Preparing a Video Presentation for AIB 2020: Recording and Uploading Tips, Lecture notes of Information Technology

Download Preparing a Video Presentation for AIB 2020: Recording and Uploading Tips and more Lecture notes Information Technology in PDF only on Docsity! Recording a Video File for Your Paper Presentation As you are now aware, papers will be presented at AIB 2020 in a combination of two formats: 1. PRE-RECORDED VIDEO Each paper presenter will prepare and upload a pre-recorded video. For Competitive papers, limit your presentation to 10 minutes. For Interactive papers, please aim to create a 5-minute video. The rest of this document will provide you with some guidance on how to prepare your video. 2. LIVE AUTHOR SHOWCASE Optionally, some authors have also elected to participate in a “Live Author Showcase” where they can interact with participants, answer questions, dive deeper into topics, and discuss future research agendas. The timing of these sessions, as well as detailed instructions on how to interact with conference participants will be sent closer to the event dates. Considerations in preparation of your presentation There are few factors you may wish to take into consideration before you start a video recording: 1) Will you be using slides in your recording? If so, what software will you use? 2) Do you need to incorporate any other media into your recording (websites, videos, data files, etc.)? 3) Do you wish to be included in the video recording as audio only, or audio and video? In other words, do you want your face to appear on the video recording? 4) Do you wish to do a one-shot recording? (Hit start, do the whole recording, and stop). Or, will you be combining the best parts of multiple recordings and editing out unwanted portions? 5) Finally, how comfortable do you feel in general with using software and technology? Below are some sample videos from an ecology conference to help you visualize how the various options will look: • Just webcam: https://www.youtube.com/watch?v=DpyYZYS_70w • Just slides: https://www.youtube.com/watch?v=zD7kmYChhjc • Combination: https://vimeo.com/221310682 Some Best Practices While some authors may be experienced with creating video presentations, for others this might be the first time. We would like to share a few important best practices to guide your preparation process: 1) Attention Spans are Limited. You have a relatively short time to communicate what is significant about your research and your findings. Attention spans in a digital setting are very short, so make sure to refine your message, keep it clear and on point. Focus on your study’s unique contributions and findings. Think of your presentation as an elevator pitch to a venture capitalist. 2) Limit the Number of Slides. We recommend limiting the size of your slideshow to no more than 1 slide per minute (so a maximum of 5 slides for Interactive, and 10 for Competitive presentations), and preferably less if the information in your slides is difficult to understand at a glance. 3) Keep Your Slides Legible. Try to keep your slides clean and legible. Remember that videos are usually watched on smaller windows, and sometimes even on phones. Thus, very small fonts or screenshots of technical outputs (regression results, structural equation models, etc.) may not be legible when displayed at this size. So instead, focus on providing the key findings in bullet points instead. 4) Have a Title Slide. Make sure to start with a title slide that has the name of your paper and the authors listed. This can also serve as the thumbnail for your video (what users see before they hit play on a video). 5) Prepare a Script. To help you achieve a smooth recording experience, we strongly recommend that you prepare a script (write down what you wish to say on camera, word by word). This will allow you to articulate your message more clearly, as well as cut down on errors and hesitations (umms and ahhs) while recording. 6) Remember to Look at the Webcam. If you decide to include a webcam recording of yourself as part of the presentation, remember to look towards the camera while recording and not down at your notes. One way to accomplish that is to place your notes directly below the camera so that you can read them off while continuing to direct your gaze towards the camera. 7) Experiment with Audio Recording Quality. Before you begin recording your final video, we recommend conducting a test run to make sure that the audio is being captured clearly, without any echo or background noise. If you find your audio is not being recorded well, it may be necessary to relocate to a different room in your house, or to record using a headset microphone or external microphone. Keep in mind that you will also have the option to upload a copy of your paper, a slide deck, and/or an extended executive summary to accompany your video recording in the conference portal. Therefore, consider that possibility as part of your plans if there are study details you wish to share with the conference participants. In addition, if you agreed to participate in the Live Author Showcase, you will have the opportunity to cover additional details during that portion of the event.