Understanding the Procurement Process in Info Systems: Requisition to Verification, Slides of Fundamentals of E-Commerce

Download Understanding the Procurement Process in Info Systems: Requisition to Verification and more Slides Fundamentals of E-Commerce in PDF only on Docsity! 1 Information Systems Implementation THE PROCUREMENT PROCESS PART 2 Topics The Procurement Process Procurement Reporting Docsity.com 2 A Detailed Procurement Process Magal and Word | Integrated Business Processes with ERP Systems | © 2011 Requirements Determination Typically triggered by the material planning process (MRP). Purchase requisition is a planning document with no external obligation. May result is requisition for item with no material master. If MM exists, can be referenced specifically in requisition. No FI or CO impact to process steps (unless commitment management being used). No material documents generated or changed. Magal and Word | Integrated Business Processes with ERP Systems | © 2011 Docsity.com 5 Purchase Order Data Elements Magal and Word | Integrated Business Processes with ERP Systems | © 2011 Purchase Order Structure Magal and Word | Integrated Business Processes with ERP Systems | © 2011 Docsity.com 6 Purchase Order Communication Magal and Word | Integrated Business Processes with ERP Systems | © 2011 A Detailed Procurement Process Magal and Word | Integrated Business Processes with ERP Systems | © 2011 Docsity.com 7 Goods Receipt Delivery Document or Packing List provided by supplier with shipment. Goods Receipt Document, Material Document, and Accounting Document created. PR and PO updated. Magal and Word | Integrated Business Processes with ERP Systems | © 2011 Goods Receipt Document Magal and Word | Integrated Business Processes with ERP Systems | © 2011 Docsity.com 10 Invoice Receipt and Verification Three way match: purchase order, goods receipt document, invoice. Purchase-order-based invoice verification: settle all items regardless of partial deliveries. Goods-receipt-based invoice verification: use goods receipt as basis for invoice entry. Magal and Word | Integrated Business Processes with ERP Systems | © 2011 Invoice Verification Data Magal and Word | Integrated Business Processes with ERP Systems | © 2011 Docsity.com 11 FI Impact of Invoice Receipt and Verification Magal and Word | Integrated Business Processes with ERP Systems | © 2011 What happens when an invoice is posted? Material master valuation information updated. Purchase order and purchase order history updated. FI document (GR/IR and Vendor) Docsity.com 12 Payment Process Magal and Word | Integrated Business Processes with ERP Systems | © 2011 Payment Process Data Magal and Word | Integrated Business Processes with ERP Systems | © 2011 Docsity.com