Importance & Guidelines of School Policies: PTA Activities & Fund Collection, Essays (high school) of English

Download Importance & Guidelines of School Policies: PTA Activities & Fund Collection and more Essays (high school) English in PDF only on Docsity! 84 Learning Outcome: (Explain the importance of school policies in school operation) Schools are institutions motivated by a shared vision. Necessarily, schools must have policies for them to realize their vision and mission. These policies are reflection of the values of the people who created them. Whatever policies are formulated must redound to the improved teaching-learning of learners which is the very reason of the existence of schools. In this Chapter, we will focus on school policies that govern school and community partnership. Read this excerpt of DepEd Order 54, s.2009 Activities All PTA activities within the school premises or which involve the school, its personnel or students shall be with prior consultation and approval of the School Head. 1. Financial Matters. Such collections shall be made by the PTA subject to the following conditions: If collection of the School Publications Fee, Supreme Student Government (SSG) Developmental Fund and other club membership fees and contributions is coursed through the PTA as requested by the concerned organization, the amount collected shall be remitted immediately to the school, SSG or other student organizations concerned on the day it was collected. The pertinent organization shall deposit the funds with a reputable bank on the next banking day under the organization’s account. No service fee shall be charged against any student organization by the PTA. Non-compliance or any violation of the aforementioned conditions shall be a ground for the cancellation of the PTA’s recognition and/or the filing of appropriate charges as the case may be. 2. Policy on Collection of Contributions Cognizant of the need of an organization for adequate funds to sustain its operations, a duly recognized PTA may collect voluntary financial contributions from members and outside sources to enable it to fund and sustain its operation and the implementation of its programs and projects exclusively for the benefit of the students and the school where it operates. The PTA’s programs and projects shall be in line with the School Improvement Plan (SIP). A. The contributions should be a reasonable amount as may be determined by the PTA Board of Directors; MODULE 11: SCHOOL POLICIES AND THEIR FUNCTIONS 85 B. Non-payment of the contributions by the parent-member shall not be a basis for non-admission or non-issuance of clearance(s) to the child by the school concerned; C. The contributions shall be collected by the PTA Treasurer on a per parent-member basis regardless of the number of their children in school; D. No collection of PTA contributions shall be done during the enrollment period; and E. No teacher or any school personnel shall be involved in such collection activities. 3. Safekeeping of Funds. All collections of contributions or proceeds of fundraising activities shall be deposited in a reputable banking institution as determined by the Board of Directors. The PTA’s Treasurer or a duly authorized representative shall undertake the collection and shall issue official receipts/acknowledgement receipts.In no case shall any school official or personnel be entrusted with the safekeeping and disbursement of collections made by the PTA. All disbursements of funds shall be in accordance with generally accepted accounting and auditing rules and regulations. All disbursements shall be accompanied by appropriate resolutions indicating thereof the purposes for which such disbursements are made. No cash advances shall be allowed without valid liquidation of previous cash advances. 4. Financial Statement Report. The books of accounts and other financial records of the PTA shall be made available for inspection by the School Head and/or the Division PTA Affairs Committee at any time.An Annual Financial Statement signed jointly by the PTA President, Treasurer and Auditor shall be submitted to the School Head not later than thirty (30) days after the last day of classes. Such financial statement shall be audited by an external and independent auditor, posted in the PTA Bulletin Board, and presented to the General Assembly during the next school year. The PTA shall also submit to the School Head not later than November 30, a mid-school year financial statement report ending October 30 duly audited and signed by the members of the PTA’s audit committee. Failure to submit such financial statement report shall be a ground for the cancellation of the recognition of the PTA by the Division PTA Affairs Committee upon the recommendation of the School Head. 5. Transparency and Accountability. For purposes of transparency and saccountability, all documents pertaining to the operations of the PTA shall be open to public examination. PTA are required to install a PTA Bulletin Board outside of its office where announcements, approved resolutions, required reports and financial statements shall be posted.