Microsoft word short from, Cheat Sheet of Computer Fundamentals

Download Microsoft word short from and more Cheat Sheet Computer Fundamentals in PDF only on Docsity! 1 Table of Contents Opening a New Document ......................................................................................................................... 3 Navigating the Toolbar .............................................................................................................................. 3 Clipboard ................................................................................................................................................... 3 Cut ......................................................................................................................................................... 3 Copy ...................................................................................................................................................... 3 Paste ..................................................................................................................................................... 3 Format Painter .................................................................................................................................... 4 Font ........................................................................................................................................................... 4 Changing font and text size .................................................................................................................. 5 Bold/Italicize/Underline text ................................................................................................................ 5 Other font tools .................................................................................................................................... 6 Paragraph .................................................................................................................................................. 7 Bulleted and numbered lists ................................................................................................................. 7 Indenting ............................................................................................................................................... 8 Alignment and spacing ......................................................................................................................... 8 Shading and borders ............................................................................................................................ 9 Styles ....................................................................................................................................................... 10 Inserting Content ..................................................................................................................................... 10 Pages ....................................................................................................................................................... 10 Cover Page ........................................................................................................................................ 11 Blank Page ......................................................................................................................................... 11 Page Break ......................................................................................................................................... 11 Tables ...................................................................................................................................................... 11 Table Design ...................................................................................................................................... 12 Layout ................................................................................................................................................. 12 Illustrations ............................................................................................................................................. 13 Pictures ............................................................................................................................................... 13 Shapes ................................................................................................................................................. 14 Icons .................................................................................................................................................... 15 Charts ................................................................................................................................................. 15 Header and Footer .................................................................................................................................. 16 Header ................................................................................................................................................ 16 Footers ................................................................................................................................................ 16 Introduction to Microsoft Word 2 Page number ...................................................................................................................................... 17 Text ......................................................................................................................................................... 18 Text box .............................................................................................................................................. 18 Word art ............................................................................................................................................. 19 Drop caps ........................................................................................................................................... 19 Signature line ..................................................................................................................................... 19 Date and time ..................................................................................................................................... 20 Symbols ................................................................................................................................................... 20 Equations ............................................................................................................................................ 21 Symbols ............................................................................................................................................... 21 Layout ........................................................................................................................................................ 22 Page Setup .............................................................................................................................................. 22 Margins ............................................................................................................................................... 22 Orientation .......................................................................................................................................... 23 Size ...................................................................................................................................................... 23 Columns .............................................................................................................................................. 24 Paragraph ................................................................................................................................................ 25 Indent .................................................................................................................................................. 25 Spacing................................................................................................................................................ 25 Reviewing Your Document ..................................................................................................................... 25 Proofing ................................................................................................................................................... 25 Check document ................................................................................................................................. 25 Thesaurus ............................................................................................................................................ 26 Word Count ........................................................................................................................................ 27 Language ................................................................................................................................................. 27 Translate ............................................................................................................................................. 27 Language ............................................................................................................................................ 28 Comments ............................................................................................................................................... 29 Tracking .................................................................................................................................................. 29 Changes ................................................................................................................................................... 29 MW Keyboard Shortcuts ........................................................................................................................ 30 Additional Resources ............................................................................................................................... 32 5 o Click the left-hand drop-down menu to change the font. Scroll to view all available fonts and click to select your choice. To change the font of existing text, highlight the text first, then click the drop-down menu and select the desired font. o Click the right-hand drop-down menu to change the text size. Select the desired size, or click in the text box to manually type a specific size. You can also use the icons to the right of the text box to either increase text size (A^ ) or decrease text size (A ). To edit existing text, select the text before changing the size. • Bold, italicize, and underline text: o Bold: select the B to type bolded text. To bold existing text, select the text first, then select the B o Italicize: select the I to type italicized text. To italicize existing text, select the text first, then select the I Type to enter specific font size value Increase (left) and decrease (right) font size 6 o Underline: select the U to underline text as you type. To underline existing text, select the text, then select the U. To change the style or color of the underline, select the drop-down menu and choose the desired style. • Other font tools: o Strikethrough: Select the ab to strikethrough text as you type. To strikethrough existing text, select the text first, then select the ab. o Subscriptexample: Select the x2 to type a subscript. To change existing text to a subscript, select the text first, then select the x2 o Superscriptexample: Select the x2 to type a superscript. To change existing text to a superscript, select the text first, then select the x2 7 o Highlighting: Select the existing text that you wish to highlight and click the highlighter icon. To change the color of the highlighter, click the drop-down menu and select the desired color o Changing text color: Select the drop-down menu by the text color icon and choose a theme color, standard color, or customize the shade by clicking more colors. To change the color of existing text, select the text first, then choose the color. o Adding text effects: Select the drop-down menu by the and choose the desired effect. To add effects on existing text, select the text first, then select the desired effect. o Changing Text Case: To change text case, select the drop-down menu by the Aa icon and choose from Sentence case, lowercase, UPPERCASE, Capitalize Each Word, or tOGGLE cASE. To change the case of existing text, select the text first and then choose the desired case. Paragraph: • The paragraph section contains tools for formatting the basic layout of your document, including bulleted and numbered lists, indenting, alignment and spacing, and shading and borders. • Bulleted and numbered lists: o To start a bulleted or numbered list, click the corresponding icon. Use the drop- down menu to change the shape of the bullet or the style of numbering. To indent underneath one of the points in the list, hit ‘enter’ to create a new bullet and then hit ‘tab’. To create a list out of existing content, select all of the content and then click the icon of the list you want to create. 10 Styles: • The styles section contains preset formatting options that can be applied to your document overall. Open the drop-down menu to view all available presets, or select ‘Create a Style’ to save your current formatting to the Styles library. Inserting Content • The inserting content menu can be accessed by selecting the ‘Insert’ tab on the toolbar. It is organized into a number of sections, including pages, tables, illustrations, header & footer, text, and symbols Pages: • The pages section allows you to insert a cover page, blank page, or page break o Cover page: select the cover page drop-down menu and choose one of the cover page templates. You can also view an extended library of templates by clicking on ‘More cover pages from Office.com’ 11 o Blank page: select this to insert a new blank page below your cursor. MW will automatically insert a blank page as you are typing when you reach the end of a page o Page break: select page break to add a new page below the one you are working on and move to that page. Tables: • The tables section allows you to create a table right in your document. Select the table drop-down menu and choose the size of table that you want to insert. You can also select ‘Quick Tables’ to use any of the MW table templates or ‘Draw Table’ to manually create the table by clicking and dragging your cursor. 12 Once a table has been inserted, two new formatting tabs will appear: Table Design Layout • Table Design: o This tab offers design options for your table. Select one of the premade table styles from the drop-down menu, or use the shading and border tools to customize your design. • Layout: o This tab has several sections with formatting options for your table, including Draw, Rows and Columns, Merge, Cell Size, and Alignment o Draw: Includes tools to draw or erase parts of a table manually o Rows and Columns: Insert rows above or below the current row, insert columns left or right of the current column, and delete rows or columns 15 o Icons: opens a menu of premade icons that can be inserted into the document. After the icon is inserted, a ‘graphics format’ tab will be added to the toolbar with options for cropping, resizing, recoloring, or adding effects to the icon. o Chart: opens a separate window where you can choose the category and type of chart to insert. Once a chart is inserted, a corresponding MS Excel window will open for the purpose of editing chart values. Chart titles, category labels and axis labels can be added by clicking directly on the chart or by changing the corresponding label in the MS Excel window. Two tabs, Chart Design and Format, will also be added to the toolbar with options for changing color/design, cropping, and repositioning the chart. 16 Header & Footer: • The header and footer section lets you edit the header and/or footer on your document, as well as inserting a page number. o Header: The header is text within the first inch of your document. It repeats on every page and can be used to showcase information like title and author. To insert a header click the drop-down menu by ‘Header’ and select a header template. You can also manually format the header by choosing ‘Edit Header’ from the drop-down menu. After you select the header to insert, a ‘Header & Footer’ tab will appear with formatting options. Header text can be formatted using the ‘Font’ section on the ‘Home’ tab. To remove an existing header, select ‘Remove Header’. o Footer: The footer is text within the bottom inch of your document. It repeats on every page and, like the header, can be used to showcase information like title and author. To insert a footer, click the drop-down menu by ‘Footer’ and select a footer template. You can also manually format the footer by choosing ‘Edit 17 Footer’. After you select the footer to insert, a ‘Header & Footer’ tab will appear with formatting options. Footer text can be formatted using the ‘Font’ section on the ‘Home’ tab. To remove an existing footer, select ‘Remove Footer’. o Page Number: To add a page number, select the drop-down menu by ‘Page Number’ and select the ‘Top of Page’ or ‘Bottom of Page’ menu, depending on where you want to insert the page number. Then, choose a page number template. To remove an existing page number, select ‘Remove Page Numbers’ from the first drop-down menu. 20 o Date and Time: To insert the current date and time, select the ‘Insert Date and Time’ icon. Choose one of the built-in formats to insert. Check the ‘Update Automatically’ box to have the date update to whatever the current date is automatically. Symbols • The symbols section includes options for inserting text that is not present on the keyboard, including foreign and mathematic characters. X John Doe Signer 21 o Equation: To insert an equation, select the drop-down menu and choose one of the built-in equation templates. Once the equation is inserted, it can be edited directly. More templates can be accessed by clicking ‘More Equations from Office.com’. You can also manually build your equation by selecting ‘Insert New Equation’. Choosing this option will open the ‘Equation’ tab, which includes symbols and structures for writing equations. 𝑥 = −𝑏±√𝑏2−4𝑎𝑐 2𝑎 𝑥 = −4±√42−4(3)(5) 2(3) o Symbol: To insert a symbol, select the drop-down menu and choose one of the available symbols. If you want a symbol that is not pictured, click ‘More Symbols…’, choose a symbol or special character, and select insert. 22 Layout • The layout tab contains options for formatting the actual pages that your content is on, including adjusting the margins, changing orientation and page size, creating columns, and standardizing the indent and spacing of your paragraphs Page Setup • Margins: To change the margins on your page, select the drop-down menu and choose one of the built-in margin settings. To customize the margins, select ‘Custom Margins…’ and input the values you want. You can also adjust the margins by clicking and dragging on the rulers at the top and left of the page. 25 Paragraph • Indent: Indent allows you to choose how far away to move the paragraph from either margin. To set the values, click into either the ‘Left’ or ‘Right’ box (depending on which margin you want to edit) and type distance you want. You can also manually change the value by clicking on the up or down arrows to the right of the text boxes. • Spacing: Spacing allows you to change how much space appears before and after specific, selected paragraphs. To set the values, click into either the ‘Before’ or ‘After’ box and type the space you want before or after paragraphs. You can also manually change the value by clicking on the up or down arrows to the right of the text boxes. Reviewing Your Document • The review tab contains tools for editing and revising your content with sections on proofing, language, comments, tracking, and changes. Proofing: • Check Document: MW has a built-in editor that checks for spelling and grammar errors. Content that MW labels as misspelled is underlined with red, while grammar errors are underlined with green. To check all of the errors that MW identified in your document, click ‘Check Document’. This will open the Editor panel. Click on ‘Spelling’, ‘Grammar’, or ‘Conciseness’ to view the errors and recommendations for correcting them. 26 • Thesaurus: Click on ‘Thesaurus’ to open Word’s built-in thesaurus, then type the word you want to find synonyms for. You can also right-click on a word and click on ‘Synonyms’ to view a short list of similar words. 27 • Word Count: Word automatically counts the number of words, pages, characters (with and without spaces), paragraphs, and lines in your document. To view this information, click on ‘Word Count’. You can also quickly check the number of words and pages in your document in the lower left-hand panel of MW. Language • Translate: The MW translate function allows you to translate a section of your document or to create a translated copy of your document. Select the drop-down menu and choose the appropriate option. This will open the Translator panel, where you can enter the language to translate to/from. 30 while choosing ‘Reject’ will revert your content to what it was before the changes. Use the ‘Previous’ or ‘Next’ buttons to jump between tracked changes. You can also accept or reject all changes at once by clicking the respective drop-down menus and selecting ‘Accept/Reject All Changes’ MW Keyboard Shortcuts Function: Open a document Create a new document Save document Close document Cut Copy Paste Select all content Bold Italic Underline Windows: Ctrl + O Ctrl + N Ctrl + S Ctrl + W Ctrl + X Ctrl + C Ctrl + V Ctrl + A Ctrl + B Ctrl + I Ctrl + U MacOS Cmd + Shift + S Cmd + F4 Cmd + X Cmd + C Cmd + V Cmd + A Cmd + B Cmd + I Cmd + U 31 Function: Decrease font size Increase font size Center text Align text left Align text right Undo Redo Print Print Preview Copy selected formatting Paste selected formatting Indent paragraph Remove paragraph indent Apply single spacing Apply double spacing All text upper case Hide selected text Subscript Superscript Insert line break Insert page break Copyright symbol Trademark symbol Reg. trademark symbol Ellipsis Hyperlink Insert comment Windows: Ctrl + Shift + < Ctrl + Shift + > Ctrl + E Ctrl + L Ctrl + R Ctrl + Z Ctrl + Y Ctrl + P Ctrl + Alt + I Ctrl + Shift + C Ctrl + Shift + V Ctrl + M Ctrl + Shift + M Ctrl + 1 Ctrl + 2 Ctrl + Shift + A Ctrl + Shift + H Ctrl + = Ctrl + Shift + Plus sign (+) Shift + Enter Ctrl + Enter Ctrl + Alt + C Ctrl + Alt + T Ctrl + Alt + R Ctrl + Alt + Period (.) Ctrl + K Ctrl + Alt + M MacOS: Cmd + Shift + < Cmd + Shift + > Cmd + E Cmd + L Cmd + R Cmd + Z Cmd + Y Cmd + P Cmd + Shift + C Cmd + Shift + V Ctrl + Shift + M Cmd + Shift + M Cmd + 1 Cmd + 2 Cmd + Shift + A Cmd + = Cmd + Shift + Plus sign Shift + Return Cmd + Return Option + G Option + 2 Option + R Option + Semicolon (;) Cmd + Option + A 32 Additional Resources • MW in-application training o Access in training within the MW application by navigating to the ‘Help’ tab, then clicking on ‘Show Training’ • Online Microsoft Word Help and Learning o https://support.office.com/en-us/word • “Welcome to Word” Document Template o MW has a built-in introductory document. To open, first open MW, then click on the ‘Welcome to Word’ template under ‘New’