Project proposal and project programme design, Schemes and Mind Maps of Project Management

Download Project proposal and project programme design and more Schemes and Mind Maps Project Management in PDF only on Docsity! GROUP 5 – REPORTING IN SW 111 ARCE, MARIANE JOYCE PACLEB, JOHNLLOYD REBAULA, IAN KENNETH Programme and Project Design  Is an integral part of the ‘project/programme cycle’, which depicts the management of an intervention through a sequence of inter- related phases. Programmes are never one size fits all, but an individual response to objective problems. The key to a successful programme is the design according to local needs and capacities, provision of added value for several stakeholders and effective approaches to the most important regional factors and barriers. Within four steps: Step 1) Programme Identification: Identification is a participatory consultative process that analyses the overall situation and specifically the problem. Step 2) Programme Formulation: Based on the situation analysis, the formulation of the programme should establish concrete goals and objectives to achieve and outline the actions to be taken and the resources needed. Step 3) Implementation Planning and Budgeting: An implementation plan will be formulated based on the Logical Framework Approach in order to have both a results-based work plan and a budget. Step 4) Planning of Monitoring and Evaluation: A Participatory Monitoring and Evaluation will be planned and budgeted.  Key points to be considered during the entire programme and project design phase include (UNDP 2009): ✓ Planning should be focused on results and real development changes. ✓ Planning should always be seen as a process, of which the actual plan is only one product. ✓ The planning process should be highly participatory, open, and should encourage frankness, creativity and innovation. ✓ Planning must be guided by core principles of development effectiveness. It should not lead to a neutral or generic plan but one that is based on lessons learnt in development programming. ✓ The most important outcomes of the planning process are: clarity on goals, objectives and a vision of the future; commitment and motivation of Stakeholder Identification; and clarity on the process to implement and manage the plan. Proposal development Is the process of creating a comprehensive and persuasive document that outlines a proposed solution, project, or initiative to address a specific need or problem. It is commonly used in business, government, and nonprofit sectors to secure funding, contracts, partnerships, or approval for a project.  The Goal of Proposal Development The goal of proposal development is to present a well-structured, compelling, and evidence- based case to persuade the intended audience to support or invest in the proposed idea. This typically involves thoroughly analyzing the problem or opportunity and formulating a detailed plan, budget, and implementation strategy. Notional Steps in a Proposal Development Process Step 1: Form Your Team The most important step is gathering the most knowledgeable and effective team members to write the proposal. The key players include the Program Manager (PM), who runs the actual project if awarded, and the Proposal Manager, who is responsible for executing the proposal development process. Step 2: Plan A plan should address how the Proposal Content should be developed and the main proposal requirements to achieve. The plan should list these proposal requirements in a Compliance Matrix. An effective plan that gives a timeline on when items are due and roles and responsibilities to all proposal team members. Step 3: Develop the Outline Each volume team leader is responsible for developing a Proposal Outline for the assigned proposal volume. This outline adds details to the High-Level Outline, such as customer requirements, specific descriptions, Work Breakdown Structure (WBS), and administrative approach to each volume and section. Step 4: Hold a Formal Kickoff Meeting The kickoff meeting is where the Program Manager and Proposal Manager officially start proposal development efforts with all team members. This is the best opportunity to make sure all team members are informed of their responsibilities and the overall goals of the proposal. Step 5: Prepare Story Board Proposal storyboards should be developed using brainstorming and storyboarding techniques. The volume team leader should be responsible for planning and holding a brainstorming session with the volume technical writers. Together, each section of the proposal volume should be divided into sub-sections. Supporting themes, key selling points, and visuals should be developed for each sub-section. With the information obtained through the brainstorming session, technical writers should complete a storyboard for each section of the volume. The volume team leader should be responsible for deciding the storyboard walk-through schedules with the team. The volume team leader must approve the storyboards before passing them to the proposal project