, liberty and the pursuit of happiness. That to secure these rights, governments are instituted among men, deriving their just powers from the consent of the governed. That whenever any form of government becomes destructive to these ends, it is the right of the people to alter or to abolish it, and to institute new government, laying its foundation on such principles and organizing its powers in such form, as to them shall seem most likely to effect their safety and happiness. Prudence, indeed, will dictate that governments long established should not be changed for light and transient causes; and accordingly all experience hath shown that mankind are more disposed to suffer, while evils are sufferable, than to right themselves by abolishing the forms to which they are accustomed. But when a long train of abuses and usurpations, pursuing invariably the same object evinces a design to reduce them under absolute despotism, it is their right, it is their duty, to throw off such government, and to provide new guards for their future security. --Such has been the patient sufferance of these colonies; and such is now the necessity which constrains them to alter their former systems of government. The history of the present King of Great Britain is a history of repeated injuries and usurpations, all having in direct object the establishment of an absolute tyranny over these states. To prove this, let facts be submitted to a candid world.” “I know you can’t read this whole thing but…” Avoid Too Much Information • The first thing you should do is ask yourself “What’s the point?” Every presentation should have a main point. What message are you trying to get across to your audience? If your audience will only remember one thing from your presentation, what do you want it to be? • It’s important to know your audience. The content will depend on the audience. Research your audience to determine the types of attendees and their expectations. • Do not put too much information on any one slide. Fewer bullet points is better than many. Use a few words as possible per bullet. Sentence Fragments are okay. • Chose fonts that are the appropriate sizes. If a font is too small, it may be unreadable. If a font is to large, it may be annoying. • While a picture may be worth a thousand words, too many pictures or too much clip art can be distracting. And, avoid the use of goofy looking clip art. Avoid Emphasis • Use One of… – Boldface – Italics – Underline • Do Not Over Use • Avoid – ALL CAPS IS FROM TYPEWRITER DAYS – BOLDFACE AND ALL CAPS AND UNDERLINE – Lots of Exclamation Points!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! Color • Good If – “Right” Colors • Readable • Coordinates – Not Overdone • Bad If – “Wrong” Colors • Not Readable • Clashes – Overuse of color can be very annoying. • Color Varies by Media (LCD, Projector, Paper, Etc.) • Test – In Advance – In Actual Usage (Projecting, Printing, Etc…) Transitions and Animations • Transitions – From Slide to Slide – Simple Better – Be Consistent • Animations – Bullets Within a Slide – Simple Better – Use Only If Necessary – NB: Take Time Recorder Mockup T e a m 6 : T e c h S m it h Transitions Michigan State University 7 Department of Computer Science and Engineering CSE 498, Collaborative Design Creating and Giving Presentations Clip Art Warning Can Be Too… • Distracting • Much • Trivial • Goofy • Ugly Transitions Really Great Quote “When, in the course of human events, it becomes necessary for one people to dissolve the political bonds which have connected them with another, and to assume among the powers of the earth, the separate and equal station to which the laws of nature and of nature's God entitle them, a decent respect to the opinions of mankind requires that they should declare the causes which impel them to the separation. We hold these truths to be self-evident, that all men are created equal, that they are endowed by their Creator with certain unalienable rights, that among these are life, liberty and the pursuit of happiness. That to secure these rights, governments are instituted among men, deriving their just powers from the consent of the governed. That whenever any form of government becomes destructive to these ends, it is the right of the people to alter or to abolish it, and to institute new government, laying its foundation on such principles and organizing its powers in such form, as to them shall seem most likely to effect their safety and happiness. Prudence, indeed, will dictate that governments long established should not be changed for light and transient causes; and accordingly all experience hath shown that mankind are more disposed to suffer, while evils are sufferable, than to right themselves by abolishing the forms to which they are accustomed. But when a long train of abuses and usurpations, pursuing invariably the same object evinces a design to reduce them under absolute despotism, it is their right, it is their duty, to throw off such government, and to provide new guards for their future security. --Such has been the patient sufferance of these colonies; and such is now the necessity which constrains them to alter their former systems of government. The history of the present King of Great Britain is a history of repeated injuries and usurpations, all having in direct object the establishment of an absolute tyranny over these states. To prove this, let facts be submitted to a candid world.” “I know you can’t read this whole thing but…” Transitions Animated Bullet Points • Take Time • To Reveal • Must Advance and Wait • For Each Bullet Point Animated • May Keep Looking at Slide • To Know When To Press Button • May Accidently Go to Next Slide Don’t Use Animations • If • You’re • Not • Really • Going • To • Use • Them Remember… Animations use up precious time. Spelling and Grammar • Mistaeks – Eazy Too Do – Far To Common – Unexceptable – Make Uoy Look Bad • Use – Spell Checker – Grammar Checker – Multiple Other People – Corporate Editor Corporate Resources • Standards – Style Guide – Presentation Templates – Graphics • People – Writers – Graphic Designers – Editors