User Guide for Student Record in StudyNet System at University of Hertfordshire, Study notes of School management&administration

Download User Guide for Student Record in StudyNet System at University of Hertfordshire and more Study notes School management&administration in PDF only on Docsity! New Student System – notes for students using the Student Record in StudyNet Page 1 of 6 University of Hertfordshire: September 2011 v1 Notes on using your Student Record in StudyNet There are two main screens in the Student Record My Courses This is a real-time view of the information we hold about you, your course and module enrolments Your enrolments on courses are shown by academic year (often also referred to as session) Each course enrolment in an academic year is called a ‘course instance’ – you will start to come across this phrase as we get used to the new Student system You can click on a link to see previous (or future) course years. You will currently be restricted to see 2011 course enrolments only The main display will show you information about the course enrolment selected. Information about what each line means is shown at the end of these notes If you are on a course that extends beyond the end of next July, you may find that later this year a 2012 course instance is displayed. You do not need to worry about this – it just indicates that you may still be studying in the 2012 academic year My actions You will also see a section on the side of the screen called ‘My actions’. This displays to you any online services you need to complete. Please check this as soon as you can There are two services that may be showing at the beginning of Semester A Confirm a Place – for 2011 semester A, this is for students who are joining their course for the first time. This service allows new students to take up the place they have been offered by self-enrolling (part 1 of the registration process). If you are new to your course and Confirm a Place is displayed, please try to complete it before you come to your scheduled registration session (part 2 of the registration process New Student System – notes for students using the Student Record in StudyNet Page 2 of 6 University of Hertfordshire: September 2011 v1 Build Curriculum – for 2011 semester A, this will not be offered on all courses. This service lets you self-enrol on your preferred optional modules. If Build Curriculum is displayed, please try to complete it as early as possible. It will open from 20 September and close after 14 October. Please note that you can save and exit from the service if you are not sure about your optional module choices. You can get more advice and guidance about choosing optional modules from your programme staff. You may find that Build Curriculum remains displayed even after you submit your module choices. Please note that once you have submitted your choices, you won’t be able to access the service again – if you want to change your mind about optional modules, you will need to contact your programme administrator to change them. Module enrolments When you view your course enrolment information, any module enrolments will also be displayed You will see the title of the module and its code; whether it is core or optional to your course; how many credits it is worth, and your registration status on the module Optional modules will be manually added to your record if Curriculum Build is not available to you Normally, your registration status will show as Registered. If other statuses are showing – please check out the table below for what they mean From February 2012, you will also be able to see any semester A module results published here, once your Module Board has awarded grades for your assessments New Student System – notes for students using the Student Record in StudyNet Page 5 of 6 University of Hertfordshire: September 2011 v1 More about statuses Your status on the course tells you whether you have finished all of your registration processes. Check the following table to see what your status means: Status What does it mean? Pre-registered Temporary status: you are not yet fully registered at the University There is more information below about what you need to do Self-registered Temporary status: you are not yet fully registered at the University There is more information below about what you need to do Registered This is the status that all students must be at to be fully registered If you have multiple course enrolments in an academic year (for example if you have a repeat course instance because you failed one or modules in a previous year and need to be reassessed for them) – so long as you are showing as registered on the main course enrolment, we will be able to change the status of your other enrolments as well Provisionally Registered Temporary status: you are not yet fully registered at the University You will have been asked to provide more information during registration. You will remain at this status until you have been able to provide the information. Please note that we will not be able to record results for any assessments you undertake until your status is fully registered Transferred Your record has been updated to show that you have moved to a different course/course instance – the original enrolment will be showing as transferred Withdrawn Your record has been updated to show that you have withdrawn from a course enrolment. This may either be because you have withdrawn from all study; or because you have asked to move to another course/course instance, and the original enrolment is now showing as withdrawn Dormant Your record has been updated to show that you are taking a temporary break from your studies. If you have returned to study, and your course enrolment is still showing dormant, please tell your programme administrator More about registration processes Still showing pre-registered status on your main course enrolment? Are you a new student joining the course for the first time? – complete Confirm a Place if it is available; if it isn’t displayed in your Student Record, check your joining information or with your programme staff to see if you can still attend your scheduled registration session in the LRC. If you’ve missed this, your programme administrator can advise you further Are you an existing student returning to study on the same course you were studying last year? - your status may be temporarily at pre-registered status whilst we update it, but we should correct it shortly. Your programme administrator will advise you if you need to do anything specific – if it is still at pre- registered at the end of October, get further advice from your programme administrator New Student System – notes for students using the Student Record in StudyNet Page 6 of 6 University of Hertfordshire: September 2011 v1 Still at self-registered status? Are you a new student joining the course for the first time? – you need to complete part 2 of the registration process. Check your joining instructions to see when your course registration session is scheduled in the LRC, or check with your programme staff. If you’ve missed this, your programme administrator can advise you further Are you an existing student returning to study on the same course you were studying last year? - if you’re studying on campus, your status should change to registered once you have swiped in (please note that this may not happen until week beginning 19th September). If you’re on placement or studying at a college or by distance, your status will be changed to registered once your programme administrator has confirmed that you have returned to study Still showing provisionally registered status? You need to provide the information you have been asked for to Student Registry as quickly as possible so they can complete your registration. Please remember that this status means you are not registered, and we will not be able to record any assessment information on the new system until you are fully registered If you are in any doubt about what information you need to provide, please go to the Student Centre or email on Student.Registry@herts.ac.uk More about module registration statuses Registered: normal status Repeat: re-enrolled to study that module again and will be re-taking assessment Referral: offered a referral in the assessment – carried forward from previous session Deferral: offered a deferral in the assessment – carried forward from previous session De-selected: either an optional/core module was entered in error or you’ve changed your mind about studying it Withdrawn: withdrawn from the course permanently or allowed to take a temporary break from studies – in either case this status will be applied to all the modules Exempt: taken previously (doesn’t always mean you’ve passed it); or we’ve added credit for prior learning to your record