Microsoft word 2007 Computer Fundamentals, Lecture notes of Windows Programming

Download Microsoft word 2007 Computer Fundamentals and more Lecture notes Windows Programming in PDF only on Docsity! Word Processing Using MS-Wo Computer Science (0012) Applied computing for schools and colleges SOFTWARE AND APPLICATIONS ated logical fions programmed to ace ier needs operations, Software is subdivided into two main categories Le: system software and application software. System software iy programmed te manage and centro! the operations of a computer system while the appfication software is the ype af software programmed to accomplish specific user needs. Application soft re is designed to help an end user do his work effectively fach application software is designed to carry out specific operations. WORD PROCESSING USING MS-WORD 2007 08 Giice Word 2007 Word processing this is the processing of creating, manipulation, editing, formatting of text and printing out of the created document using word processing software. Word processing is a processing that starts with the selection of the right software that suits the required functions that are needed in the production of the document. Word processing is done using a special software known as a word processor. There are a number of word processing software on market today. These include: Applied computing for schools and calleges Inserting a new columns You can insert new columns to an existing table through the following steps: Click in the cell of the table where a new column is to be added. Right click and select insert from the short cut menu Then select the preferred option of adding columns to the right or the left of the current cursor passion. Inserting a new row You can insert new rows to an existing table through the following steps: Click in the cell of the table where a new row is to be added. Right click and select insert from the short cut menu Then select the preferred option of adding rows to the top or the bottom of the current cursor passion. Deleting columns and rows Columns and rows can get deleted from a table; this is attained by selecting the preferred columns or rows to be deleted by nght clicking at the top most border of the column or the left most border of the rows to be deleted. Right click and select “Delete columns” for columns and “Delete rows” for rows. Deleting a table The entire table can get deleted from the document window through the following steps: Selecting the top left corner of the table Select delete from the layout menu. Select delete table to have the entire table deleted. Alternatively, for any operation that is to be done in a table, like: You need to use the Layout tab that is activated when the cursor is inside a table. To do the following these steps: pre ferred option moa RAM vO “amear nea | a % fy ad 4 : ey ae es [mea Baa a3 if 41 2 Perr iis ast ek ge | car cee ne Roecre|sar f)|tBtoetccmer SS aint) St ‘ .__- Se. Cehaet Si merge cee pe = anger Changing the designs such as changing cell colors and borders, changing the thickness of the borders and customizing the look of the table by erasing the borders and drawing more borders using a pen is done using the Design table Fo Hestetow Fl fet Coben | Fl Teta Row Ef lat Coduren |e pe Tere Fraver I Banged ews [) Banded Coluers akPencoler- Tate Table Style Options Dizon Baers ! Applied computing for schools and colleges needs to always cherish in life. We can now barely do anything sensible without computers. It is a digital world we live in these days. Paragraph stvling Paragraph styling is a function that helps a user to create one format that has various formatting styles that can be attached to paragraphs. This function is normally used to when dealing with a document of many pages. It makes it easy for a user to change attributes of font, font size. Font color, text indent and line spacing of a particular style created. The hidden window located under the change Styles button helps the user to display the default styles that are in the software. To attach any of the default styles, one needs to click in the paragraph that needs to adapt the settings of the set AaBbccDi A ab style then click at the preferred style ms “a w | MS-Word lets a user to create a new style based on the Quote S Change | preferred settings. Styles | “trains tron Fomeg a (tial - — Ss : are editable by clicking at the — style name and selecting MODIFY Name, and specify the preferred attributes that will appear with your test tee Rubies waveanaterwce de pe Qala co | Gvcaropertagye tc legacy open (Scher tarcome emus ae a Lows | This opens anew window that helps to create a new style TRY OUT. STYLE NAME: my favorite font, Alionment: Justified Line $pacing|5_Indent-2_ Bold and Italic: Font: Calibri, font color: Blue Tick automatically update option at the bottom and select OK To attach the created style to your text, please select the text you want to be affected, and select your style from the list of styles in the styles button. Your text will now appear with the settings you created. ‘You can change this appearance in all the parts of the document that has this style by clicking the hidden window button below the Styles and Settings button, click on your style and select modify Applied computing for schools and colleges Changing the size of a document The default size of the document is Ad. This is the normal size of the printable paper. Document sizes vary in sizes. However, one needs to note that the greater the number of size the smaller the printed paper will be and the smaller the size, the bigger the printable paper will be. To change the size of the document, follow these steps: option to enter the preferred sizes Each document must have at least one column by default. However, a document can be adjusted to have a news paper feel of multi-columns. This will enable document text to be arranged in columns. This can be two, three or more. To adjust a document window to have multi-columns, follow these steps: One can adjust columns to have either left or right as the bigger columns Ms-Word provide its users with additional options to further change the look of their columns, this is done by selecting the “More Columns” option under Page Layout > Columns Applied computing for schools and colleges appears with a number next to the font name. This will change the font and its sizes. Ms-word give 72 as the largest font available but one can make text more than the 72 size by using the grow font button that appears with A* or smaller than the least font size 8 by clicking at A- Other font attributes like subscript and supper scripts can also be attached to characters and words. Superscript will make the text become small and lifted up. And the subscript makes character appear small and lowered. This can be done by selecting the text that needs to be made superscript or subscript and click at the superscript or subscript buttons that appear in the Home Tab. (eo Cer am ee age Layout Fatwencen Mogi een Wier ek PA | ceneen Pa prisms nas | safe} ee neat | ll ; Popa ot Howe leet Rage beyond Berm; | isle Biremey Wire dee 10 is having an attribute of subscript ye abba Blue -f1 ti : I: 2Y nee | pee ee Fonese apiouilon eae bsdferscript ictamars ET Fast el ‘Changing the font color Text can change its color from the default black to any color of your choice. This is done by selecting the text or word whose color needs to be edited or changed and select the font color Notable: all the above functions can be changed at one using the font dialog box. This can be done by selecting the text or words to be affected, then use a keyboard combination Ctrl + D this will call the font dialog box that can be used to change the font, font styles, font sizes, font color, underline styles, and other additional effects. The effect of the attributes attached will be visible in the preview section at the bottom of the dialog box. The effect will take effect on the text when you click ok button to dismiss the dialog box. | nites PARAGRAPH EDITING A-paragraph is a combination of sentences. All the attributes that apply to characters apply to sentences and paragraphs. Paragraph alignment Paragraphs normally flash with the left margin. They can howewer be made to flash with the right margin, left and right margins or even centered. These are the main text alignments that are availed by MS-Word. The alignment buttons are located in the Home Tab after the font section. Applied computing for schools and colleges Text Indent Text indent is a function that enables text to be pushed to the right from the position of the cursor. Text indenting can be done by pressing the T48 key on = = your keyboard or by pressing the indent button in the Home tab under the eed oe paragraph section. The out dent key pulls the indented text to the left. Using backgrounds colors background color feature is found in the home tab and is activated through the following steps: background color adjusted. the icon of a bucket under the paragraph section. a ee The preferred background colors need to be clear and contrasting with the text color. For example a blue background can have a white text color, red background cannot be give a blue text color. Always one needs to use colors that are easy and convenient to be read. USING THE INSERT TAB The insert tab is used to insert objects in a document. Such objects include: pictures, clip art, shapes, charts, tables. headers and footers, pages numbers, text boxes, drop caps ete. Inserting a picture Pictures are used to put emphasis or to further visually explain a phenomenon. Images / pictures can be acquired by creating them using graphical software, downloading them or capturing them using scanners or digital cameras. To insert a picture to a document, follow these steps: ; appear. asia i BAP Dig Saeprsmeeee Tet ats ‘ 6 5 SS i . Sri ae font reue teeth ee See the picture i nserted. The inserted image normally appear with holders in the sides. These are used to resize the image horizontally or vertically. The rotation tool that appears in the top middle section of the holders is used to rotate the image or picture. Inserting shapes Ms-Word enables one to create his graphics using shapes. This feature is found in the insert tab under the illustrations sections. Shapes can be ordered in layers to create an image. Applied computing for schools and colleges To insert shapes to a document, follow these steps: document window. have the shape drown in the document window. Repeat steps 3 through 8 to have another shape drown. Draw an oval shape to draw a relatively big head ‘Change the fill color of the shape to green Insert another oval shape to create the eye for the left side Insert another oval shape to create the retina in the left eye ‘Change the retina oval shape to black ‘Click the retina oval shape, Press the CTRL button and hold it down as you left click at the white eye. Right click and select grouping in the shortcut menu then select group Copy t ped eye and paste it (CTRL + C then CTRL + V) Use the navigation arrows on the keyboard or use the mouse to move the pasted eye in the right position. Do the same for the ears Click to select a line from the shapes and draw the line to represent the mouth. USING TABLES Tables are used for proper placement of data and figures in a document. Tables are inserted in a document by clicking the insert table and clicking at the table button. This will activate a grid of columns and rows. To insert a table, you need to move your mouse over the grid of columns and rows to have the table preview in the document window. A click to have the selection confirmation made. This will enable the table of specified columns and rows drawn in the document window. | vats prone 7 tditee Applied computing for schools and colleges Starting MS-Word Microsoft word application can through different simple ways. These include the following: dccess through programs menu Ms-word can be accessed or started (Launched) through the following steps tai Access through Microsoft Word Icon Whenever one inserts a storage devices or has access to the storage devices where any document has been saved. This will show with an icon of Microsoft word. Double click the icon to launch the application. Or right click and select Open from the shortcut menu that pops out. Access through Run Ms8-Word Interface Microsoft Word uses a Graphical User Interface (GUI) that uses buttons, pictures and other control that can be manipulated or contralled using both the keyboard and the mouse. The figure below shows the general interface of MS-Word. ‘office utes Ribbon Deocarsent Windirw Iuscrtina Corser Vertical Scrall bor Title bar The title bar is the extreme top blue lining that has the name of the application and the document name. The title bar that three buttons (minimize, Maximize, Close) at the extreme right corner. Ribbon Ribbon is a collection of iconic buttons that are grouped under specific general functions. Document window The document window is a white work space where text. images and data manipulation is done.