Pc software notes for university exam in Computer Applications, Study notes of Computer Applications

Download Pc software notes for university exam in Computer Applications and more Study notes Computer Applications in PDF only on Docsity! _ 1 PC Software and Multimedia • A word processor is software or a device that allows users to create, edit, and print documents. It enables you to write text, store it electronically, display it on a screen, modify it by entering commands and characters from the keyboard, and print it. • Adding, Removing and Copying Test : Documents can be modified easily in MS Office. We need not strike off any word as in the case of type writer. We can easily place a new word in place of existing one. The new word or paragraphs will automatically be adjusted in the place of deleted or modified text. We can also copy a part or whole of the matter from one file or document to another document. • Spell Check of words : The spellings of words in the document can be rectified automatically. We can find alternative words to our typed words. Not only that, even the grammatical errors can also be rectified in word processor • Headers and Footers : A Header is the text appearing above the document and Footer is the text appearing below the document. In Word Processor, we can create these Headers and Footers in the document easily. • Creation of Tables : Tables can be created neatly in word processor. If you give directions for required number of rows and columns, word processor provides a ready made table to work . • Bullets and Numbering : Bullets are special symbols which can be put for different points in a document whereas numbers are ascending figures like1, 2, 3, ...... etc. Which can be assigned to different points in the paragraph or document. In word processor we can assign such bullets or numbers automatically with a single command. • Home: Clipboard, Fonts, Paragraph, Styles, and Editing. • Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols. • Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange • References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of Authorities • Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish • Review: Proofing, Comments, Tracking, Changes, Compare, Protect • View: Document Views, Show/Hide, Zoom, Window, Macros • Opening an Existing Document I. Click the Microsoft Office Button and Click Open, or II. Press CTRL+O on the keyboard, or III. If you have recently used the document you can click the Microsoft Office Button and click the name of the document in the Recent Documents section of the window Insert picture of recent docs • Saving a Document I. Click the Microsoft Office Button and Click Save or Save As, or II. Press CTRL+S on the keyboard, or III. Click the File icon on the Quick Access Toolbar. • Printing Document to a file page You can print the document. I. Print – In print option you can change the number of copies, Select page no., choose printer etc before printing. II. Quick Print – In quick print the document is directly send to the printer without making any changes. III. Print Preview – Preview and make changes to pages before printing. Used for superscript and subscript of the text It is used to highlight the important text It is used to change the color of the font. It is used to draw a line through the middle of the selected text. It is used for sentence case, Lower case, Upper case, ToGgLe case etc. It is also used to change the size of the selected text Make sure the “Home” tab is active and click the “Paragraph Settings” button in the lower-right corner of the “Paragraph” section. On the “Paragraph” dialog box, select the settings you want to change Aligns to the left with a ragged right margin. Centers the selected text. Aligns to the right with a ragged left margin. Aligns the selected text to both the left and right margins Makes a numbered list or reverts back to normal. Add, or remove, bullets in a selected paragraph. Decreases the indent to the previous tab stop. Indents the selected paragraph to the next tab stop. Adds or removes a border around selected text or objects. It is used to give the spacing between the lines. It is used to sort the Lines in order to alphabetical or numerical. Show paragraph marks and other hidden formatting symbol. Color the background behind the selected text or paragraph. FIND TAB STEPS: • Find searches for specified text in the active document • To find a specified text in the document go to Edit menu choose find option or click the find icon ( ) on the toolbar or make use of the shortcut key combination Ctrl+F. • The Find and Replace dialog box will get displayed. • Enter the text to be searched in the Find what tab. • Clicking the Find Next button the specified text will be located in the document. REPLACE TAB STEPS: To find and replace a word or phrase in your document you need to : • Go to Edit section in the Home Tab select “Replace” to open the find /replace dialog box. • Enter the text in the “Find what” box. • Enter the text in the replace box which you want to replace. • Note : If you do not enter any character at the “Replace box”, the program will delete all the results matching the search criteria. •Many times we need to apply the same formatting effects, like font,font size, style, color, border, shading and many more to different portions in active document with the help of Format Painter facility in MS Word. •Format in MS Word is an important tool of Microsoft Word. •You can use Format Painter to quickly applied copied formatting from one place to another place in the active document of MS Word. • If you want to cancel Format paint then you just simply press ESC key. ait Home Insert Design Layout References Mailings Review Vi fo“ ial Black -[11-| A A | Aa>| I= -fS- E> |e “3 Copy ; _ Paste B I U-~-a&x, x’ A-Y%-A- = === f- - ™ Format Painter cinooaagy te Font fs Paragraph ? This text is already formatted. This text is going to be formatted with Format Painter. 4] 6 Figure : Format painter using the mouse Cut : • Deleting unnecessary data from a document is called cutting. • In Microsoft Word, you can cut text from one area of a document and paste that text anywhere in the document. • After you cut the text, it gets stored in the clipboard. • If you want to cut any text or word from a document, it is advisable to Select the word first. • To cut, Right Click → Cut. • The shortcut key is "Ctrl + X". INSERT Document! - Word ? DESIGN | PAGELAYOUT REFERENCES = MAILINGS «REVIEW VIEW f= 81 8 | pspbcene aapbcer AaBbC: 3 z - No Heeding 7 Celbri Body) -)11 wt Ay = = = oruy-a A.connection that’s used for groups of computers. This is common in small offices and internet cafes, This ts where everyone can share files basically, and is also known to be a good way to. connect between computers whenever they want to share an internet connection, or whenever they want to play games with each other, Wide Area Networks (WAN): This is a common type of network nowadays that’s made possible by wireless technology. Usually, a credential or service from a certain company Is needed to enter 3 connection in this type of network, but there are others that can be used for free. This ts good for internet connection, The internet ts a well-known version of this one, Metropolitan Area Networks (MAN): Amore powerful version of the local area network where it can cover up the whole city in terms ‘of connection. A huge server is usually used for this type of connection.  Select the text @wHe- Oo th: Document! » Word 7™M-o x iw WOME INSERT DESIGN. «| PAGELAYOUT REFERENCES = MAIUNGS. REVIEW VEW Signin Calibn (Body) = |11 a f= 81 8 | aspbceo: aapoce AaBbC . Paste 3 > A-w-a- 2 TNeS fing 1 |) | ESting ae ye BI Ur mx xe A a Cana) [Nn Kk we AY Spec. Heading ' ® ace ao Styles 6 a Lee eee 2 orwe - ‘ ‘ = . (ANE ¥ b& ce A.connection that’s used for groups of computers. This is common in smatl offices and internet cafes, This is where everyone can share files basically, and Is also known to be a good way to connect between computers whenever they want to share an internet connection, or whenever they want to play games with each other, 3 * Wide Area Networks (WAN): This is a common type of network nowadays that’s made possible by wireless technology. Usually, 2 credential or service from a certain company is needed to enter a connection in this type of network, but there are others that can be used for free. This ts good for internet connection, The internet is a well-known version of this one, * Metropolitan Area Networks (MAN): Amore powerful version of the local area network where it can cover up the whole city in terms ‘of connection. A huge server is usually used for this type of connection.  @aA%- Oo HH: Ea HOME INSERT DESIGN. PAGE LAYOUT MAUNGS REVIEW VIEW x a 7 : ge cameiewn =| A A nae te EE £1 | nssbcenx| aspocex AaBbcc | “* 2S) Paste BrU-mxx A-Y-A- Be «Be TNormal | TNoSpac_ Hesding t Editing Fort 6 | ie Stes f 5 Cliba (Bosy)]-[11 - '. oe emma) 0 la el 2 Biy Styles + Local Area Networks 5 (he: 1 = nod 1is fs Common in small offices and internet * they want to play games © Wide Area Networks (Ws ‘This is @ common type of D Usually, a credential or se type of network, but ther, connection. The internet © Metropolitan Ares Netw« [I Amore powerful version ._ of connection. A huge set "® OPA 1, and Is also known to be a good way to share an internet connection, or whenever Paste ot eo Adyyst List indents. lade possible by wireless technology. ny is needed to enter a connection in this 1d for free, This Is good for internet orn. his one, Berageaph, Define Synonyms , there it can cover up the whole city in terms Translate iype of connection Seach with Bing typerenk o x Sign ie New Comment Paste: • Select your text and then copy it.. • Use mouse to move the cursor to desired position to paste the copied text. • Click paste to insert the copied text in its new place. • You can paste clipboard information as often as you like. • To paste, Right Click → Paste. • The shortcut key is "Ctrl + V". • Cover Page :This button can be used to insert a pre-formatted cover page for a document. The information that is to appear on the page is filled in after the page is created. • Blank Page :To insert a new blank page for a document at the cursor position, click this button. • Page Break :Click this button to end a page at the current cursor position and start a new page. Tables : • This button is used to insert a table into the document. • A grid will appear that can be used to create the table. • Additional options for creating a table are also available, such as drawing a table or using the Quick Tables feature. Picture : • To insert a picture from a file on the computer into the document, click this button. • The Insert Picture dialog box will appear. • This dialog box is used to select the picture that is to be inserted into the document. Smart art : • Smart Art To insert a Smart Art graphic into the document, click this button. • Smart Art graphics are objects such as Venn diagrams and organizational charts. • When the button is clicked, a gallery of different categories and shapes will be displayed. Chart : • Group/Button Description Chart Use this feature to insert a bar, area, or line chart. • When this button is clicked the Insert Chart dialog box will display. • In this dialog box, it is possible to specify the type of chart. Inserting a hyperlink • Open Microsoft Word. • Type the appropriate text in the Word document. • With your mouse or keyboard, highlight the text you want to turn into a hyperlink. For example, in the picture below, the text "ComputerHope website" is highlighted. • In the menu bar or Ribbon at the top of the Word program window, click the Insert tab. • On the Insert tab, in the Links section, click the Hyperlink or Link option. • In the Insert Hyperlink window, type in the web page address you want to set the highlighted text to link to in the Address text field, then click OK. Header : • To insert text that appears at the top of each page of the document, click this button. A gallery of header styles and formats will appear. • Click the heading style that is to be applied to insert it into the document. Footer : • This button is used to insert text that appears at the bottom of each page of the document. A gallery of footer styles and formats will appear. • Click the footer style that is displayed to insert it into the document. •Click Insert > WordArt, and pick the WordArt style you want. •To insert decorative text into the document, click this button. • A gallery of different styles of WordArt will display. •Click the desired format to create the WordArt image.