PC Operations & File Management: Hardware, Software, Storage, Protection, Slides of Learning processes

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Basic PC Operations and File Management Applications docsity.com Hardware and Software • Hardware – Parts You Can Touch – Peripheral – Attachments, i.e. Printer • Software – Electronic Instructions – Operating System - i.e. Windows XP – Application Software – i.e. MS Word docsity.com Typical Computer Components • Computer Case • Monitor – CRT or LCD (Flat Panel) • Printer – Laser or Ink-Jet • Modem – Telephone or Cable • Keyboard • Mouse • Network or LAN docsity.com Printer Considerations • Color or Black/White • Laser or Ink-Jet • Buffer – Storage Until Printed • Spooler – Stores Jobs for Printing • TrueType Font – Size Without Distortion • Multifunction Printer – Print, Copy, Fax, Scan • Dot Pitch docsity.com Monitor Considerations • Resolution – Measured in Pixels – 640 x 480 – Clearly View Larger Images – 800 x 600 – 1024 x 768 – 1280 x 1024 – More Information at Once • Dot Pitch – 0.28 or Less docsity.com Communication Ports • Parallel Port – 25 Pins, Female • Serial Port – 9 or 25 Pins, Male • Monitor Port – Connects Monitor • Keyboard Port – Connects Keyboard • Game Port – Connects a Joystick • Universal Serial Bus (USB) Port – Connects Up to 127 Devices docsity.com Mouse Actions • Click – Selects an Item on the Screen • Drag and Drop – Moves Item on Screen • Double-Click – Opens Document or Program • Right-Click – Displays a List of Commands • Wheel Mouse – Scroll and Zoom docsity.com Modem Communications • Handshake – Method of Data Exchange • Online – Connection of Two Modems • Data Compression – Data Closer Together • ISDN – LAN Connections to Internet – Integrated Services Digital Network • Cable – Fast Connection to the Internet docsity.com Application Software • Word Processing • Spreadsheet (Worksheet) • Database • Graphics • Presentations • Web Design • E-Mail • Internet Browser docsity.com Typical Word Processing Functions • Create Documents • Edit Documents • Format Documents • Print Documents • Insert and Format Graphics • Create Tables • Mail Merge Applications docsity.com Typical Spreadsheet Functions • Manage Finances • Manage, Sort, Organize, and Retrieve Data • Formulas and Functions • Editing Data • Formatting to Enhance Appearance • Charting (Graphing) to Summarize Data docsity.com Utility Software Programs • Norton Utilities – Virus and Firewall • McAfee – Virus and Firewall • Acrobat Reader – View Portable Documents • WinZip – Unzip Compressed Files • Flash Reader – Accessing Internet Sites • Windows Media Player – Plays Internet Audio and Video Files docsity.com Network Talk • LAN – Connects Computers Within a Small Area, such as a Building • Modem – Required to Transmit and Receive Data on the Network • Hub – Location Where All Cables on a Network Come Together • Cables – Transmission Lines Such as Coaxial, Twisted Pair, or Fiber Optic docsity.com Network Talk • Server – Central Computer That Stores the Files for all Persons on the Network • Client – A Computer that can Access Files from the Server • Ethernet – Popular Way for Data to Travel • Firewall – Controls Access to the Network • User Name and Password - Security docsity.com Defragmenting Hard Disk • Click Start, All Programs, Accessories • Click System Tools • Click Disk Defragmenter to access the Disk Defragmenter dialog box • Click once on the drive to be defragmented – such as Drive C: • Click the Defragment button to begin process docsity.com Disk Cleanup Utility • Click Start, All Programs, Accessories • Click System Tools • Click Disk Cleanup to activate the Disk Cleanup utility • Wait while the hard disk is analyzed (this may take a few minutes with Windows XP) • Check the checkboxes for each category of files you wish to delete • Click OK docsity.com Working with Files in Windows Explorer • Click Start, All Programs, Accessories • Click Windows Explorer • Folders Toolbar appears in the left pane • Contents of selected folder appears in the right pane • Use + and – symbols to expand and collapse folders in the Folders Toolbar • Note: Windows Explorer can also be accessed by holding down the Windows  key and pressing E. docsity.com Moving Files with Mouse • Access Windows Explorer • Use the mouse to select the files to be moved (hold down CTRL key to select multiple files) • Drag the file (s) to the new location – such as a new drive or to a new folder • Note: When files are moved, they will no longer appear in the original location. To maintain the original files in their original location, copy files instead of moving. docsity.com Moving Files with Edit • Access Windows Explorer • Use the mouse to select the files to be moved (hold down CTRL key to select multiple files) • Click Edit • Click Move to Folder • Select the new location for the file (s) using the + and – buttons to expand and/or collapse folders • Note: If a new folder is desired, click the Make New Folder button and key the new folder name • Click Move button docsity.com Copying Files with Mouse • Access Windows Explorer • Use the mouse to select the files to be copied (hold down CTRL key to select multiple files) • Hold down the CTRL (control) key and drag the file(s) to the new location – such as a new drive or a new or existing folder • Note: When files are copied, they will appear in the new and the original location. docsity.com Deleting Files • Access the desired file in Windows Explorer and locate the file(s) to be deleted • Click once on the file name(s) to be deleted • Press the <delete> key to access the Confirm File Delete dialog box • Click Yes to confirm the file (s) deletion • The deleted file (s) will be sent to the Recycle Bin if it is activated • Note: This same process can also be used to delete a folder and its contents docsity.com Recycle Bin Properties • On the Windows Desktop, right click Recycle Bin • Click Properties • Click the Global tab • Verify that “Use one setting for all drives:” option is selected • Verify that “Display delete confirmation dialog” checkbox is checked • Click OK docsity.com Restoring Deleted Files • Files that have been deleted are normally stored in the Recycle Bin and can be restored. • On the Windows Desktop, double click the Recycle Bin to show files in the folder • Click once on the file to be restored • Click File • Click Restore • Click the Close button  to close the Recycle Bin window • Note: Files can also be restored by selecting “Restore this item” under the Recyle Bin Tasks options docsity.com Finding a Specific File • Click Start • Click Search • Click All files and folders • In the Search Results dialog box, key in all or part of the file name to search for or key in a word or phrase in the file • Under the Look in: option, select the drives or locations to search • Click Search button • The files will then appear that match the search criteria • Double click the desired file to open it • Note: Searches can be based on name, content, date, document type, size, when modified, etc. docsity.com Creating a Desktop Shortcut • A shortcut permits you to open a file or folder that you use often • Locate the desired file in Windows Explorer • Click once on the file name • Click File • Click Send To • Click Desktop (create shortcut) • The shortcut icon then appears on the Desktop. It appears with an arrow to distinguish it as a user-created shortcut • Note: A shortcut can be renamed by right clicking the shortcut icon and then choosing rename. docsity.com  Shortcuts •  + E for Windows Explorer •  + R for Start, Run •  + U for Utility Manager which includes voice narrator and on-screen keyboard •  + D or M to minimize a window •  + H for on-screen keyboard •  + L for Start, Log Off •  + V for Office Voice Recognition utility docsity.com