Connecticut Vehicle Registration: Requirements for Commercial and Lease Vehicles, Lecture notes of Business

Download Connecticut Vehicle Registration: Requirements for Commercial and Lease Vehicles and more Lecture notes Business in PDF only on Docsity! STATE OF CONNECTICUT DEPARTMENT OF MOTOR VEHICLES POLICIES AND PROCEDURES MANUAL DEALER ON-LINE REGISTRATION PROGRAM DEPARTMENT OF MOTOR VEHICLES CORE CUSTOMER OPERATIONS DOL 3RD FLOOR ROOM 305 WETHERSFIELD, CT 06161-0001 PHONE (860)263-5708 FAX: (860)263-5566 Rev. September 2021 2 CHAPTER 1: INTRODUCTION ............................................................................ 5 MISSION STATEMENT VISION STATEMENT BEFORE YOU BEGIN TO BECOME AN ON-LINE DEALER AGENT INVENTORY AND SUPPLIES DEALER AS AN ON-LINE REGISTRATION SYSTEM AGENT TRANSACTIONS VOID SCHEDULE OWERSHIP DOCUMENTS DATA THAT WAS NOT CONVERTED TO THE NEW SYSTEM REQUIRED DEALER CALLS TO DMV/CIVLS TRIAGE UNIT TRANSACTIONS WHICH CANNOT BE PROCESSED ON-LINE CHAPTER 2: INVENTORY ................................................................................. 10 SECURITY OF INVENTORY TERMINAL/ALLOWABLE INVENTORY SET-UPS ORDERING INVENTORY CONFIRMATION OF INVENTORY REPORTING PROBLEMS WITH INVENTORY RECONCILIATION OF INVENTORY RETURNING UNUSED INVENTORY CHAPTER 3: REGISTRATION ON-LINE ............................................................ 15 REGISTERING A VEHICLE ON-LINE * Option 1 immediate-processing * Option 2 pre-processing TRANSFER INFORMATION * Vehicle transfer * Record transfer IN-TRANSIT REGISTRATION BATCHING AND SUBMISSION POLICY TRANSACTION DETAIL REPORT REQUIRED SUPPORTING DOCUMENTS BUSINESS/COMPANY NAME POLICY PROPERTY TAX AND SUSPENSION * Suspension * Property tax COURTESY DELIVERY VOID FUNCTION SYSTEM OFF-LINE REPRINTS 5 Chapter 1 INTRODUCTION The Dealer On-Line Procedure Manual has been designed to aid your dealership when performing the duties of an On-Line Dealer. This manual will serve as a reference for your dealership. We have tried to make this manual as clear and concise as possible. MISSION STATEMENT The mission of the Connecticut Department of Motor Vehicles is to promote and advance public Safety, Security and Satisfaction through the regulation of drivers, their motor vehicles and certain motor vehicle-related businesses. VISION STATEMENT Our vision is to always evolve as an organization; to employ new and innovative measures and strategies that improve customer service, enhance the security of credentials, foster staff development and satisfaction, streamline agency procedures, and promote clear and timely communication. BEFORE YOU BEGIN The On-Line Dealer program was developed by, and is maintained by the Connecticut Automotive Retailers Association (CARA) by agreement with the State of Connecticut Department of Motor Vehicles. TO BECOME AN ON-LINE DEALER AGENT Before a dealer can become an On-Line Dealer Agent the following must be completed and/or on file with the DMV: 1. Letter of Intent (Vendor Form) 2. Registration Issuance Bond (A current $5,000 Dealer Issuance Bond must be on file with the Compliance Unit) a. The bond will need to be overnighted to DMV Compliance Unit room 305 3. On-Line Dealer Program Requirements (The requirement agreement must be signed by the Dealership Principal) 4. Dealer License 5. Training Certificate (Dealership personnel utilizing the On-Line System must be trained by CARA and Vendor) 860-293-2500, Dealertrack 6. A funds account must be established with CARA 7. Letter of Experience (if applicable) INVENTORY AND SUPPLIES All On-Line dealers will be given an inventory of plates. If you process Boats, you will also be given Boat stickers. DEALER AS AN ON-LINE REGISTRATION SYSTEM (OLRS) AGENT TRANSACTIONS The Dealer OLRS has been designed to support the following transactions for vehicles and trailers: 1. NEW ISSUES: Customer is requesting a new registration and marker plate. 2. VEHICLE TRANSFERS: Customer has a current registration and is requesting their marker transferred to a new vehicle. Applicant(s) information is limited with its changes. 3. VOID: Dealership will have the ability to void a permanent registration that was processed On-Line, within the allotted time. 6 4. TITLE INQUIRIES: Dealerships will be provided title information on previously titled Connecticut vehicles. 5. RENEWALS: Registration renewals can be processed for customers that do not have special requirements (IRP, special insurance requirements, etc.) and for commercial vehicles up to 73,000 GVWR 6. INTRANSIT: These temporary registrations can be issued for vehicles that are to be registered out of state. 7. BOATS: See chapter 7 VOID TIME SCHEDULE Listed below are the schedules which MUST be followed when registering a vehicle On-Line and performing a Void. *All instances where the date of issue and the date of transaction are the same Process On-Line Void Time Frame (Date of transaction) Monday Tuesday until 6:00PM Tuesday Wednesday until 6:00PM Wednesday Thursday until 6:00PM Thursday Friday until 6:00PM Friday Monday until 6:00PM Saturday Monday until 6:00PM Sunday Monday until 6:00PM IMPORTANT-NOTE: Any transaction not VOIDED will become a permanent registration record. The paperwork for a transaction which has not been VOIDED during the given time period must be submitted within ten (10) days of issuance. *A void for a NEW issue registration requires the plates be returned to DMV. The plates will no longer be returned to your inventory. The following functions may also be performed while processing a Registration Transfer: a. Conjunction change (no fee) b. Swapping primary owner with secondary owner (no fee) c. Swapping primary owner with secondary owner and dropping the primary owner ($20.00) d. Dropping the secondary owner ($20.00) e. Combination (up to 12,500 GVWR)/Commercial (up to 73,000 lbs. GVWR) transfer with increase in weight (fee charged is dependent on GVWR) Commercial – Regular: Registration must be commercial if vehicle has permanent signage. Can be registered combination if signage is removable, if GVWR is over 7500lbs., the vehicle is not allowed on the Merritt Parkway or Wilbur Cross Parkway. NOTE: GVWR of 12,500 or more will need a Commercial plate. 7 THE FOLLOWING PLATE/VEHICLE USAGE TYPES MAY BE PROCESSED IN THE ON- LINE SYSTEM: a. Standard/Passenger registration: Vehicle Type: Passenger Usage: Regular Vehicle Type: Truck (under 8500 lbs.) Usage: Regular b. Combination registration: Vehicle Type: Passenger Usage: Combination Vehicle Type: Truck (under 12,500 lbs.) Usage: Combination c. Commercial registration: Vehicle Type: Passenger Usage: Commercial Vehicle Type: Truck (under 73,000 lbs.) Usage: Commercial d. Motorcycle registration: Vehicle Type: Motorcycle Usage: Regular e. Camper registration: Vehicle Type: Motorhome Usage: Regular f. Camp Trailer registration: Vehicle Type: Trailer (personal use only) Usage: Regular g. Commercial Trailer registration: Vehicle Type: Trailer Usage: Commercial Vehicle Type: Semi Trailer Usage: Commercial OWNERSHIP DOCUMENTS: (i.e., Certificate of Origin and Titles). All registrations processed On-Line must have all supporting ownership documents: a. Certificate of Origin: Any Certificate of Origin that is “USED” may NOT be registered On-Line b. Title (Connecticut or Out of State): Any flood and reconstructed, Branded Title vehicles as well as a Kit Car or Out of Country Vehicle MAY NOT be processed On- Line. A release of lien must be on the title document or on letterhead attached to the title certificate. c. Application for Duplicate Title (H6B): Must be used in conjunction with a Title 10 Chapter 2 INVENTORY On-Line dealerships will be required to order, maintain and assign all inventories through the On- Line system. All inventories shall be sequentially assigned to each transaction processed through the On-Line System. The following procedures will outline how inventory will be handled (i.e., security, ordering, confirming and reporting problems). SECURITY OF INVENTORY All DMV registration materials must be kept in a locked secured area at your licensed location. The Department will recognize a locked safe, or a locked file cabinet within a secured locked room that is accessible only by authorized administrative staff during office hours and is locked after hours. IMPORTANT: When inventory is received at your dealership, inventory must be physically checked against the enclosed packing slip. If the inventory does not balance, you must contact the DMV Marker Room immediately at (860) 263-5433. NOTE: Plate inventory assigned to your dealership can ONLY be utilized by your dealership and cannot be swapped between dealerships. IMPORTANT: The DMV does not allow the On-Line system to process a transaction on multiple terminals. Once a transaction is started on a terminal it must be completed on the same terminal. ORDERING INVENTORY: Dealerships will be responsible for ordering the following inventory electronically through the On- Line System: Marker Plates: Marker plates are ordered at any time. See below for minimum order increments, for each plate type: Standard, Combination and Commercial - to be ordered in increments of twenty- five (25) Camper, Camp Trailer and Motorcycle - to be ordered in increments of ten (10) IMPORTANT: It is very important that your supply of plates does not run dangerously low. All plate requests will be routed through the CIVLS system and will take up to 5 business days to fill. NOTE: Orders that are not placed electronically through the On-Line System will not be filled. 11 The DMV will be responsible for checking requests for inventory Monday thru Friday at 9:00AM and 1:00PM (excluding holidays). All orders will be shipped, UNLESS an email is received by the marker room stating that the dealership would like to pick up the order. If your dealership would like to pick up the plate order, the dealer will need to contact the marker room via email at: DMV.MarkerRoom@ct.gov “Subject: ‘Dealer License #’ – PICK UP” the individuals’ name responsible for picking up the inventory must be entered in the body of the email. In addition, the person who is picking up the inventory must: 1. Have a copy of the Inventory Request 2. Provide a CT operator license for identification. 3. Sign acceptance of inventory form. 4. Be able to check the inventory prior to acceptance (physical count of items). Inventory must be picked up at: Department of Motor Vehicles Marker Room-Room 118 60 State Street Wethersfield, CT 06161-5049 Phone: (860) 263-5433 Fax: (860) 263-5535 Hours of pick-up: Monday-Friday 9:00am-3:00pm (excluding holidays) IMPORTANT: Please allow five (5) business days, Monday thru Friday, for orders to be processed before picking up an inventory order and nine (9) business days, Monday thru Friday, for all orders being shipped. Due to high volume of inventory issued, always call before sending your runner, who is picking up the inventory, to insure the readiness of your order. THE DMV WILL NOT PROCESS ORDERS ON THE SAME DAY CONFIRMATION OF INVENTORY: Each inventory order will be accompanied by a packing slip which will reflect exactly what inventory has been shipped to or picked up by your dealership. You must physically check the inventory before your dealership attempts to process transactions using the new inventory. Send the signed packing slip, via email, to DMV.MarkerRoom@ct.gov “Subject: CONFIRM INVENTORY”, to confirm that the plate shipment is accurate and complete. When confirming inventory, you must confirm that the marker plates are in sequential order (there should not be any missing plates in the sequence, unless a plate or series of plates have been deemed offensive and were not manufactured). When inventory is shipped by the DMV it will be checked to ensure all inventory is in sequential order. The following procedures should be followed when initially confirming inventory: 1. Locate the packing slip. 2. Confirm that the packing slip issued contains the inventory that belongs to your 12 dealership. 3. Physically check the inventory by matching it against the packing slip. NOTE: physically confirm inventory within 24-hours of receipt. 4. If all inventory is present, submit the signed packing slip by email to DMV.MarkerRoom@ct.gov “Subject: CONFIRM INVENTORY”. If there is inventory missing, immediately contact the DMV marker room at (860) 263-5433 The following procedures must be followed when final confirmation of inventory is done through the On-Line System: 1. Sign onto the On-Line System 2. Confirm that all inventory listed on the packing slip and physically present matches what is listed in the system. 3. If any discrepancies are found, contact the DMV Marker Room at (860) 263-5433 IMMEDIATELY. NOTE: Once the inventory is accepted it becomes the dealership’s responsibility. Inventory found missing after it is accepted will result in administrative action involving a fine by the DMV. REPORTING PROBLEMS WITH INVENTORY: Although inventory is confirmed, prior to shipping by DMV, there may be an instance when inventory is damaged or may be missing from a series. Plate inventory that is found to be defective or missing must be electronically removed from the inventory and assigned a ‘Reason’. Once the ‘Reason’ is assigned to the plate, the defective physical plate(s) must be returned to the DMV Marker Room, 60 State Street, Room 118, Wethersfield, CT 06161 with a copy of the ‘Used Inventory Report’. The ‘Used Inventory Report’ will verify that the plate(s) have been removed from your plate inventory. Failure to return defective plates to the DMV Marker Room will result in an audit. If any license plates are discovered missing from your inventory, the DMV Marker Room staff is to be immediately contacted at (860) 263-5433. DO NOT contact your vendor for instructions. The DMV Marker Room staff will instruct you on how to proceed. An internal audit will be conducted. RECONCILIATION OF INVENTORY: Dealerships are required to reconcile their plate inventory on a monthly basis. The monthly reconciliation reports are to be kept on site and must be presented when physical plate audits are performed. For the first two months after the CIVLS System is activated, (August 2015 & September 2015) Dealerships are required to submit their monthly plate reconciliation report to The Department of Motor Vehicles. Thereafter, Dealerships will be required to submit their plate reconciliation report on a yearly basis on December 31 st with the report due to DMV, Fiscal Services by the 15th day of January. 15 PRE-PROCESSING: Definition: Pre-processing allows your dealership to process a permanent registration (New and Transfer). By utilizing the pre-processing option, your dealership may place each “deal” in a “HOLD/SAVE” file or “PENDING” (depending on your vendor) until the customer arrives to take delivery of the vehicle. 1. After ensuring that all the necessary documents for Transfer of ownership are present, enter owner and vehicle information into the On-Line registration system. 2. Place the registration into the “HOLD” file. The registration transaction will remain there until the customer arrives to take delivery of the vehicle. 3. When customer arrives to take delivery of the vehicle review the Registration and Titling Information with the customer. 4. No Changes Needed: You may now process the permanent registration On-Line. Changes Needed: Before processing a permanent registration, make the necessary changes to the On-Line registration system. 5. Print the permanent registration credential. 6. The following documents should be given to the customer: a. The registration credential. b. The permanent hard marker plate assigned by the system (New Issue only) 7. Scan all documents within the transaction, with the EXCEPTION of Driver’s License or ID Cards these DO NOT get scanned. 8. The following documents should be sent to the On-Line Processing Unit: a. A copy of the registration credential b. All other supporting documents (i.e., Title/CO, insurance documents, odometer statements, copy of Driver’s License or ID etc.) c. Transaction Detail Report, 1 report printed and submitted for each day’s work. d. A completed and signed H-13 registration application TRANSFER INFORMATION: VEHICLE TRANSFERS: Vehicle Transfer: A vehicle transfer will be processed if the owner information remains the same. The previous valid registration must be obtained from the customer and submitted as a supporting document. A VALID INSURANCE CERTIFICATE MUST BE SUBMITTED FOR ALL VEHICLE TRANSFERS. All vehicles, except commercial registrations (1-year registration), will be issued a 2- year registration from the date of issue. *Effective January 1, 2020 all registrations that were formerly given a 2-year registration, will now be issued a 3-year registration from date of issue. For example, if your current registration expires in May 2019 and you purchase a vehicle July 2020, your next registration will be expiring July 2023. The remaining equity will be put toward the new registration fee. 16 RECORD TRANSFERS: Record Transfer: A record transfer may be processed On-Line when processing a vehicle transfer on a previous registration. A twenty dollar ($20.00) fee will be charged for a record transfer. A record transfer fee will only be charged once per registration processed, regardless of how many changes are made to the registration. IMPORTANT: A complete change of ownership may not be processed On-Line, such as a transfer between immediate family members. In-Transit Registration Fee and Expiration: $21 and will expire 30 days from the Date of Issuance. Special Restrictions: In-Transit Registration is issued for a vehicle purchased in Connecticut for the sole purpose of driving the vehicle to another state to be registered and exclusively used. Not restricted to type of vehicle, but not to exceed Gross Vehicle Weight Rating of 26,000 lbs. The In-Transit Registration is limited to one per customer, per vehicle. Special Requirements: Photo copies of all ownership documents must be submitted with a copy of the temporary registration permit credential, properly assigned Certificate of Origin or Title, supplemental assignment of ownership/bill of sale, if applicable, and all other supporting documents. A photo copy of the out-of-state driver’s license, front and back, must be submitted making sure the address on the driver’s license and application for registration agree. Dealership will process the In-Transit Transaction On-Line as normal. The temporary In- Transit plate and temporary registration permit credential will print on local printer when transaction has been completed. Property Tax Delinquencies and Suspensions: All applicants must be clear of any Connecticut Property Tax Delinquencies, Suspensions and/or Insurance Compliance issues. Sales Tax: No Connecticut Sales Tax will be collected. The Sales Tax will be collected by the customer’s home state at the time of Registration and Title. 17 Insurance Requirements: A current Insurance Card is required. The Insurance Card must be in the name of the registered owner (exception: lease company: may be issued in the name of lessee). If a Connecticut Insurance Card is not submitted an out- of-state declaration page will be accepted as long as it meets the Connecticut limits ($25,000 injury per-person; $50,000 injury per accident; and $25,000 in property damage) and the Insurance Company is licensed in the State of Connecticut. Commercial Insurance Requirements If you are a motor carrier and conduct commercial business with motor vehicles meeting any of the following criteria, you are required to report insurance coverage to DMV once a year: 1. A vehicle that operates in intrastate commerce (within Connecticut only) with a gross weight or gross vehicle weight rating (GVWR) or gross truck/trailer weight or gross combination weight rating of 18,001 pounds or more; 2. A vehicle that operates in interstate commerce with a gross vehicle weight, or GVWR or gross truck/trailer combination weight of 10,001 pounds or more; 3. A vehicle designed to transport more than 15 passengers, including the driver; 4. A vehicle used in the transportation of hazardous materials in a quantity requiring HAZMAT “placarding” under the Hazardous Materials Transportation Act. 5. If the first four choices do not apply to you, you must complete and submit a Compliance Affidavit form to DMV for new registration transactions or renewals. If any of above applies to any of your vehicles, Section 14-163d of the Connecticut General Statutes requires that you must file an Acord 25 Certificate Of Liability Insurance with DMV once a year that you maintain the following minimum levels of insurance coverage: • Freight vehicles of 10,001 pounds or more GVWR, non-hazardous: $750,000 • Freight vehicles of 10,001 pounds or more GVWR, hazardous: $1,000,000 or $5,000,000 (higher liability required for certain types of hazardous material, see Federal Motor Carrier Safety Administration. • Any vehicle with a seating capacity of more than 8 passengers: $1,500,000 • Any vehicle with a seating capacity of 16 passengers or more: $5,000,000 BATCHING AND SUBMISSION POLICY: Submission Policy: All OLRS transactions must be submitted to the On-Line Processing Unit within ten (10) Department of Motor Vehicle business days. Department of Motor Vehicles business days are Monday through Friday. It is recommended that the OLRS documents be mailed via overnight (FED EX, UPS, etc.) to ensure a tracking system. IF DOCUMENTS ARE NOT RECEIVED WITHIN THE 10 (10) DMV BUSINESS DAY SUBMISSION POLICY, THE DEALERSHIP COULD BE RESPONSIBLE FOR DUPLICATING ALL OF THE DOCUMENTS. Any dealership that has not submitted documentation within Ten (10) DMV business days is considered to be in violation of the DMV Policy and Procedures. 20 1. New Issue (all classes) 2. Record Transfers 3. Registration Renewals 4. Vehicle Transfers Under no circumstance shall the customer be issued the permanent registration document when property is owed. COURTESY DELIVERY: Courtesy deliveries for an out of state dealer may be processed On-Line. LIFE ESTATES AND LIVING TRUSTS SUMMARY : Under Connecticut law, a person can sell or otherwise transfer ownership of his or her home to a relative but retain a life estate, thus allowing the person to remain living in the property until death. A person can also create a living trust, transfer the home's ownership to the trust, but remain living in the home, and designate a relative as the beneficiary to take ownership upon the person's death. Both options avoid the probate process. LIFE ESTATES : A life estate is an interest in real property with a duration measured by the life of a person or group of people. When that person or people die, the life estate is extinguished, and the property automatically goes to the person or people who have a remainder interest in the property. Thus, a person can transfer ownership of his or her home to a relative while still retaining a life estate for himself or herself. The law sometimes refers to a person who holds a life estate as the “life tenant,” and the person who takes the property upon the life tenant's death as the “remainderman.” The life tenant can choose to live in the home until his or her death or rent it to someone else, but generally cannot sell it without the remainderman's consent A person wishing to sell or give his or her home to a relative, while still retaining the right to live there until death, would typically accomplish the transfer through a deed. When the life tenant dies, full ownership of the property passes to the remainderman; the property does not go through probate (20 Conn. Prac., Conn. Elder Law § 2:23 (2012)). The life tenant is responsible for property ownership costs during the life tenancy. Anyone who holds a life estate and commits waste upon the property (i.e., damages the property or fails to keep it in good repair) is liable for damages unless he or she was explicitly authorized by the document that created the life estate to do the acts complained of (CGS 21 § 52-563). For more information on legal remedies when the owner of a life estate does not keep the property in good repair, see OLR Report 2003-R-0647 LIVING TRUSTS : A living or “inter vivos” trust is one created while the person who drafted it (the settlor or grantor) is still alive. Living trusts are typically revocable (meaning the settlor is free to change or cancel the trust before his or her death). In a living trust, the settlor may appoint himself or herself as the first trustee (the person managing the trust's assets). Thus, the settlor can remain in control of the trust assets as long as he or she is alive and competent. A settlor can use a living trust as a mechanism to transfer his or her home to relatives, while still living there until death. To do so, he or she must transfer the home into the trust and name the relatives as the beneficiaries. The trust, rather than the settlor, becomes the home's owner. At the expiration of a specified period or upon the settlor's death, the trust's assets (including the home) transfer as outlined in the trust, without going through the probate process. There are no specific requirements in Connecticut law for the form of a trust agreement (20 Conn. Prac., Conn. Elder Law § 2:11 (2012)). One form of trust involving the transfer of a home is the Qualified Personal Residence Trust, which can offer tax advantages in some circumstances (20 Conn. Prac., Conn. Elder Law § 2:18 (2012)). REGISTERING A VEHICLE IN THE NAME OF A TRUST Vehicles may be registered in the name of a trust. For the most part, the same requirements apply as with vehicles registered in an individual's name. The following is a list of additional documents and requirements for vehicles registered in the name of a trust. • A copy of the trust document or letter from an attorney stating the name of a trust and the trustees. These documents will be filed with the title documents at the Department of Motor Vehicles. • The Connecticut Insurance Identification Card must be in the name of the trust as it appears on the Application for Registration and Title (form H-13B). • The name on the Application for Registration and Title (form H-13B) must match the name on the title. • Sales tax, based on the purchase price of the vehicle or the book value, whichever is higher, is charged on these transactions. The sales tax is 6.35 percent for vehicles purchased at $50,000 or less. In addition, the sales tax is 7.75 percent for vehicles over $50,000. A transfer of a vehicle to/from a trust will be exempt from Connecticut sales tax providing there are no liens on the vehicle and no consideration is involved in the transfer. A Motor Vehicle and Vessel Gift Declaration form (AU-463) will be required. 22 TRANSER OF OWNERSHIP IN THE NAME OF AN ESTATE If the vehicle is titled in the State of Connecticut, the Executor or Administrator of the estate must assign the Certificate of Title to the purchaser. If the vehicle is registered in Connecticut but does not require a Certificate of Title, a Supplemental Assignment of Ownership (form Q-1) completed by the Administrator or Executor of the estate to the purchaser will be required as well as a copy of the most recent registration certificate. A original certified document of the probate document naming the Administrator or Executor of the estate will be required at the time the vehicle is being registered. Following is a list of acceptable probate court documents for this purpose: • PC-160 Decree • PC-212B Petitioner's Probate Certificate (This document must state that transfer of ownership is allowed.) • PC-260 Decree Granting Administration of Probate Will • PC-264 or PC-264S Decree/Transfer of Personal Property Without Probate Proceedings • PC-450 Fiduciary's Probate Certificate In the event there are two executors, only one executor is required to assign ownership. In those cases where the estate of the decedent falls within certain monetary limits, the court may authorize the transfer of the decedent’s vehicle by issuing a Transfer of Personal Property without Probate Proceedings (form PC-264 or PC-264S). In addition to the above, please see registration requirements to complete ownership transfer of the vehicle. VOID FUNCTION: If an On-Line Registration Certificate is issued and the customer does NOT take delivery of the vehicle, the dealership will have the ability to void the registration certificate. Under no circumstance is this function to be used if the vehicle has been plated and has left the dealership lot, (Per Connecticut General Statute 14-12). Any vehicle which has left the lot with permanent hard marker plates must have the registration transaction completed. The void transaction will: A. Delete the original transaction B. Registration fees will be refunded into the dealerships account C. Marker plates for NEW issues, must be returned to DMV Depending on the date of issue, the voided transaction will be allowed on the same day until 6:00PM or the next business day until 6:00PM. The voids will be counted and logged on the Transaction Detail Report. The void period is calculated from the issuance date. 25 2. IF A CT TITLE HAS ALREADY BEEN RELEASED: If the CT title has already been released, the dealer will need to retrieve the title and return it to DMV, with lien release if applicable, along with a new completed withdrawal form via email, within 48 hours. The dealer will have to get a duplicate title/MCO once the withdrawal/void has been completed, and then process the registration for the correct vehicle online. Under no circumstance is the dealer to process another registration for the customer, until the withdrawal process is complete. 3. Contact the customer contact center and put a request in for withdrawal, BE SURE TO PROVIDE YOUR CONTACT EMAIL. (860) 263-5708 4. *Please allow 7 to 10 days for processing. Incorrect or incomplete information can delay this process and may require completion of a new H-71 Withdrawal 26 5. A Statement of Withdrawal/Void for a Connecticut Motor Vehicle Title (form H-71) will be emailed to you. 6. Complete the H71 form according to the email instructions that will be provided to you. 7. Please indicate if the transaction was a TRANSFER or NEW registration. Supply the plate number of the void/withdrawal. Indicate which vendor you currently process with on the online system. If this is a vendor ‘void failed error’, submit your email from your vendor with your case number. 8. Please scan all documents (FRONT and BACK of ownership document) or submit them in the return email, with the H-71 form. 9. If the work was submitted, please provide a FED EX /UPS PRE PAID slip for DMV to return original documents back to the dealer, once the void/withdrawal has been processed. (If the work has already been sent to DMV, the DMV examiner will ‘flag’ the transaction to be withdrawn. Once the work is located, the withdrawal/void can be processed and the original documents returned to the dealer- (this can delay the process) 10. UNDER NO CIRUMSTANCE SHALL THE VEHICLE BE RE-REGISTERED/ NOR CORRECTED FOR THE CUSTOMER WHILE THE WITHDRAWAL IS PENDING. 11. WHEN THE DEALER RECEIVES ORIGINAL DOCUMENTS BACK FROM THE DMV (if applicable) the dealer is to process the correct registration, in the online system, within 48 hours. 12. ANY FEES PAID WILL NOT BE REFUNDED. TITLE SUSPENSE: Dealer response to a Department of Motor Vehicles Title Division Suspense case/Correspondence Letter for documents is due within 15 calendar days. Any OLRS dealership that fails to provide the requested materials within 15 the days, will be removed from OLRS access until the proper documents are received by the Title division. TITLE INQUIRY REPORTS: The On-Line Registration System will also provide your dealership with access to Connecticut titled vehicle information. By providing the vehicle identification number and the first four characters of the titled owners’ last name your dealership can access the DMV title files. This inquiry will produce a report which will list the following information in regards to the vehicle: title number, year, make, odometer, titling date, number of owners, name of owners, number of lien holders, name and address of lien holder and whether the vehicle has any type of LEGEND attached to it. 27 The title inquiry reports may be utilized in the following manner: • To obtain information regarding a vehicle which is being traded-in to your dealership (i.e., to determine if vehicle is salvaged, obtain lien holder information, etc.) • Used in conjunction with an Application for Duplicate Title (H6-B) to transfer ownership of the vehicle On-Line along with completed Q1 with all required signatures. UTILIZING THE TITLE INQUIRY REPORT WITH APPLICATION FOR DUPLICATE TITLE (H-6B): The Title Inquiry Report may be used in conjunction with the Application for Duplicate Title (H- 6B) when a vehicle is being traded into your dealership and the titled owner does not have the Title. If the inquiry retrieves a title record on the Connecticut Department of Motor Vehicle files your dealership may utilize the printed copy of this Title Inquiry Report and a completed Application for Duplicate Title (H-6B), and a Q1 completed in full with all required signatures, to process an ownership transfer in the absence of Title. This report can only be used for On-Line transactions. If you need to receive a Duplicate Title manually, do not use this report. When a vehicle is being taken in for a Trade-In, the following procedures must be followed: 1. Inquire by the full VIN and the first four letters of the last name. NOTE: When a Title Inquiry Report is utilized and a Lien Holder appears, it will be necessary to submit a Lien Release from the Lien Holder listed. 2. Print the Title Inquiry Report, note any legends that may be listed (i.e., lien holder, salvaged, etc.). 3. Have Titled owner complete an Application for Duplicate Title (H-6-B). In section-1 the Application for Duplicate Title (H-6B) must be marked for “Ownership Transfer”, Title Number, Vehicle ID Number, Make, Year, Owner(s), and Lien-Holder (if any). Section-2 transfer ownership to your dealership and section-3 must be notarized. 4. Attach the Title Inquiry Report to a completed Application for Duplicate Title (H-6B). When the Title Inquiry Report and completed Application for Duplicate Title (H-6B) are completed, your dealership may now sell and register the vehicle On-Line. (If applicable the CT Secure Power of Attorney for Vehicle Mileage Disclosure, H-117 and Authorization for Pay-Off, H-12, must accompany the documents.) The following procedure must be followed when the vehicle is sold: 1. Complete Supplemental Assignment of Ownership (Q-1) from dealership (seller) to the new buyer. 2. This vehicle may be registered On-Line, except in the cases when the title has been branded with a legend such as FLOOD, GLIDER KIT, etc.-any such branded title cannot be processed on this program. 3. The following documents must be submitted to the On-Line Processing Unit: a. Copy of Registration Credential b. On-Line Title Inquiry Report 30 • ODOMETER EXCEEDS MECHANICAL LIMITS: The odometer reading reflects the amount of mileage in excess of its mechanical limits. (The odometer started at zero again). • WARNING ODOMETER DISCREPANCY: The odometer does not reflect the actual mileage. • MANUFACTURERS BUYBACK: Vehicle was returned to manufacturer by previous owner. TITLE LEGENDS THAT CAN BE PROCESSED ON-LINE: • THIS IS A DUPLICATE TITLE AND MAY BE SUBJECT TO THE RIGHTS OF A PERSON UNDER THE ORIGINAL CERTIFICATE: The customer has lost the original title and has been issued a duplicate title. • REBUILT: This vehicle has gone through a salvage inspection after the vehicle has been declared a total loss and the title has been stamped salvage by an insurance company. • REBUILT SALVAGE (AS OF 8/11/2015 Wording change) This vehicle has gone through a salvage inspection after the vehicle has been declared a total loss and the title has been stamped salvage by an insurance company. 31 Chapter 5 LEASING LEASE VEHICLE INFORMATION: REQUIREMENTS TO REGISTER A LEASE VEHICLE 1. FINANCIAL RESPONSIBILITY CERTIFICATE INSURANCE: Registrations may be processed On-Line for a Leasing Company which has a Blanket Insurance Policy on file at the Department of Motor Vehicles. The On-Line System will automatically check whether a leasing company has an active lease license and insurance. Failure to register lease vehicles properly is a violation of the Dealer On-Line program. 2. INSURANCE REQUIREMENTS: When processing a transaction for a long-term lease, the system will automatically check if the Lessor has a valid Blanket policy on file with the DMV. If the transaction is for a daily rental vehicle, the rental company may provide the blanket insurance policy number, which is on file with the Department of Motor Vehicles. VEHICLE TRANSFERS ON LEASE COMPANIES When transferring a registration for a vehicle On-Line to a lease company it is imperative that the lease company name and address match the DMV lease files EXACTLY. At times a previous lease registration which is going to be transferred may not match the DMV files EXACTLY, which will cause the system to deny the registration. If you are unsure of the correct lease company, lease license # or customer # please contact the DMV Customer Contact Center unit at (860) 263-5708. 32 Chapter 6 INSPECTION AND EMISSIONS VEHICLE INSPECTION: PERFORMING THE VIN VERIFICATION (BY DEALER) On-Line Dealers may perform VIN Verifications, on their own inventory, once their dealership is approved as an On-Line Dealer. To become a Certified Testing Inspector (CTI), you must meet all of the requirements, attend the full day training session from 8 AM – 5 PM, and pass all of the performance-based tasks and the final classroom exam. If you have any questions, please call the Test Center Hotline at (888) 828-8394. VIN Verifications may only be performed on the following types of vehicles: (Branded titles cannot have VIN verified by dealer) Twenty-five years and older vehicles Out of state vehicles Procedure: • The dealer technician must locate two (2) clearly visible VIN numbers and indicate on the K-190 where the locations are. • Dealer must indicate whether manufacturer vehicle identification number on the vehicle corresponds to a manufacturer Certificate of Origin or Certificate of Title. • Dealer must indicate the Manufacturer or Title State and Title or Certificate number. • The technician responsible for verifying the VIN must also sign the K-190. IMPORTANT: The VIN Verification is an essential part of the anti-theft provision of State Statute. The responsibility of verification is not to be taken lightly. It is essential that personnel who perform this function be made aware of their responsibilities in providing accurate information to the state. Only the individual actually performing the VIN Verification is authorized to sign the K-190. OUT OF STATE VEHICLE REQUIREMENTS: IMPORTANT-PLEASE NOTE: A VIN Verification for all Out of State vehicles must be performed prior to sale of a vehicle and issuance of On-Line registration. An Out of State vehicle may be registered on the On-Line System when the following criteria are met: 1. Vehicle has a “CLEAN” title, along with any supplemental assignments of ownership, upon which all liens have been satisfied. 2. One of the following VIN verification forms for Out of State vehicles must accompany the registration: a. K-190 3. Emissions report 35 | P a g e Wrecker Inspections: Inspections conducted by Commercial Vehicle Safety Division (860)263-5446, from 8am-3pm in Wethersfield and Enfield. Emissions Inspection: All dealerships on the On-Line program must ensure that vehicles sold from their inventory and registered in the State of Connecticut have valid emissions in accordance with 14-164c(n) of the Connecticut General Statutes. An emissions vehicle inspection report (VIR) may also be used as a Vin Verification as long as the report is signed at the bottom on both designated lines. Emissions Exemption: The (4) year model exemption will begin with the current calendar year. The fee for this exemption is $40.00. Example: On January 1, 2020, the following model year vehicles will be exempt: 2020 2019 2018 2017 The exemption applies to the following types of vehicles: • Any qualified NEW vehicle (manufacturer’s certificate of origin) applying for registration and title in Connecticut will receive an emissions exemption according to the vehicles model year and date of registration. The $40.00 exemption fee is included in the Connecticut registration fees. • Any qualified USED vehicle with an OUT–OF–STATE Title applying for registration in Connecticut will receive a four (4) year emissions exemption. The (4) year model exemption will begin with the current calendar (model) year, and utilize the date of registration to establish the month/day of the emissions expiration. A fee of $40.00 is payable to the State of Connecticut upon registration. 36 | P a g e CHAPTER 7 MARINE VESSEL Definitions VESSEL: Any description of watercraft other than a seaplane on water used or capable of being used as a means of transportation on water, exclusive of such watercraft primarily used for purposes of transporting commercial cargo BOAT: for purposed of this manual, a term used interchangeably with “vessel”, but less preferred MOTORBOAT: Any watercraft with propulsion machinery whether or not such machinery is the principal source of propulsion LIVERY VESSEL: a vessel rented without a captain; If it is rented with a captain, it is not a livery vessel MARINE DEALER: A marine dealer is a person, firm or corporation in the business of manufacturing and / or selling new and / or used vessels. A marine dealer has an established place of business for sale, trade and display of such vessels. The DEEP issues dealer numbers to demonstrate or test vessels. These numbers will end with DL (CT1234DL). Never transfer a DL #. Owner (dealer) will fill out an APPLICATION FOR MARINE DEALER CERTIFICATE OF NUMBER available from the DEEP website. BROKER: Brokers do not own the vessel; therefore, do not collect sales tax DMV & Department of Motor Vehicles will be used interchangeably; 37 | P a g e Vessel transactions that can be processed online. 1. New ownership (issue a CT boat number) With or Without a title (titles issued on vessels 2017 and newer) 2. Transfer of ownership (transfer CT boat number) With or without a title (2017 and newer will be titled) 3. Remainder (transfer of equity credit from previous vessel, no ownership change (must be canceled first) 4. Renewals (all no fee transactions need to be processed at DMV) 5. Duplicates Vessel transactions that can NOT be processed online. 1. Temporary Registrations for a Homemade Boat (must go to DMV) 2. Registering a Documented Vessel 3. Changing Registration type to or from a Documented Vessel 4. New and Renewal Registrations that have special requirements or no fees 5. The following usages: Charter Fishing, Commercial Carry, Commercial Fishing, and other Commercial Ops. To Request Vessel CT numbers to be displayed: Fax request to the Marker Room (860)263-5535 We need a 48-hour notice Mail delivery can take 7-10 days for delivery Aquatic Invasive Species (AIS) Stamp What is the AIS Stamp? A$5 foo, as indicatad an Connecticut vessel reaistration renewals, to fund invasive species grant projects. The registration velidation decal will serve as your AIS stamp. What does this fee go towards? Collected funds will go into the Connecticut Lakes, Rivers, and Ponds Preservation account. These funds will be used for grants involving the restoration and rehabilitation of lakes, ponds and rivers, treatment to control AlS and cyanobacteria, and education and outreach programs to promole AIS awareness in Connecticul lakes, rivers and ponds. What other ways can I contribute? Fallow the Clean, Drain, Dry method (see reverse) whenever you are boating -Become an Invasive Investigator- a volunteer program designed to educate boaters at boat launches about the Clean, Drain, Ory Visit www.ct.gav/deep/boating for more information Help prevent the spread of Aquatic Invasive Species! AIS Is an issue throughoul the United States. Using the Clean, Drain, Dry method will help pravent the spread of AIS in Connecticut waters and neighboring states and the AIS Stamp fee on your baat registration will help treat and protect our lakes, ponds, and rivers for future generations 10 enjoy. Before leaving the! Clean: remove any visible mud, plants, fish or animals before transporting equipment. Drair eliminate water from equipment, such as a live well, before transporting, Athome or prior to your next jaunch: Dry: anything that comes into contact with water [|.¢. boats, trailers, anchors, propellers, fishing equipment, clothing, etc) for a minimum of 1 weak during hol/dry weather and 4 weeks during coollwel weather, Iyour boating plans do net allow you to dry properly, consider using ang of these washing. Jechniques: -Wash with hol waler (preferably high pressure} -Dip equipment into 100% vinegar for 20 minutes prior to rinsing -Use a 1% gall solution ang leave on for 24 hours priar to rinsing. -Wash with blesch solution (1 02. pat gallan) or soap and hat water (Lysal, boat soap, etc.) for 10 minules prior to rinsing. STOP AQUATIC HITCHHIKERS!” Be A Good Steward, Clean. Drain. Dry StopAquaticHitchhikers.org Always remember to: Dispose any unused bait in the trash. -Naver release fish or ani mals into a body of water unless they came out of that bady of water. -Planls should be paver be released back into the water, 40| Page 41 | P a g e Length/feet Fiberglass, metal, etc. Hull Wood Hull 15-24 Years Old Wood Hull 25 years old or Older less than 12 $7.50 $3.75 $1.88 12 $11.25 $5.63 $2.82 13 $15.00 $7.50 $3.75 14 $18.75 $9.38 $4.69 15 $22.50 $11.25 $5.63 16 $30.00 $15.00 $7.50 17 $37.50 $18.75 $9.38 18 $45.00 $22.50 $11.25 19 $52.50 $26.25 $13.13 20 $60.00 $30.00 $15.00 21 $67.50 $33.75 $16.88 22 $75.00 $37.50 $18.75 23 $82.50 $41.25 $20.63 24 $90.00 $45.00 $22.50 25 $97.50 $48.75 $24.38 26 $105.00 $52.50 $26.25 27 $112.50 $56.25 $28.13 28 $120.00 $60.00 $30.00 29 $127.50 $63.75 $31.88 30 $135.00 $67.50 $33.75 31 $142.50 $71.25 $35.63 32 $150.00 $75.00 $37.50 33 $157.50 $78.75 $39.38 34 $165.00 $82.50 $41.25 35 $172.50 $86.25 $43.13 36 $180.00 $90.00 $45.00 37 $202.50 $101.25 $50.63 38 $225.00 $112.50 $56.25 39 $247.50 $123.75 $61.88 40 $270.00 $135.00 $67.50 41 $292.50 $146.25 $73.13 42 $315.00 $157.50 $78.75 43 $322.50 $161.25 $80.63 44 $330.00 $165.00 $82.50 45 $337.50 $168.75 $84.38 46 $345.00 $172.50 $86.25 47 $352.50 $176.25 $88.13 48 $360.00 $180.00 $90.00 49 $367.50 $183.75 $91.88 50 $375.00 $187.50 $93.75 51 $382.50 $191.25 $95.63 52 $390.00 $195.00 $97.50 53 $397.50 $198.75 $99.38 54 $405.00 $202.50 $101.25 55 $412.50 $206.25 $103.13 56 $420.00 $210.00 $105.00 42 | P a g e 57 $427.50 $213.75 $106.88 58 $435.00 $217.50 $108.75 59 $442.50 $221.25 $110.63 60 $450.00 $225.00 $112.50 61 $457.50 $228.75 $114.38 62 $465.00 $232.50 $116.25 63 $472.50 $236.25 $118.13 64 $480.00 $240.00 $120.00 65 & over $525.00 $262.50 $131.25 45 | P a g e Registration Requirements 1. Acceptable Proof of Ownership for Vessels a. Certificate of Origin from the Manufacturer i. Similar to a certificate of origin for a vehicle; ii. Ownership must be assigned as the vessel is to be registered; b. Title i. Ownership must be assigned as the vessel is to be registered; c. OOS Registration AND Letter from the state declaring they do not title vessels i. The registration certificate must be in the same name of the registered owner. A name cannot be added or dropped without a bill of sale / Q-1V; d. CT Registration e. Certificate of Documentation i. The documentation and the application must be in the same name; ii. The document must be current; f. USCG Deletion Letter (Blue Letter) – when a person “cancels” their documentation they receive this letter g. Notice of Assumed Ownership issued by DEEP **** These must be accompanied by an assignment of ownership from the Last Registered Owner (LRO). This can be on the back of the MCO or Title or on a Q-1V or similar document. *** Assignments must be original documents – photocopies are NOT acceptable ** All owners of a vessel MUST sign to transfer ownership If the vessel is a model year 2017 or newer you will process for a Title and Registration transaction. If the model year is 2016 or older you will apply for a registration only. If the customer had a previous vessel registered in CT with time left on their registration period, they may use the remainder of the equity towards their new registration for the cost of $1. and any other applicable fees. The vessel registration in which the equity credit is coming from must be in the same name, and be canceled before the transfer. 46 | P a g e 1. Sales Tax a. CT dealers are required to complete the AUTHORIZED DEALER OR RETAILER section including signature and sales tax permit # b. The FOR SALES BY DEALER OR RETAILER OF VESSELS also needs to be completed c. If you have any specific questions related to sales tax, please contact CT Department of Revenue Services 2. Compliance a. All owners listed must have clear property taxes in order to register a vessel b. Registration Privilege Suspension will hold up a vessel registration c. Insurance compliance & parking violations do not hold up a vessel registration 3. Voiding / Correcting Assignments a. All assignments must be clear and unaltered b. Cross out wrong assignment section with a single line and/or the word VOID i. NOTE: this applies to any assignment that is wrong, misspelled, written over, crossed out, whited out or otherwise changed c. A correction letter must be included indicating the error d. Provide a clear unaltered assignment i. If there is an open space on the title or MSO, this space may be used ii. Otherwise use a Q-1V 47 | P a g e Processing Applications for Vessel Registration Completing the B-148 Application for Vessel Registration and Certificate of Number Decal The CT # the boat must be written on the top of the application. As an agent of the DMV, you must complete the top section -” DMV USE ONLY” ➢ Enter a new number issued in the NEW CT NUMBER ISSUED box ➢ Enter an existing CT # in the CT NO ON VESSEL PURCHACED box ➢ If the vessel was registered OOS, enter the CURRENT OUT OF STATE VESSEL NUMBER & STATE ➢ If the vessel has a title, enter the title # & state issuing the title in the PREVIOUS TITLE NUMBER & STATE boxes ➢ If the vessel is documented with the Coast Guard, enter the DOCUMENTED VESSEL NUMBER in the box o If it is no longer using the US #, this is not needed ➢ Enter the year of the EXPIRATION DATE ➢ Enter the STATE WHERE VESSEL IS PRIMARILY USED (usually this will be CT) Type of Application ➢ New Registration – check when assigning a new CT# (vessel never registered in CT) ➢ Transfer to New Owner – check this when applying for a registration of a vessel with a previous CT# When assigning a NEW CT# to a vessel – write the # here When registering a used boat with an existing CT # - write the # here When writing the CT # on the application – do not write it here Propulsion • Choose the option best suited to the vessel Use • Charter Fishing • Commercial Fishing • Commercial Passenger Carrying • Livery • Other Commercial Operation • Pleasure Lienholder Financing Vessel Purchase for Current Owner • If there is a lienholder on the vessel, please list it here • Be sure to fill in Date of Lien as well Signature(s) of Owner(s) or Authorized Agent • If more than one owner, all signatures are required • If company, be sure agent lists title Seller Information • Dealer must print name & address • Authorized representative of the dealer must sign • New or Used must be marked • Purchase date must be completed This is very important & quite often forgotten Name of Last Registered Owner Name of last registered owner should be completed 51 | P a g e For Sales by Dealer or Retailer of Vessels • Section must be completed, showing Purchase Price, Trade in Value (if applicable), Net Price and amount of Sales Tax Collected • If there was a trade-in, the Year, Make, Model & HIN must be listed in the Trade-In Information section. Authorized Dealer or Retailer • Section must be completed, showing Dealer Name, Authorization # (issued by Marine Vessel Unit not a N, U or V #), CT sales tax #, and signature of agent of the dealer ** Please be sure to fill in all sections completely so that we may efficiently and accurately complete the customer’s registration ** 52 | P a g e MSDs (Marine Sanitation Devices) Approved MSDs: There are three different types of MSDs that can be certified by the U.S. Coast Guard to meet the requirements in 33 CFR Part 159, each having its own design, certification, and discharge criteria. For more information, see 33 CFR 159.53. • Type I is a flow through discharge device that produces effluent having a fecal coliform bacteria count not greater than 1,000 per 100 milliliters and no visible floating solids. This type of device is typically a physical/chemical based system that relies on maceration and chlorination. Type I MSDs are issued a Certificate of Approval. • Type II is a flow through discharge device that produces effluent having a fecal coliform bacteria count not greater than 200 per 100 milliliters and suspended solids not greater than 150 milligrams per liter. This type of device is typically a biological or aerobic digestion based system. • Type III is a device that prevents the overboard discharge of treated or untreated sewage or any waste derived from sewage. This type of device is typically a holding tank and may include other types of technology including incineration, recirculation, and composting. 55 | P a g e Title Issuing States STATE VESSELS STATE VESSELS Alabama N Missouri Y Alaska N Montana Y Arizona N Nebraska Motorboats Arkansas N Nevada Y California Y New Hampshire N Colorado N New Jersey 12 ft. + Connecticut 2017 & newer * New Mexico 10 ft. + Delaware N New York 1987 & newer District of Columbia Y North Carolina Y Florida Y North Dakota N Georgia N Ohio Y Hawaii N Oklahoma Y Idaho Y Oregon Y Illinois Y Pennsylvania 1997 & newer Indiana Y Rhode Island 15 ft + Iowa 17 ft + South Carolina Y Kansas N South Dakota Y Kentucky Y Tennessee N Louisiana N Texas Y Maine N Utah 1985 & newer Maryland Y Vermont 15 years & newer Massachusetts 14’ + Virginia Y Michigan Y Washington 16 ft. + Minnesota Y West Virginia Motorboats Mississippi Optional Wisconsin 16 ft. + Wyoming Motorboats 56 | P a g e Chapter 8 ENFORCEMENT VIOLATIONS/ENFORCEMENT: POLICY OF VIOLATIONS The major violations on the OLRS System are: 1. Submission of documents over the ten (10) DMV business day statutory requirement (14-63-32) 2. Shortage and/or overage of documents and missing registration certificates 3. Improper Title assignments or documents 4. Emissions/Inspection reports omitted or inspection fees not paid 5. Missing/misuse of DMV Inventory (Marker plates) – Fine assessed 6. Plating of vehicles prior to registration 7. Voiding (within 24 hours at dealership) or the Withdrawal of a registration for a vehicle that has left the dealer lot 1. The dealership must remain in good standing with the Department at all times. This includes the dealership’s compliance with all applicable laws and Departmental policies, including, but not limited to, all requirements regarding insurance, bonding, complaints, personnel, franchises, submission of original paperwork, etc. 2. Within ten (10) business days of the date on which each transaction is processed online, the dealership agrees to submit all original paperwork to the Department’s CORE Customer Operations Unit. 3. The Department may conduct, as it deems necessary, an audit/investigation of any transactions, material(s) or information relating to the dealership’s online registration privileges/practices. 4. Violations of ORP requirements, Skip List procedures and/or Suspense Case procedures, may result in the loss of online registration privileges. 5. If the dealership’s online registration privileges are suspended and/or revoked, if it seeks to have its privileges restored, upon request, the Department’s Compliance Unit will review the dealership’s current standing with the Department prior to making a final determination regarding such restoration. MONITORING: The Department of Motor Vehicles may make unannounced, unscheduled visits for educational and/or monitoring purposes at any location which maintains Department of Motor Vehicles materials or records pertaining to the registrations. Upon review of the licensed facility the Department of Motor Vehicles may suspend OLRS privileges if procedures are not adhered to as specified. 57 | P a g e Chapter 9 MISCELLANEOUS INFORMATION DEPARTMENT OF REVENUE SERVICE 25 SIGOURNEY STREET HARTFORD, CT 06106 PHONE: 1-800-382-9463 (IN STATE) PHONE: 860-541-7544 SALES TAX/CAR DEALERS: When a new vehicle (Certificate of Origin only) or used car is sold by a car dealer the car dealer must: 1. Have a sales tax permit issued by Department of Revenue Services 2. Be licensed with the Department Motor Vehicles 3. New Car Dealers must be franchised to sell that car. 4. When sales tax is collected by the dealer; the dealer is responsible for reporting this to the Department of Revenue Services. VEHICLE BEING REGISTERED TO CAR DEALER: If a car dealer is registering a vehicle to themselves the 6.35% tax will be collected at DMV based on the average retail value. CHARITABLE & RELIGIOUS ORGANIZATIONS AND CLERGY: Please contact the Department of Revenue Services regarding the above subject for the proper procedures. FEDERAL, STATE, LOCAL MUNICIPALITIES & POLITICAL SUBDIVISIONS: Connecticut General Statutes provides for an exemption on all purchases of tangible personal property by Federal, State or any Political Subdivision. There are no additional requirements, other than to confirm the identity of the transferee. This exemption qualifies on name only. MILITARY PERSONNEL- Registrations for military personnel must be processed in a DMV branch office. Nonresident Military Personnel which are stationed in Connecticut: Connecticut General Statutes provide for a reduced rate of 4.5% sales tax of the gross receipt when purchased as a retail sale of any motor vehicle to any person who is a member of the armed forces of the United States and is on full-time active duty in Connecticut, but whose permanent residence is in another state. All registration and title fees DO apply. Sales and Use Tax Reduction for Non-resident Military Personnel -Members of the United States armed forces on full-time active duty in Connecticut who are residents of another state may purchase motor vehicles from a licensed Connecticut dealer at a reduced 60 | P a g e Taxes paid on sales made by Rhode Island and Massachusetts dealerships should be accepted. Sales from a New York or New Hampshire should be taxed unless the dealer entered a CT tax registration number on the H-13. Tax exempt if the owner had the vehicle registered out-of-state for at least 60 days as an out-of-state resident (taxable if purchased using a CT address) 5. Taxes collected by an out of state dealer – who gets credit and who does not? As a general rule we will allow credit for sales tax paid to a dealer who was required to collect tax for another state. 6. What is the rule of thumb for vehicles won in a raffle? If the vehicle was signed over from a dealer to a tax-exempt organization that is conducting the raffle (i.e.; Foxwoods, St Mary’s Church, etc.) and then to the winner, the transaction is exempt from tax. If the vehicle was signed over from the dealer to a taxable raffle holder (i.e.; United Technologies, Dicks Sporting Goods, etc.) and then to the winner, tax would be charged on the value of the vehicle unless a receipt showing CT taxes paid can be shown. If so, tax would only be charged on the price of the raffle ticket. If the vehicle was signed over directly from the dealer to the raffle winner, tax is charged on the purchase invoice price. For Further Information: Call DRS during business hours, Monday through Friday: 1-800-382-9463 (Ct. calls outside the Greater Hartford calling area only); or • 860-541-7544 Forms and Publications: Visit the DRS website at www.ct.gov/DRS CHANGE OF NAME BY MARRIAGE/DIVORCE: Whenever a legal change of name occurs, the customer must first go to DMV and change their drivers’ license to read their new legal name before a registration and title can be processed On-Line in the new name. A change of name by marriage or divorce cannot be processed On-Line. The name and date of birth on the Application for Registration and Certificate of Title must be the same as on the identification presented. APPLICANT ADDRESS: A Post Office Box is acceptable as a MAILING address only. The Connecticut resident address and tax town (domicile address), where the vehicle will be garaged for longest period during coming year”, must be listed. An incorrect tax town will result in the vehicle being taxed in the wrong town. Please be sure to inquire as to where the vehicle is “garaged overnight”, this should be the tax town entered On-Line. 61 | P a g e NOTE: The OLRS will not allow modifications to the owner’s name, address and related fields on any transaction. REFUND POLICY: Refunds will not be processed for any On-Line Registration System issues. REGISTRATION TO A MINOR: This type of transaction will need to be walked through to a local DMV office using the form 2D. IMPORTANT: Issuance of a registration to a minor without a Form 2-D will be addressed administratively. CONNECTICUT INSURANCE CARD (C.G.S.14-12b): Connecticut law requires all registered owners to maintain Liability Insurance for their vehicles. Insurance must be maintained at all times when there is an active registration on a vehicle. Registrants are required to submit a NEW Connecticut Insurance Identification Card upon registration for both New Issue and Transfer Registrations. The following must appear on the Connecticut Insurance Identification Card: A. Issued Pursuant to Connecticut Law B. Applicants Name: Husband & Wife: Insurance Card can be in one name only Leasing company: Leasing Company must have a valid blanket policy on file with DMV Parent & Child: Insurance Card can be in one name only C. New vehicle being registered, complete vehicle information, New Issue or Transfer Registration D. Policy number E. Effective date must be the same or before the issue date of the New Issue or Transfer Registration. F. Name of Insurance Company G. Insurance Cards/Civil Union: An insurance card in one name only is acceptable for a person who has been joined in Civil Union. Documentation must be submitted that a Civil Union was performed. A Temporary Insurance Card: Valid for 60 days from the effective date A Permanent Insurance Card: Valid for one (1) year from the effective date. CORRECTION AFTER TITLE ISSUANCE For Title Only Transactions – When a vehicle is registered in the online system it is has PERMANENT registration and title assigned to it. The proper fee and a completed H13 must be sent to Title Unit for any correction. Corrections after title issuance are processed differently than error corrections processed prior to title issuance. After a title has been issued, all errors are required to be processed as ownership 62 | P a g e transfers. These transactions are not dealer transactions (dealer section is not to be completed on the H-13) the dealer is only acting as the agent for these transactions. Example of common errors: Loan agreements not matching the current registration and title, the lease company’s name isn’t the name the lease company wanted i.e. Nissan Infiniti LT vs. NILT Inc., the customer wanted to add or drop a name on the new vehicle. These errors cannot be corrected by going back to the original application; once it has been completed and processed a new registration and title have to be applied for. The documents needed to process these transactions are as follows: ▪ Application form H-13 must be completed in full (see below) o Odometer Reading: must be the current mileage o Seller: must be the name listed on the current title o Dealer section: must NOT be completed o New or Used: must be “used” ** ▪ Outstanding certificate of title properly assigned from seller (the name that appears on the front of the title) to buyer (how the vehicle should be registered and titled.) ▪ A letter of Lien Release for Lien correction (if applicable) ▪ A current Connecticut Insurance Card in the name of the applicants(s). ▪ Photocopies of the current applicant’s driver license. ▪ The proper fees for a record transfer, title, and lien fees (if applicable.) ▪ A power of attorney is needed if the lien holder or dealer is signing paperwork for applicant, accompanied by that person’s photo ID. ▪ A photocopy of the current registration. Please mail these transactions to: Department of Motor Vehicles 60 State Street Wethersfield, CT 06161 Attn: Specialized Registry Services If you have any questions regarding this type of transaction, please contact the DMV Customer Contact Center (860) 263-5708. ** In order to keep the vehicle listed as “New” a letter from the dealer, on dealer letterhead, must be submitted within six months from the title issuance date. The letter must state that the lien holder/lease company has requested a new title because it was registered and titled incorrectly** 65 | P a g e Address Town Tax Town Code Tax Town Name Address Town Tax Town Code Tax Town Name MAPLE HILL 094 NEWINGTON N THOMPSON 141 THOMPSON MARBLEDALE 150 WASHINGTON N THOMPSONVILL 049 ENFIELD MARION 131 SOUTHINGTON N WESTCHESTER 028 COLCHESTER MARLBOROUGH 079 MARLBOROUGH N WILLINGTON 160 WILLINGTON MECHANICSVILLE 141 THOMPSON N WILTON 161 WILTON MELROSE 047 EAST WINDSOR N WINDHAM 163 WINDHAM MERIDEN 080 MERIDEN N WINDSORVILLE 047 EAST WINDSOR MERROW 078 MANSFIELD N WOODBURY 168 WOODBURY MIANUS 057 GREENWICH N WOODSTOCK 169 WOODSTOCK MIDDLE HADDAM 042 EAST HAMPTON NAUGATUCK 088 NAUGATUCK MIDDLEBURY 081 MIDDLEBURY NEPAUG 092 NEW HARTFORD MIDDLEFIELD 082 MIDDLEFIELD NEW BRITAIN 089 NEW BRITAIN MIDDLETOWN 083 MIDDLETOWN NEW CANAAN 090 NEW CANAAN MILBROOK 057 GREENWICH NEW FAIRFIELD 091 NEW FAIRFIELD MILFORD 084 MILFORD NEW HARTFORD 092 NEW HARTFORD MILLDALE 131 SOUTHINGTON NEW HARTLAND 065 HARTLAND MILLSTONE 152 WATERFORD NEW HAVEN 093 NEW HAVEN MILLVILLE 088 NAUGATUCK NEW LONDON 095 NEW LONDON MILTON 074 LITCHFIELD NEW MILFORD 096 NEW MILFORD MOMAUGUIN 044 EAST HAVEN NEW PRESTON 150 WASHINGTON MONROE 085 MONROE NEWFIELD 083 MIDDLETOWN MONROE CTR 085 MONROE NEWINGTON 094 NEWINGTON MOUNT CARMEL 062 HAMDEN NEWINGTON CTR 094 NEWINGTON MONTOWESE 101 NORTH HAVE NEWINGTON JCT 094 NEWINGTON MONTVILLE 086 MONTVILLE NEWTOWN 097 NEWTOWN MOODUS 041 EAST HADDAM NIANTIC 045 EAST LYME MOOREVILLE 162 WINCHESTER NICHOLS 144 TRUMBULL MOOSUP 109 PLAINFIELD NO HAVEN 101 NORTH HAVEN MORRIS 087 MORRIS NOANK 059 GROTON MORRIS COVE 093 NEW HAVEN NORFOLK 098 NORFOLK MYSTIC 137 STONINGTON NOROTON 035 DARIEN N ASHFORD 039 EASTFORD NOROTON HGTS 035 DARIEN N BLOOMFIELD 011 BLOOMFIELD NORTHFIELD 074 LITCHFIELD N BRANFORD 099 NORTH BRANFORD NORTHFORD 099 NORTH BRANFORD N CANAAN 100 NORTH CANAAN NORTHVILLE 096 NEW MILFORD N CANTON 023 CANTON NORWALK 103 NORWALK N COLCHESTER 028 COLCHESTER NORWICH 104 NORWICH N COLEBROOK 029 COLEBROOK NORWICHTOWN 104 NORWICH N COLLINSVIL 023 CANTON OAKDALE 086 MONTVILLE N CORNWALL 031 CORNWALL OAKVILLE 153 WATERTOWN N COVENTRY 032 COVENTRY OCCUM 104 NORWICH N CROMWELL 033 CROMWELL OLD GREENWICH 057 GREENWICH N FRANKLIN 053 FRANKLIN OLD LYME 105 OLD LYME N GRANBY 056 GRANBY OLD MYSTIC 137 STONINGTON N GREENWICH 057 GREENWICH OLD SAYBROOK 106 OLD SAYBROOK N GROSVNORDLE 141 THOMPSON ONECO 136 STERLING N GUILFORD 060 GUILFORD ORANGE 107 ORANGE N KENT 068 KENT ORCUTTVILLE 134 STAFFORD N LYME 075 LYME ORONOQUE 138 STRATFORD N MADISON 076 MADISON OSWEGATCHIE 152 WATERFORD N MANCHESTER 077 MANCHESTER OXFORD 108 OXFORD N MIANUS 057 GREENWICH OXFORD CENTER 108 OCFORD N MOODUS 041 EAST HADDAM PACHAUG 058 GRISWOLD N NEWINGTON 094 NEWINGTON PACKER 022 CANTERBURY N NORWALK 103 NORWALK PACKERSVILLE 022 CANTERBURY N PLAIN 041 EAST HADDAM PAWCATUCK 137 STONINGTON N PLYMOUTH 111 PLYMOUTH PEMBERWICK 057 GREENWICH N RIDGEFIELD 118 RIDGEFIELD PEQUABUCK 111 PLYMOUTH N SOMERS 129 SOMERS PHOENIXVILLE 039 EASTFORD N STAMFORD 135 STAMFORD PINE MEADOW 092 NEW HARTFORD N STERLING 136 STERLING PLAINFIELD 109 PLAINFIELD N STONINGTON 102 N STONINGTON PLAINVILLE 110 PLAINVILLE 66 | P a g e Address Town Tax Town Code Tax Town Name Address Town Tax Town Code Tax Town Name PLANTSVILLE 131 SOUTHINGTON S WINDSOR 132 SOUTH WINDSOR PLEASANT VAL 005 BARKHAMSTED S WOODSTOCK 169 WOODSTOCK PLYMOUTH 111 PLYMOUTH SACHEMS HEAD 060 GUILFORD POMFRET 112 POMFRET SALEM 121 SALEM POMFRET CTR 112 POMFRET SALISBURY 122 SALISBURY POMFRET LNDG 112 POMFRET SANDY HILL 081 MIDDLEBURY POQUETANUCK 114 PRESTON SANDY HOOK 097 NEWTOWN POQUONOCK 164 WINDSOR SAUGATUCK 156 WEST HAVEN POQUONOCK BDG 059 GROTON SAYBROOK MANOR 106 OLD SAYBROOK PORTLAND 113 PORTLAND SAYBROOK POINT 106 OLD SAYBROOK PRESTON 114 PRESTON SCANTIC 047 EAST WINDSOR PROSPECT 115 PROSPECT SCITICO 049 ENFIELD PUTNAM 116 PUTNAM SCOTLAND 123 SCOTLAND PUTNAM CTR 116 PUTNAM SEYMOUR 124 SEYMOUR PUTNAM HGTS 116 PUTNAM SHARON 125 SHARON PUTNEY 138 STRATFORD SHARON VALLEY 125 SHARON QUAKER HILL 152 WATERFORD SHELTON 126 SHELTON QUINEBAUG 141 THOMPSON SHERMAN 127 SHERMAN RAINBOW 164 WINDSOR SHIPPEN POINT 135 STAMFORD REDDING 117 REDDING SHORT BEACH 014 BRANFORD REDDING CTR 117 REDDING SILVERMINE 103 NORWALK REDDING RDGE 117 REDDING SIMSBURY 128 SIMSBURY REYNOLDS BRDG 140 THOMASTON SOMERS 129 SOMERS RIDGEBURY 034 DANBURY SOMERSVILLE 129 SOMERS RIDGEBURY CTR 034 DANBURY SOUND VIEW 105 OLD LYME RIDGEFIELD 118 RIDGEFIELD SOUTHBURY 130 SOUTHBURY RIVERSIDE 057 GREENWICH SOUTHFORD 130 SOUTHBURY RIVERSVILLE 057 GREENWICH SOUTHINGTON 131 SOUTHINGTON RIVERTON 005 BARKHAMSTED SOUTHPORT 051 FAIRFIELD ROBERTSVILLE 029 COLEBROOK SPRAGUE 133 SPRAGUE ROCKFALL 082 MIDDLEFIELD SPRING GLEN 093 NEW HAVEN ROCKLAND 076 MADISON SPRINGDALE 135 STAMFORD ROCKVILLE 146 VERNON STAFFORD HLW 134 STAFFORD ROCKY HILL 119 ROCKY HILL STAFFORD SPRNGS 134 STAFFORD ROGERS 069 KILLINGLY STAFFORD 134 STAFFORD ROUND HILL 057 GREENWICH STAFFORDVILLE 134 STAFFORD ROWAYTON 103 NORWALK STAMFORD 135 STAMFORD ROXBURY 120 ROXBURY STEPNEY 085 MONROE ROXBURY STA 120 ROXBURY STEPNEY DEPOT 085 MONROE ROXBURY CNTR 120 ROXBURY STERLING 136 STERLING S BERLIN 007 BERLIN STEVENSON 085 MONROE S BOLTON 012 BOLTON STONINGTON 137 STONINGTON S BRITAIN 130 SOUTHBURY STONY CREEK 014 BRANFORD S CANAAN 021 CANAAN STORRS 078 MANSFIELD S CHAPLIN 024 CHAPLIN STRATFORD 138 STRATFORD S CHESHIRE 026 CHESHIRE SUFFIELD 139 SUFFIELD S COVENTRY 032 COVENTRY TACONIC 122 SALISBURY S FARMS 083 MIDDLETOWN TAFTVILLE 104 NORWICH S GLASTONBURY 054 GLASTONBURY TALCOTVILLE 146 VERNON S KENT 068 KENT TAFTVILLE 104 NORWICH S KILLINGLY 069 KILLINGLY TALCOTVILLE 146 VERNON S LITCHFIELD 074 LITCHFIELD TARIFFVILLE 128 SIMSBURY S LYME 105 OLD LYME TERRYVILLE 111 PLYMOUTH S MANCHESTER 077 MANCHESTER THOMASTON 140 THOMASTON S MERIDEN 080 MERIDEN THOMPSON 141 THOMPSON S MIDDLEBURY 081 MIDDLEBURY THOMSONVILLE 049 ENFIELD S NORFOLK 098 NORFOLK TOLLAND 142 TOLLAND S NORWALK 103 NORWALK TORRINGTON 143 TORRINGTON S WETHERSFIELD 159 WETHERSFIELD TRACY 148 WALLINGFORD S WILLINGTON 160 WILLINGTON TRUMBULL 144 TRUMBULL S WILTON 161 WILTON TWIN LAKES 122 SALISBURY S WINDHAM 163 WINDHAM TYLERVILLE 061 HADDAM 67 | P a g e Address Town Tax Town Code Tax Town Name Address Town Tax Town Code Tax Town Name UNCASVILLE 086 MONTVILLE WHIGVILLE 020 BURLINGTON UNION 145 UNION WHITNEYVILLE 062 HAMDEN UNION CITY 088 NAUGATUCK WILLIMANTIC 163 WINDHAM UNIONVILLE 052 FARMINGTON WILLINGTON 160 WILLINGTON UPPER STEPNEY 085 MONROE WILSON 164 WINDSOR VERNON 146 VERNON WILSON STA 164 WINDSOR VERNON CENTER 146 VERNON WILSONVILLE 141 THOMPSON VERSAILLES 133 SPRAGUE WILTON 161 WILTON VOLUNTOWN 147 VOLUNTOWN WINCHESTER 162 WINCHESTER W ASHFORD 003 ASHFORD WINCHESTER CTR 162 WINCHESTER W AVON 004 AVON WINDHAM 163 WINDHAM W BANTAM 074 LITCHFIELD WINDHAM CTR 163 WINDHAM W BLOOMFIELD 011 BLOOMFIELD WINDSOR 164 WINDSOR W CHESHIRE 025 CHESHIRE WINDSOR LOCKS 165 WINDSOR LOCKS W CORNWALL 031 CORNWALL WINDSORVILLE 047 EAST WINDSOR W CROMWELL 033 CROMWELL WINSTED 162 WINCHESTER W GOSHEN 055 GOSHEN WINTHROP 036 DEEP RIVER W GRANBY 056 GRANBY WOLCOTT 166 WOLCOTT W HADDAM 061 HADDAM WOLCOTT CTR 166 WOLCOTT W HARTFORD 155 WEST HARTFORD WOODBRIDGE 167 WOODBRIDGE W HARTLAND 065 HARTLAND WOODBURY 168 WOODBURY W HAVEN 156 WEST HAVEN WOODMONT 084 MILFORD W MORRIS 087 MORRIS WOODSTOCK 169 WOODSTOCK W MYSTIC 059 GROTON WOODSTOCK HL 169 WOODSTOCK W NORFOLK 098 NORFOLK WOODSTOCK VAL 169 WOODSTOCK W NORWALK 103 NORWALK WOODVILLE 150 WASHINGTON W PLANTSVILLE 131 SOUTHINGTON YALESVILLE 148 WALLINGFORD W REDDING 117 REDDING YANTIC 104 NORWICH W ROCKY HILL 119 ROCKY HILL W SIMSBURY 128 SIMSBURY W STAFFORD 134 STAFFORD W STAMFORD 135 STAMFORD W STRATFORD 138 STRATFORD W SUFFIELD 139 SUFFIELD W THOMPSON 141 THOMPSON W TORRINGTON 143 TORRINGTON W WAUREGAN 019 BROOKLYN W WILLINGTON 160 WILLINGTON W WOODSTOCK 169 WOODSTOCK WALLINGFORD 148 WALINGFORD WAPPING 132 SOUTH WINDSOR WAREHOUSE PT 047 EAST WINDSOR WARREN 149 WARREN WARRENVILLE 003 ASHFORD WASHINGTON 150 WASHINGTON WASHINGTON DPT 150 WASHINGTON WASHINGTON GR 150 WASHINGTON WATERBURY 151 WATERBURY WATERFORD 153 WATERFORD WATERTOWN 152 WATERTOWN WATERVILLE 151 WATERBURY WAUREGAN 109 PLAINFIELD WEATOGUE 128 SIMSBURY WEQUETEQUOCK 137 STONINGTON WESTBROOK 154 WESTBROOK WESTCHESTER 028 COLCHESTER WESTFIELD 083 MIDDLETOWN WESTFORD 003 ASHFORD WESTON 157 WESTON WESTPORT 158 WESTPORT WESTVILLE 093 NEW HAVEN WETHERSFIELD 159 WETHERSFIELD 70 | P a g e NOTE: Effective January 1, 2020, the fee for transactions that include a trade-in vehicle will increase from $35.00 to $100.00 The GHG fee does not apply to: Special Mobile Equipment Motorcycles Trailers of any kind Vehicles not suitable for operation on the highway: e.g. snowmobiles, ATVs, golf carts, etc. Vehicles exempt from the payment of registration fees pursuant to Section 14-49(o) of the CGS Vehicles with Commercial usage Effective January 1, 2020 ANY TITLE QUESTIONS SUCH AS DUPLICATE TITLES, TITLE ONLY, and ABA STOLEN CAR CASE- MUST BE DIRECTED TO THE CUSTOMER CONTACT CENTER AT 860-263-5708 DMV GENERAL INFORMATION: 860-263-5700 or 1-800-842-8222 CONTACT PEOPLE: Customer Contact Center DOL: (860)263-5708 Online Registration Processing questions only DEALERS & REPAIRERS DIVISION: (860) 263-5056 D-47 Registration Issuance, Bond/Licensing, Dealer Plate issues, Leasing COMMERCIAL VEHICLE SAFETY DIVISION: (860)263-5446 Enforcement Questions MARKER ROOM: (860) 263-5433 Plate Inventory/Shipping CONNECTICUT AUTOMOTIVE RETAILERS ASSOCIATION: (860) 293-2500 Financial Issues DealerTrack:(formerly known as TriVin) 1-800-374-GSS1 Software/Hardware Problems CVR:1-800-333-6995 Software/Hardware Problems Vanguard Phone Number: 1-800-369-0570 or 860 563-1054 OBTAINING SUPPLIES FOR THE REGISTRATION: FORM FORM NUMBER OBTAINED FROM Application for Registration H-13 Vanguard Supplemental Assignment Q-1 Vanguard Application for Duplicate Title H-6B Vanguard NOTE: Do not contact your vendor with questions relating to DMV policy and procedures, a DMV representative must be contacted. 71 | P a g e Chapter 9 APPENDIX 72 | P a g e Application for Duplicate Certificate of Title (H6-B) 75 | P a g e Supplemental Assignment of Ownership and/or Bill of Sale (Q-1) VEHICLE side 76 | P a g e Certificate of Parental Consent (2-D) 77 | P a g e Application for a Vessel registration and Certificate of title (B-148) 80 | P a g e Supplemental Assignment of Ownership for a Vessel (Q1V) TITLE INQUIRY REPORT A. Vehicle Title Information VIN: 2B4FP25BXWR 100007 Title Number: 027591072 ‘Year: 1998 Make: DODGE, Odometer: 009999 Titling Date: 12/12/1998 Legend 1: ODOMETER EXCEEDS LIMITS Legend 2: Legend 3: B, Owner Information Number of Owners: | Owner Name: JONES JOHN Co-Owner Name: 9 Lien Holder Information (A letter of lien release must accompany this application when there is a lien holder present.) Number of Liens: 1 Lien Holder 1: FLEET BANK Address: Street: 1000 SILAS DEANEHWY City: WETHERSFIELD State: CT Lien Holder 2: Address Street: City State: D. Company Information Company's License Number: N277 Company Name: VALENTI CHEVROLET OLDSMOBILE INC Validation Number: 20031209124210E065474 Transaction Number: T0018345141882530 This report must be attached to the H6B form when processing a transfer of ownership and there Is no original title available. Zip: 061094231 Zip: 81| Page 82 | P a g e Administrative Fee Requirements Policy No. R-10 – 01R Administrative Fees (REVISED) Revision Date: 06/29/2011 Effective Date: 07/01/2011 Subject: Standard for collection of Administrative Fees authorized under CGS 14-12s. Purpose: To establish uniform guidelines for collection of Administrative $10 Fee. Scope: This standard applies to each motor vehicle transaction that involves an electronic inspection of a manufacturer’s vehicle identification number for all vehicle types being registered and /or titled in CT. Description: Administrative Fee will be collected at the time of initial application for title or registration transactions- except transactions listed below: All Boat Transactions Sub-Registration Renewals (including seasonal) Duplicates Changes (vehicle description or name changes) on current registrations. All State or Municipal owned vehicles (title fee exempt) Temporary registrations Duplicate titles Corrections due to DMV error 85 | P a g e COMBINATION REGISTRATION INFORMATION NOTE: The GVWR cannot exceed 12,500 pounds for a Combination registration. SEC 14-137-10 (Regulation of State Agencies) Registration: Effective January 1, 1973, any motor vehicle registered as a camper or combination motor vehicle or for which “camper” or “combination” registration is renewed shall be issued a registration listing the gross vehicle weight of such vehicle. The gross vehicle weight indicated on a “camper” or “combination” registration shall not exceed the maximum as established by the manufacturer. Vehicle Type: Passenger Usage: Combination Vehicle Type: Truck, Van, SUV Usage: Combination *Must be 12,500 GVWR or less Fees: Passenger vehicle: $88.00 Registration fee increase to $132.00 Effective January 1, 2020 Truck, Suv, Van: Fee determined by Declared Weight Safety Plate Fee: $ 5.00 Safety Plate Fee Greenhouse Gas Fee: *NOTE: Fee charged on vehicles with a 10,000 GVWR or less $5.00 Greenhouse Gas Fee (paid on new and renewal registrations) $10.00 for new vehicles w/MCO Effective January 1, 2020 Clean Air Act Fee: $5.00 for 1yr $10.00 for 2yr $15.00 for 3yr Effective January 1, 2020 Passport to Parks Fee: $5.00 for 1yr $10.00 for 2yr $15.00 for 3yr Effective January 1, 2020 Administrative Fee: $10.00 (Collected at the time of initial application for title) Special Requirements: CT Insurance Card Expiration Date: Expires two years from date of issue Expires three years from date of issue Effective January 1, 2020 Example: Vehicle registered 1/8/2020 will expire on 1/7/2023. Annual Fee: The cost of a one-year registration. Example: For vehicle with a GVWR of 4,000 lbs., the annual fee factor would be $53.40. Definition: C.G.S. 14-1-10: “Combination registration” means the type of registration issued to a motor vehicle used for both private and commercial purposes if such vehicles does not have a gross vehicle weight rating in excess of twelve thousand five hundred pounds Special Notes: • Vehicle can be registered combination if signage is removable • Vehicle must have a GVWR of 12,500 lbs or less. • Section 8 on H13B application must be completed for the following types of vehicles: Station Wag, SUV, Truck, Van • Used when registering a passenger style vehicle to a business entity 86 | P a g e TRANSFER COMBINATION WITH INCREASE IN WEIGHT: The system will calculate the amount of equity, if any, can be used toward the new registration. The equity is determined by the previous registrations fee, expiration date and GVWR or Declared weight (if initially registered in new system) of vehicle. The system will use the GVWR or DW fee factor and expiration date on the previous registration to determine the new fee. The calculations by the system are as follows: Previous registration fee divided by 25 (for 2 yr. reg) or 13 (for 1 yr. reg) Multiplied by the # of months remaining on previous registration (up to current month) Subtract the above total from the New registration fee This is your new total registration fee Example: Previous registration expires 7/1/2016 and previous registration fee is $106.80 (based on a 3600lb GVWR) Today’s date – 6/16/2015 New Vehicle – Declared weight is 5000lbs / $130.00 total 2yr reg fee $106.80/25 months= $4.27 $4.27 * 14 (months remaining on previous reg from current date) = $59.78 $130.00 – 59.78 = 70.22 Your new registration fee is $70.22 Note: The system will calculate all fees. 87 | P a g e Combination Fee Chart Combination registrations are issued to a motor vehicle which is used for both private passenger and commercial purposes if that vehicle does not have a gross vehicle weight in excess of 12,500 pounds. Fees are based on the declared GVWR that the vehicle will be registered for. To Use The Chart Below: •Determine the maximum gross vehicle weight rating of the vehicle (the registered gross weight cannot be more than the manufacturer’s gross weight rating of the vehicle). •Find the corresponding weight in the first column and read across to the column labeled "2-Year Fee". The fee in this column is the amount charged for a new registration that is issued. •If the gross vehicle weight rating falls between two figures go to the next higher weight for the correct fee. These fees are in addition to any other applicable fees such as Title, Plate fee, Sales Tax, etc. The column labeled "Equity" is the amount of credit that is allowed when a registration is being transferred to another vehicle or when the class of registration is being changed. Determine how many months are remaining on the registration, and then use the appropriate equity column. Do not count the current month. Registered Gross Vehicle Weight Rating 2-Year Fee 19 - 24 Months Equity 13 - 18 Months Equity 7 - 12 Months Equity 1 - 6 Months Equity 3-Year Fee Effective 1/1/2020 Less than 3001 $88.00 $66.00 $44.00 $22.00 $132.00 3001-4000 $106.80 $80.10 $53.40 $26.70 $160.20 4001-5000 $130.00 $97.50 $65.00 $32.50 $195.00 5001-6000 $153.20 $114.90 $76.60 $38.30 $229.80 6001-7000 $176.40 $132.30 $88.20 $44.10 $264.60 7001-8000 $199.60 $149.70 $99.80 $49.90 $299.40 8001-9000 $222.80 $167.10 $111.40 $55.70 $334.20 9001-10000 $246.00 $184.50 $123.00 $61.50 $369.00 10001-11000 $269.20 $201.90 $134.60 $67.30 $403.80 11001-12000 $292.40 $219.30 $146.20 $73.10 $438.60 12001-12500 $315.60 $236.70 $157.80 $78.90 $478.40 90 | P a g e Motor carriers conducting commercial business with vehicles meeting the following criteria are required to report insurance coverage to DMV once a year: 1. A vehicle that operates in intrastate commerce (within Connecticut only) with a gross weight or gross vehicle weight rating (GVWR) or gross truck/trailer weight or gross combination weight rating of 18,001 pounds or more; 2. A vehicle that operates in interstate commerce with a gross vehicle weight, or GVWR or gross truck/trailer combination weight of 10,001 pounds or more; 3. A vehicle used in the transportation of hazardous materials in a quantity requiring HAZMAT “placarding” under the Hazardous Materials Transportation Act. 4. If the first four choices do not apply to you, you must complete and submit a Compliance Affidavit form to DMV for new registration transactions or renewals. 5. If any of the above apply, the customer must file an Acord 25 Certificate of Liability Insurance with DMV with the following coverages: • Freight vehicles of 10,001 pounds or more GVWR, non-hazardous: $750,000 • Freight vehicles of 10,001 pounds or more GVWR, hazardous: $1,000,000 or $5,000,000 (higher liability required for certain types of hazardous material, see Federal Motor Carrier Safety Administration). • Any vehicle with a seating capacity of more than 8 passengers: $1,500,000 • Any vehicle with a seating capacity of 16 passengers or more: $5,000,000 Commercial Fee Chart Commercial registration fees based on the declared gross vehicle weight rating (GVWR) that the vehicle will be registered for. To Use the Chart Below: •Determine the maximum GVWR of the vehicle. •Find the corresponding weight range in the first column and read across to determine the registration fee. •The fee in the column labeled “Annual Fee” is the amount charged for a new registration. These fees are in addition to any other applicable fees such as Title, Plate fee, Sales Tax, etc. Note: If the Declared Weight/DW falls between two figures go to the next higher weight for the correct fee. Example: If the DW of the vehicle is 4957 lbs., the fee for 5000 lbs. is charged. The columns labeled “Equity” is the amount of credit that is allowed when a registration is being transferred to another vehicle. Determine how many months are remaining on the registration, and then use the appropriate equity column. Gross Weight Annual Fee 7 - 12 Months Equity 6 Month Fee 1 - 6 Month Equity Less than 3001 $47.00 $34.00 $28.50 $17.00 3001-4000 $56.40 $46.40 $33.20 $23.20 4001-5000 $68.00 $58.00 $39.00 $29.00 91 | P a g e 5001-6000 $79.60 $69.60 $44.80 $34.80 6001-7000 $91.20 $81.20 $50.60 $40.60 7001-8000 $102.80 $92.80 $56.40 $46.40 8001-9000 $114.40 $104.40 $62.20 $52.20 9001-10000 $126.00 $116.00 $68.00 $58.00 10001-11000 $137.60 $127.60 $73.80 $63.80 11001-12000 $149.20 $139.20 $79.60 $69.60 12001-13000 $160.80 $150.80 $85.40 $75.40 13001-14000 $172.40 $162.40 $91.20 $81.20 14001-15000 $184.00 $174.00 $97.00 $87.00 15001-16000 $195.60 $185.60 $102.80 $92.80 16001-17000 $207.20 $197.20 $108.60 $98.60 17001-18000 $218.80 $208.80 $114.40 $104.40 18001-19000 $230.40 $220.40 $120.20 $110.20 19001-20000 $242.00 $232.00 $126.00 $116.00 20001-21000 $308.20 $298.20 $159.10 $149.10 21001-22000 $322.40 $312.40 $166.20 $156.20 22001-23000 $336.60 $326.60 $173.30 $163.30 23001-24000 $350.80 $340.80 $180.40 $170.40 24001-25000 $365.00 $355.00 $187.50 $177.50 25001-26000 $379.20 $369.20 $194.60 $184.60 26001-27000 $393.40 $383.40 $201.70 $191.70 27001-28000 $407.60 $397.60 $208.80 $198.80 28001-29000 $421.80 $411.80 $215.90 $205.90 92 | P a g e 29001-30000 $436.00 $426.00 $223.00 $213.00 30001-31000 $558.70 $548.70 $284.35 $274.35 31001-32000 $576.40 $566.40 $293.20 $283.20 32001-33000 $594.10 $584.10 $302.05 $292.05 33001-34000 $611.80 $601.80 $310.90 $300.90 34001-35000 $629.50 $619.50 $319.75 $309.75 35001-36000 $647.20 $637.20 $328.60 $318.60 36001-37000 $664.90 $654.90 $337.45 $327.45 37001-38000 $682.60 $672.60 $346.30 $336.30 38001-39000 $700.30 $690.30 $355.15 $345.15 39001-40000 $718.00 $708.00 $364.00 $354.00 40001-41000 $735.70 $725.70 $372.85 $362.85 41001-42000 $753.40 $743.50 $381.70 $371.70 42001-43000 $771.10 $761.10 $390.55 $380.55 43001-44000 $788.80 $778.80 $399.40 $389.40 44001-45000 $806.50 $796.50 $408.25 $398.25 45001-46000 $824.20 $814.20 $417.10 $407.10 46001-47000 $841.90 $831.90 $425.95 $415.95 47001-48000 $859.60 $849.60 $434.80 $424.80 48001-49000 $877.30 $867.30 $443.65 $433.65 49001-50000 $895.00 $885.00 $452.50 $442.50 50001-51000 $912.70 $902.70 $461.35 $451.35 51001-52000 $930.40 $920.40 $470.20 $460.20 52001-53000 $948.10 $938.10 $479.05 $469.05 95 | P a g e TITLE & REGISTRY REQUIREMENTS FROM OTHER STATES ON TRAILERS Registration not required on boat trailers 1975 and subsequent years. Travel Trailers are exempt Alaska Title required Arizona Title required Arkansas Title optional for GVWR under 3,001 lbs. California Title required on 3,000 lbs. or more Colorado Title required on 3,000 lbs. or more Connecticut Title required on 3,000 lbs. or more Delaware Title required District of Columbia Title required Florida Title not required on GVWR less than 2,000 lbs. Farm trailers exempt from registration. Georgia Boat Trailers, Pole Trailers and homemade trailers exempt as well as utility trailers under 2,000 lbs. Exempt Hawaii No title Idaho Title required except trailers with unladen weight less than 2,000 lbs. Illinois Title required Indiana Title required Iowa Trailer under 2,000 lbs. Exempt. Farm trailers also exempt from registration. Kansas Title and registration optional on weight less than 2,000 lbs. Farm trailers with a load under 6,000 lbs. Exempt Kentucky Title required. Boat trailers exempt from registration Louisiana Title required. Farm exempt Maine Trailers with an unladen weight of 3,000 lbs. or under are exempt. Ten year old trailers are exempt Maryland Title required Massachusetts Title not required on trailers having gross weight of 3,000 lbs. or less Michigan Trailers with empty weight under 2,500 lbs. are exempt Minnesota Title required Mississippi Boat Trailers are exempt Missouri Title required Montana Title required Nebraska Noncommercial trailers with a gross weight of 9,000 lbs. or under are exempt Nevada Title required New Hampshire Trailers with gross weight New Jersey Title required New Mexico Title required New York Trailers under 1,000 lbs. are exempt. Vehicles with model years prior to 1973 are exempt. North Carolina Title required unless implement of husbandry. North Dakota Boat, utility and luggage trailers are exempt. Registration not required for utility trailers, boat trailer, and trailers with a GVWR 1,500 lbs. or less and not “for hire” or commercial use. Ohio Commercial trailers, semi-trailers and utility trailers weighing under 4,000 lbs. are exempt. Boat or utility trailer used or personal use are issued a non- commercial plate. Oklahoma Registrations not required on small trailers unless used for commercial purposes. Luggage, boat trailers and privately-owned trailers not used commercially and farm trailer not in excess of 6,000 lbs. are exempt Oregon Title required except for farm trailers Pennsylvania Title required 96 | P a g e Rhode Island Trailer with a capacity of 3,00 lbs. or less is exempt. Vehicles over 10 years old are exempt South Carolina Title required over 2,500 lbs. Except for implements of husbandry and pole trailers. Title optional and registration not required if GVWR of boat trailer is less than 2,500 lbs. GVWR. Over 2,500 lbs. GVWR, title and registration is mandatory. South Dakota Title required Tennessee Registration not required on farm, boat or utility trailers. Title not required. Texas Title required unless used solely for transportation of farm products. Titles issued on travel trailers and camper trailers designed for human habitation, commercial trailers having empty weight in excess of 4,000 lbs. and semi-trailers having gross weight in excess of 4,000 lbs. Utah Title required except for privately owned trailers 750 lbs. or less that are not used on highway Vermont All 1972 and later models, title required except for trailers with unladen weight of 1,500 lbs. or less Virginia Title required Washington Title required West Virginia Title required Wisconsin Title required. A trailer, semi-trailer or camping trailer with a GVWR of 3,000 lbs. or less is exempt from registration. Title optional and exempt from registration for trailer, semi-trailer or camping trailers with GVWR of 3,000 lbs. or less. Title required per 3,000 lbs. GVWR. Wyoming Title Required. Trailers weighing one thousand (1,000 ) pounds or less unladen are exempt Puerto Rico Title required all trailers registered after July 1, 1987 97 | P a g e TRAILERS BEING REGISTERED OUT OF STATE: Many customers who purchase trailers from dealerships or individuals may choose to register their trailer out of state. Many states have different title laws and requirements; the customer may be refused registration in another state because they do not hold title to a trailer. The statute below will assist these customers in registering trailers which have weight less than three thousand pounds: Sec. 14-166. Exempt vehicles. (a) The acquisition of a certificate of title shall not be required and the issuance of a certificate of title by the Commissioner of Motor Vehicles shall not be required for the following: (1) A vehicle owned by the United States, unless it is registered in this state; (2) a vehicle owned by a manufacturer or dealer and held for sale, even though incidentally moved on the highway or used for purposes of testing or demonstration; or a vehicle used by a manufacturer solely for testing; (3) a vehicle owned by a nonresident of this state and not required by law to be registered in this state; (4) a vehicle regularly engaged in the interstate transportation of persons or property for which a currently effective certificate of title has been issued in another state; (5) a vehicle moved solely by animal power; (6) an implement of husbandry; (7) special mobile equipment; (8) a self-propelled wheel chair or invalid tricycle; (9) any trailer having a gross weight not in excess of three thousand pounds; (10) any vehicle for which a temporary registration has been issued pursuant to section 14-12 for the purpose of permitting a nonresident owner who purchases a vehicle in Connecticut to transport such vehicle to such owner's home state; (11) a motor vehicle owned by the state or any town, city or borough within the state; (12) a motor vehicle registered temporarily for inspection purposes pursuant to section 14-12. The acquisition of a certificate of title for any vehicle manufactured prior to 1981 shall not be required. The commissioner, in his discretion, may issue such certificate of title for such a vehicle. (b) Part III of this chapter does not apply to: (1) A vehicle moved solely by animal power; (2) an implement of husbandry; (3) special mobile equipment; (4) a self-propelled wheel chair or invalid tricycle; (5) any trailer having a gross weight not in excess of three thousand pounds.