Microsoft Word 2003-Computer Fundamentals-Lab Manuals, Exercises of Computer Fundamentals

Download Microsoft Word 2003-Computer Fundamentals-Lab Manuals and more Exercises Computer Fundamentals in PDF only on Docsity! Lesson 1: Microsoft Word 2003/2002 for Windows This tutorial teaches Microsoft Word basics. Although knowledge of how to navigate in a Windows environment is helpful, this tutorial was created for the computer novice. To begin, open Microsoft Word. Your screen will look like the one shown here. Click the X in the upper right corner of the New Document pane to close the New Document pane. Your screen will then look like the one shown here. The Title Bar Docsity.com This lesson will familiarize you with the Microsoft Word screen. We will start with the Title bar, which is located at the very top of the screen. On the Title bar, Microsoft Word displays the name of the document on which you are currently working. At the top of your screen, you should see "Microsoft Word - Document1" or a similar name. The Menu Bar The Menu bar is generally found directly below the Title bar. The Menu bar displays the menu. The Menu bar begins with the word File and continues with Edit, View, Insert, Format, Tools, Table, Window, and Help. You use the menus to give instructions to the software. Point with your mouse to a menu option and click the left mouse button to open a drop-down menu. You can now use the left and right arrow keys on your keyboard to move left and right across the Menu bar options. You can use the up and down arrow keys to move up and down the drop-down menu. The most frequently used menu options appear on the menu list. A chevron appears at the bottom of the list. Click the chevron to display additional menu options. Docsity.com 3. Standard and Formatting should have check marks next to them. If both Standard and Formatting have heck marks next to them, press Esc three times to close the menu. 4. If they do not both have check marks, click Customize. 5. Click the Toolbars tab. 6. Point to the box next to the unchecked option and click the left mouse button to make a check mark appear. Note: You turn the check mark on and off by clicking the left mouse button. 7. Click Close to close the dialog box. The Ruler The ruler is generally found below the main toolbars. The ruler is used to change the format of your document quickly. To display the ruler: 1. Click View on the Menu bar. 2. The option Ruler should have a check mark next to it. If it has a check mark next to it, press Esc to close the menu. If it does not have a check mark next to it, continue to the next step. 3. Click Ruler. The ruler now appears below the toolbars. Document View In Word, you can display your document in one of five views: Normal, Web Layout, Print Layout, Reading Layout, or Online Layout. Normal View Normal view is the most often used and shows formatting such as line spacing, font, point size, and italics. Word displays multiple-column text in one continuous column. Web Layout Web layout view enables you to view your document as it would appear in a browser such as Internet Explorer. Print Layout The Print Layout view shows the document as it will look when it is printed. Reading Layout Reading Layout view formats your screen to make reading your document more comfortable. Outline view Outline view displays the document in outline form. Headings can be displayed without the text. If you move a heading, the accompanying text moves with it. Word 2002 In Word 2002, you can display your document in one of four views: Normal, Outline, Page Layout, or Online Layout. Normal view Normal view is the most often used and shows formatting such as line spacing, font, point size, and italics. Word displays multiple-column text in one continuous column. Docsity.com Outline view Outline view displays the document in outline form. Headings can be displayed without the text. If you move a heading, the accompanying text moves with it. Print Layout view The Print Layout view shows the document as it will look when it is printed. Online Layout view The Online Layout view optimizes the document for online viewing (viewing the document in a browser such as Internet Explorer). Before moving ahead, check to make sure you are in Normal view: 1. Click View on the Menu bar. 2. The icon next to Normal should have a box around it. If the icon next to normal has a box around it, press Esc to close the menu. If the icon next to Normal does not have a box around it, continue on to the next step. 3. Click Normal. You are now in Normal view. Text Area Just below the ruler is a large area called the "text area." You type your document in the text area. The blinking vertical line in the upper left corner of the text area is the cursor. It marks the insertion point. As you type, your work shows at the cursor location. The horizontal line next to the cursor marks the end of the document. Exiting Word Docsity.com You have completed Lesson One. Typically, you would save your work before exiting. This lesson does not require you to enter any text, so you might have nothing to save. To exit Word: 1. Click File. 2. Click Exit, which can be found at the bottom of the drop-down menu. 3. If you have entered text, you will be prompted: "Do you want to save changes to Document1?" To save your changes, click Yes. Otherwise, click No. 4. Specify the correct folder in the Save In box. 5. Name your file by typing lesson1.doc in the File Name field. 6. Click Save. Docsity.com The Horizontal and Vertical scroll bars, if turned on, enable you to move up and down or across the window simply by pressing the icons located on the scroll bars. The Horizontal scroll bar is located above the Status bar. The Vertical scroll bar is located along the right side of the screen. To move up and down your document, click and drag the Vertical scroll bar up and down. To move back and forth across your document, click and drag the Horizontal scroll bar. Nonprinting Characters Certain characters do not print but do affect the document layout. You can elect to see these characters on the screen as you type or have them remain invisible. For these lessons, you should opt to see them onscreen. Here are most of them: Denotes a tab .. Denotes a space ¶ Denotes the end of a paragraph .... Denotes hidden text To show non-printing characters: 1. Click Home 2. Click the Show/Hide button. The button is orange. Recently Used File List Docsity.com If you enable the recently used file list, clicking File displays the most recently opened files near the bottom of the drop-down menu. You can click the file name to open the file quickly. Setting Options Before proceeding, turn on the Status bar, Horizontal scroll bar, Vertical scroll bar, nonprinting characters, and the recently used file list. Follow the procedure outlined here: 1. Click Tools on the Menu bar. 2. Click Options. 3. Click View to choose the View tab. 4. In the Show frame, check to see if there are checks next to Status Bar, Horizontal Scroll Bar, and Vertical Scroll Bar. 5. If all these items do not have check marks, go to the box next to the unchecked item(s) and click the left mouse button. Note: You toggle the check mark on and off by clicking the left mouse button. 6. In the Formatting Marks frame, check to see if there is a check mark next to All. Docsity.com 7. If there is no check mark next to All, go to the box next to All and click the left mouse button. A check mark will now appear. 8. Click General to choose the General tab. 9. Check to see if there is a check mark next to the Recently Used File List. If there is no check mark, go to the box next to Recently Used File List and click the left mouse button. Check to see if the number in the Entries box is at least four. If it is not, type 4 in the box. 10. Check to see if Inches is selected in the Measurement Units box (this sets the unit of measurement for the ruler). If it is not, click the pull-down menu and then click Inches. 11. Click OK to close the dialog box. Highlighting Text Throughout these lessons, you will be asked to highlight text. You can use either of the following methods: Highlighting by Using the F8 and Arrow Keys 1. Place the cursor before or after the text you wish to highlight and click the left mouse button. 2. Press the F8 key, which will serve as an "anchor" showing where text you wish to highlight begins or ends. 3. Press the appropriate arrow key (left arrow to move to the left or right arrow to move to the right) until the text is highlighted. You can use the up or down arrow key to highlight one line at a time. Press Esc to remove the anchor. Highlighting by Using the Mouse 1. Place the cursor before or after the text you wish to highlight. 2. Hold down the left mouse button. 3. Move the mouse left, right, up, or down until the text is highlighted. Highlighting Menu Items Menu Bar To select a Menu bar item: 1. Click the Menu bar item. A drop-down menu will appear. 2. To change the Menu bar option selected, move the mouse pointer across the Menu bar. Note: After you highlight an item on the Menu bar, you can also use the left and right arrow keys to move across the Menu bar. Drop-Down Menu Items When you click any option on the Menu bar, a drop-down menu appears. To choose a drop-down menu item:  Click the drop-down menu item. Or Docsity.com Lesson 3: Microsoft Word Basic Features This lesson covers typing, the Backspace key, the Delete key, inserting text, bolding, underlining, and italicizing. To begin this lesson, open Microsoft Word. Typing and Using the Backspace Key The exercises that follow will teach you how to enter and delete text. To enter text, simply type just as you would if you were using a typewriter. To capitalize, hold down the Shift key while typing the letter. Use the Backspace key to delete text. You do not need to press Enter to start a new line -- Microsoft Word automatically wraps at the end of the line. Press Enter to start a new paragraph. Exercise 1 1. Type the following sentence: Joe has a very large house. 2. Now delete the word "house." Using either the arrow keys or the mouse, place the cursor between the period and the "e" in "house." 3. Press the Backspace key until the word "house" is deleted. 4. Type boat. The sentence should now read: "Joe has a very large boat." The Delete Key You can also delete text by using the Delete key. First, highlight the text you wish to delete; then press the Delete key. Exercise 2 Delete the word "very" from the sentence you just typed. 1. Highlight the word "very." Place the cursor before the "v" in the word "very" and press the F8 key. Then press the right arrow key until the word "very" is highlighted. 2. Press the Delete key. The sentence should now read: "Joe has a large boat." Inserting Text You can insert text. To insert text, you must be in the Insert mode. To check to see whether you are in the Insert mode, look at the Status bar, located at the very bottom of the screen. Look at the right side of the Status bar. If the letters "OVR" are gray, you are in the Insert mode. If the letters "OVR" are black, you are in the Overtype mode. Insert Mode Docsity.com Overtype Mode To change to the Insert mode: 1. Double-click the letters "OVR." 2. The letters "OVR" are now gray. Alternate Method -- Setting Options by Using the Menu You can also use the menu to change to the Overtype mode. 1. Choose Tools > Options from the menu. The Options dialog box opens. 2. Click the Edit tab to choose the Edit tab. 3. The Overtype Mode box should be blank. If the box is blank, click OK. 4. If the Overtype Mode box is not blank, click the box to remove the check mark. Then click OK. Alternate Method -- Setting Options by Using Key You can use the keyboard to change to the Overtype mode. 1. Press Alt-t, o. 2. Click Edit. 3. Press Alt-v (toggles between overtype and insert). 4. Press Enter. Exercise 3 Make sure the letters "OVR" are gray before proceeding. You are going to insert the word "blue" between the words "large" and "boat." 1. Place the cursor after the dot between the words "large" and "boat." 2. Type the word blue. 3. Press the spacebar to add a space. 4. The sentence should now read: "Joe has a large blue boat." Overtype You can type over the current text (replace the current text with new text). However, you must be in the Overtype mode. Do the following to change to the Overtype mode. 1. Double-Click "OVR" on the Status bar. 2. The letters "OVR" should now be black. Make sure the letters "OVR" are black before proceeding to the following exercise. Docsity.com Exercise 4 Change the word "blue" to "gray." 1. Place the cursor before the letter "b" in "blue." 2. Type the word gray. 3. The sentence should now read: "Joe has a large gray boat." Bold, Underline, and Italicize You can bold, underline, or italicize when using Word. You also can combine these features -- in other words, you can bold, underline, and italicize a single piece of text. In the exercise that follows, you will learn three different methods for bolding, italicizing, or underlining when using Word. You will learn to bold, italicize, or underline by using the menu, an icon, or the keys. Exercise 5 Type the following exactly as shown. Remember, pressing the Enter key starts a new paragraph. Press the Enter key at the end of each of the following lines to start a new paragraph. Menu: Bold Italicize Underline these words All three Regular Icon: Bold Italicize Underline these words All three Regular Keys: Bold Italicize Underline these words All three Regular Your screen should look similar to the one shown here. Bold - Using the Menu 1. On the line that begins with Menu, highlight the word Bold. To do so, place the cursor before the letter "B" in "Bold." Press the F8 key; then press the right arrow key until the entire word is highlighted. 2. Choose Format > Font from the menu. The Font Dialog box opens. Docsity.com