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GENERAL HANDBOOK DUT INE HSE EIGER YASETHEKWINI YEZOBUCHWEPHESHE AED ace  2024 GENERAL HANDBOOK FOR STUDENTS Friday 23 Late Registration Ends x Undergraduate: New Students & Returning Students x Postgraduate: Course Work Master’s (New and Returning Students) x Postgraduate: Full Research Master’s and Doctorates (Returning Students) Saturday 24 Sunday 25 Monday 26 Tuesday 27 09:00 Professorial Appeals Committee Meeting Wednesday 28 10:00 Human Capital Committee Meeting Thursday 29 09:00 Finance Committee of Council Meeting 13:00 Audit Committee Meeting Conducting of 2023 annual and second semester special examinations MARCH 2024 Friday 1 Saturday 2 Sunday 3 Monday 4 10:00 Bid Adjudication Committee Meeting day 5 Wednesday 6 11:00 Senate Meeting Thursday 7 Final date for submission of all outstanding 2023 annual and second semester special examination scripts to the Examinations Audit Panel Friday 8 Saturday 9 Sunday 10 Ž Isaiah Shembe Day Monday 11 10:00 Risk Committee Meeting Final date for any changes to first semester modules/ programmes already registered for (except cancellations and de-registrations) Final date for academic departments to capture the approved examiner’s and moderator’s details for the First Semester and Annual subjects onto ITS Tuesday 12 14:00 Exco of Council Meeting Faculty Board EXCO approval of 2023 annual and second semester special examination results Wednesday 13 12:00 Institutional Forum Meeting Publication of 2023 annual and second semester special examination results Thursday 14 09:00 Executive Management Committee Meeting Friday 15 10:00 Labour Management Consultative Forum Meeting Saturday 16 Sunday 17 Monday 18 10:00 Information and Technology Committee Meeting Final date for applications for scanning of 2023 annual and second semester special examination scripts Tuesday 19 Wednesday 20 09:30 Employment Equity and Skills Development Committee Meeting Final date for applications for re-mark of 2023 annual and second semester special examination scripts Thursday 21 Human Rights Day (Public Holiday) Friday 22 Saturday 23 09:00 Council Meeting Sunday 24 Monday 25 Tuesday 26 Wednesday 27 09:00 Special Higher Degrees Committee Meeting to consider further Examiners Reports Thursday 28 End of first term Friday 29 Good Friday (Public Holiday) Saturday 30 Holy Saturday (Public Holiday) Sunday 31 Easter Sunday (Public Holiday) Ž The University respects the religious belief of all staff and students. As a result tests and examinations will not be scheduled on these days, however the University will remain open and operational. MAY 2024 Wednesday 1 Worker’s Day (Public Holiday) Thursday 2 Ž Isaiah Shembe Day Friday 3 09:30 Quality Assurance Committee Meeting Saturday 4 Sunday 5 Monday 6 09:00 University Planning and Resources Forum Meeting Tuesday 7 10:00 Bid Adjudication Committee Meeting 14:00 Institutional Research and Innovation Committee Meeting Wednesday 8 Thursday 9 09:00 Higher Degrees Committee Meeting Ž Ascension Day Friday 10 10:00 Senate Rules Committee Meeting Saturday 11 Sunday 12 Monday 13 Autumn Graduation Ceremony (Midlands) Tuesday 14 Autumn Graduation Ceremony (Midlands) Wednesday 15 Autumn Graduation Ceremony (Midlands) SENATE AGENDA CLOSES Thursday 16 09:00 Executive Management Committee Meeting Friday 17 10:00 Senex Meeting 12:00 Student Services Board Meeting Saturday 18 Sunday 19 Monday 20 Autumn Graduation Ceremony (Durban) Tuesday 21 Autumn Graduation Ceremony (Durban) Wednesday 22 Autumn Graduation Ceremony (Durban) Thursday 23 Autumn Graduation Ceremony (Durban) Friday 24 Autumn Graduation Ceremony (Durban) Final date for capturing of semester marks for the first semester subjects Saturday 25 Autumn Graduation Ceremony (Durban) Sunday 26 Monday 27 Autumn Graduation Ceremony (Durban) Tuesday 28 Lectures end for all first semester students Autumn Graduation Ceremony (Durban) Wednesday 29 Autumn Graduation Ceremony (Durban) Examination study period commences for all first semester students Thursday 30 Autumn Graduation Ceremony (Durban) Last day to cancel annual modules or to de-register for annual programmes. A student cancelling or de-registering after this date will be regarded as having failed that module/ programme and officially published results will be reflected accordingly. A student cancelling or de-registering from any module/ programme prior to or as at this date will be recorded as having withdrawn and no result will be published Friday 31 Autumn Graduation Ceremony (Durban) Ž The University respects the religious belief of all staff and students. As a result tests and examinations will not be scheduled on these days, however the University will remain open and operational. JUNE 2024 Saturday 1 Sunday 2 Examination study period ends for all first semester students Monday 3 First semester main examinations commence for all faculties Tuesday 4 10:00 Bid Adjudication Committee Meeting 12:00 Institutional Forum Meeting Wednesday 5 11:00 Senate Meeting Thursday 6 09:00 Finance Committee of Council Meeting 13:00 Audit Committee Meeting Friday 7 10:00 Human Capital Committee Meeting Saturday 8 Sunday 9 Monday 10 10:00 Risk Committee Meeting Tuesday 11 09:00 Joint Audit & Finance Committees meeting 14:00 Exco of Council Meeting Wednesday 12 09:30 Employment Equity and Skills Development Committee Meeting Thursday 13 10:00 Labour Management Consultative Forum Meeting Friday 14 09:30 Safety Health and Environmental Committee Meeting Saturday 15 Sunday 16 Youth Day (Public Holiday) Monday 17 Youth Day Observed (Public Holiday) Ž Eid-ul-Adha Tuesday 18 Wednesday 19 First semester main examinations end for all faculties Thursday 20 09:00 Executive Management Committee Meeting Friday 21 09:00 Council Workshop Saturday 22 09:00 Council Meeting Sunday 23 Monday 24 10:00 Information and Technology Committee Meeting Final date for capturing of marks for first semester subjects assessed by continuous assessment method Tuesday 25 Wednesday 26 Thursday 27 Final date for submission of signed mark sheet for first semester subjects assessed by continuous assessment method to Examinations Friday 28 End of second term Saturday 29 Sunday 30 AUGUST 2024 Thursday 1 Friday 2 10:00 Senate Rules Committee Meeting Saturday 3 Sunday 4 Monday 5 10:00 Library Committee Meeting Final date for applications for scanning of the first semester supplementary examination scripts Final date for student applications for first semester special examinations Tuesday 6 09:00 University Planning and Resources Forum Meeting Wednesday 7 10:00 Programme Evaluation Committee Meeting Thursday 8 09:00 Higher Degrees Committee Meeting Final date for applications for re-mark of the first semester supplementary examination scripts Faculty Office to capture all first semester special examination applications Friday 9 National Women’s Day (Public Holiday) Saturday 10 Sunday 11 Monday 12 10:00 Senex Meeting Tuesday 13 14:00 Institutional Research and Innovation Committee Meeting Wednesday 14 SENATE AGENDA CLOSES Thursday 15 09:30 Employment Equity and Skills Development Committee Meeting Typed and moderated examination question papers and marking memorandums for the first semester special examinations due at Examinations Friday 16 Saturday 17 Sunday 18 Monday 19 09:00 Executive Management Committee Meeting Final date for any changes to second semester modules/ programmes already registered for (except cancellations and de-registrations) Tuesday 20 Wednesday 21 09:30 Safety Health and Environmental Committee Meeting Thursday 22 Friday 23 Saturday 24 Sunday 25 Monday 26 Final date for academic departments to capture the approved examiner’s and moderator’s details for the second semester subjects onto ITS Tuesday 27 10:00 Bid Adjudication Committee Meeting Wednesday 28 10:00 Human Capital Committee Meeting Thursday 29 09:00 Finance Committee of Council Meeting 13:00 Audit Committee Meeting Conducting of first semester special examinations Friday 30 Saturday 31 NOVEMBER 2024 Friday 1 10:00 Risk Committee Meeting Final date for capturing of semester marks for the second semester subjects Saturday 2 Sunday 3 Monday 4 Annual main examinations ends for all faculties Tuesday 5 10:00 Human Capital Committee Meeting Lectures end for all second semester students Wednesday 6 09:00 Finance Committee of Council Meeting 13:00 Audit Committee Meeting Examination study period commences for all second semester students Thursday 7 12:00 Institutional Forum Meeting Final date for capturing of marks for annual subjects assessed by continuous assessment method Friday 8 Saturday 9 Sunday 10 Examination study period ends for all second semester students Monday 11 Second semester main examinations commence for all faculties Tuesday 12 09:30 Safety Health and Environmental Committee Meeting Final date for submission of signed mark sheet for annual subjects assessed by continuous assessment method to Examinations Wednesday 13 11:00 Senate Meeting Thursday 14 Friday 15 10:00 Labour Management Consultative Forum Meeting Saturday 16 Sunday 17 Monday 18 Final date for the submission of all outstanding annual main examination scripts to the Examination Audit Panel Tuesday 19 14:00 Exco of Council Meeting Wednesday 20 09:30 Employment Equity and Skills Development Committee Meeting Thursday 21 Friday 22 Faculty Board EXCO approval of annual main examination results Saturday 23 Sunday 24 Monday 25 10:00 Information and Technology Committee Meeting Publication of annual main examination results Tuesday 26 Second semester main examinations end for all faculties Wednesday 27 Thursday 28 09:00 Executive Management Committee Meeting Final date for applications for scanning of annual main examination scripts Friday 29 10:00 Bid Adjudication Committee Meeting Final date for capturing of marks for second semester subjects assessed by continuous assessment method Saturday 30 09:00 Council Meeting DECEMBER 2024 Sunday 1 Monday 2 Supplementary examinations commence for all annual subjects Tuesday 3 Final date for applications for re-mark of annual main examination scripts Wednesday 4 Final date for submission of signed mark sheet for second semester subjects assessed by continuous assessment method to Examinations Thursday 5 Friday 6 Saturday 7 Sunday 8 Monday 9 Supplementary examinations end for all annual subjects Tuesday 10 Final date for the submission of all outstanding second semester main examination scripts to the Examination Audit Panel Wednesday 11 Thursday 12 Friday 13 End of fourth Term / University Closes Saturday 14 Sunday 15 Monday 16 Day of Reconciliation (Public Holiday) Tuesday 17 Wednesday 18 Thursday 19 Friday 20 Saturday 21 Sunday 22 Monday 23 Tuesday 24 Wednesday 25 Christmas Day (Public Holiday) Thursday 26 Day of Goodwill (Public Holiday) Friday 27 Saturday 28 Sunday 29 Monday 30 Tuesday 31 New Year’s Eve (Public Holiday) 26 CONTENTS GLOSARRY OF TERMS Glossary of Terms.pdf (dut.ac.za) CALENDAR FOR 2020 ACADEMIC YEAR 3-25 TABLE OF CONTENTS 26-27 FINANCIAL AID SERVICES AND SCHOLARSHIPS 28-31 LIBRARY RULES AND REGULATIONS Membership 35 Borrowing 36 Hours of Operation 36 Copyright 36 Library Code of Conduct 37 GENERAL RULES FOR ALL INSTRUCTIONAL PROGRAMMES G1 Definitions and Legal Force of Rules 38 G2 Eligibility and Requirements 42 G3 Registration 42 G4 International Students 44 G5 Limitation on the number of students accepted 45 G6 Dates of Registration/De-registration 45 G7 Minimum Admission Requirements 45 G8 Transfer of subjects passed at the Institution from one Incomplete Instructional Programme to another 64 G9 Exemptions of Subjects 64 G10A Conferment of Status 51 G10B Advanced Standing via Recognition of Prior Learning 51 G11 Refusal of Admission or Readmission 52 G12 Eligibility for Examinations 52 G13 Examinations 53 G14 Pass Requirements 63 G15 Passes with Distinction 64 G16 Promotion to Higher Level 65 G17 Unsatisfactory Academic Progress 65 G18 Awarding of Qualifications 65 G19 National Certificate 67 G20A National Higher Certificate 68 G20B Higher Certificate 68 G20C Advanced Certificate 68 G21A National Diploma 69 G21B Diploma 70 G21C Advanced Diploma 70 G22A National Higher Diploma 70 29 FINANCIAL AID SERVICES AND SCHOLARSHIPS 1. Location 1. Durban - Lower Library Complex, Steve Biko Campus: (031) 3732553(Reception) / 2931/2054/ 2557/ 2726/ 2272 2. Pietermaritzburg - Gate 1, Block H, Room H110, Riverside campus, Scottsville. 033 845 8889/90. 2. Core business To provide a framework and supportive environment in respect of:- 2.1 The administering of NSFAS bursaries by disbursing funds to financially needy and academically deserving students; 2.2 Awarding of DUT Undergraduate Scholarship as per DUT criteria 2.3 Allocate Donor Bursaries based on academic merit as stipulated by Donors / sponsors criteria. 3. Guide for Financial Aid Financial Aid is granted to full-time registered students only. Students have to be South African citizens. Allocation of funds is based on financial need and academic merit. Financial Aid is granted subject to the conditions stipulated by donors/sponsors and DUT. Funds allocated to students are credited/paid directly to the student’s fee account. Donors are entitled to a full and detailed account of the administration of their monies. 4. Application Process for Bursaries / NSFAS Loans Only full-time registered students are allowed to complete and submit the application form for financial aid. For Financial Aid applications for a DUT programme please apply online to applications@nsfas.org.za or call the NSFAS call centre on toll free 0800 067 327. For an explanation on how to fill out the application form, please go to www.nsfas.org.za or contact the call centre on the number above. Please note that completing a form does not guarantee Financial Aid. For further assistance please consult the Department of Financial Aid and Scholarships on (031)373 2931/2557/2054. 5. Opening and Closing Date for NSFAS applications: As announced by NSFAS Applications opens 1 September to 30 November 2019. 6. Bursaries A grant allocated to a student for study and related purposes. Internal bursaries are grants made by DUT itself and by donors to DUT and are administered internally. External bursaries are of two types: those where donors and sponsors recruit and fund students based on their own criteria and process and those where sponsors/donors allocate funds to DUT for allocation and expect DUT to make its own decisions in this regard. 7. Advertising of Bursaries When donors pledge funds to DUT, such funds will be advertised on the DUT website, email, and Notice Boards: - • Department of Financial Aid • Targeted Academic Departures • Faculty Offices • Department of Finance 30 1 DUT Scholarship Policy (Administered by the Department of Finance) 1.1 Undergraduate Scholarship: For New Students (First Academic Period) This award is made to first year full-time South African students who have obtained excellent results in the National Senior Certificate in the preceding year which takes the form of a tuition fee remission as follows: 1.1.1 A New student who has obtained a National Senior Certificate with an aggregate of 80% or higher shall qualify for a 100% remission of tuition fees for the first year of registration (subject to 10.1.3 below). 1.1.2 A New student who has obtained a National Senior Certificate with an aggregate of between 70% - 79% shall qualify for a 50% remission of tuition fees for the first year of registration, (subject to 10.1.3 below). Important Notes 1.1.3 The calculation of the aggregate percentage is made by the DUT, and is based on the sum total of the percentages achieved for individual subjects (excluding Life Orientation) divided by the total number of subjects taken. Where a student has taken more than seven subjects, the aggregate percentage of the six highest subjects (excluding Life Orientation) is calculated. 1.1.4 Only students who have obtained the National Senior Certificate in one sitting qualify for this award. Subjects for whom ’exemptions’ are granted towards the National Senior Certificate will not be eligible for this award. Matriculants who took a gap year/s after their final school year will not be considered for this award. 1.1.5 Should a recipient of the scholarship withdraw from studies in the year for which the scholarship is granted, the full scholarship becomes payable to the Institution. 1.1.6 Students who require and obtain exemption/s for admission to a DUT programme will not be eligible for this award. 1.1.7 The award is made for the first and only undergraduate study. 31 1.2. UNDERGRADUATE SCHOLARSHIP AWARD SCHEME - FOR RETURNING STUDENTS (AFTER YEAR 1/SEMESTER 1) This award is given to full-time, second and later year/semester South African students who obtain excellent results in the various levels of undergraduate study, and takes the form of a tuition fee remission as follows: 1.2.1 A returning student who achieved distinctions as final results for all subjects for the previous year/level of study on the first attempt, and provided that the full curriculum was taken and passed, shall qualify for a full remission of tuition fees for the subsequent higher level of study. 1.2.2 A returning student who has achieved an overall pass with distinction (average of 75% and above, incl. rounding off) for the previous year/level of study on the first attempt and provided that the full curriculum was taken and passed, shall qualify for a 50% remission of tuition fees for the subsequent higher levels of study. NB: Performance in the Experiential Training Component is not considered in the above cases. Explanatory Notes 1.2.2. .1 The term ’subsequent level of study’ as used in this policy, shall mean: the subsequent year of study, if the student is pursuing an annual programme of study. the first semester following the final examination in which the student obtained the qualifying distinctions/overall pass with distinction for all the subjects, if the student is pursuing a semesterised course of study. (To qualify for the remission of fees for the second semester, the student must achieve the qualifying distinctions/overall pass with distinction for all the subjects in the first semester). The semester following the co-operative education or experiential training component, in the event that a student is placed in industry for this purpose at the beginning of the year/semester following the final examination in which the student obtained the qualifying distinctions/overall pass with distinction for all institutional offerings. Should a student achieve the qualifying distinctions/overall pass for the third year or final semester of the undergraduate qualification, such a student is entitled to a remission of fees for the programme for that year/semester provided the student registers for the full curriculum of the programme on a full time and part-time basis. PLEASE NOTE: A student who registers for part of the programme i.e. part-time over two years is only entitled to the remission of the part-time tuition fees for the first year/semester of study if he/she qualified for the award in his/her third year/semester. For students who receive qualifying distinctions/overall pass with distinction for all subjects in the registered programme, the student is advised to contact the Research Department to enquire about further incentives for the M Tech programme. 34 LIBRARY RULES AND REGULATIONS Introduction The main purpose of the rules and regulations of the library is to safeguard the common interest of all Library users and to enable the library to carry out its functions efficiently and effectively. L1 Membership (i) Membership of the DUT Libraries and access to its resources and services are open to all registered DUT students and staff who are in possession of a valid identification card issued by the Institution. The student or staff card is required at the entrance and for borrowing library materials. (ii) Other persons, who are not bone fide DUT or staff may apply for visitor membership to the Director of the library, whose decision is final and binding. Visitor members and Alumni must pay the fee approved annually by the Library Committee which will entitle them to limited access to resources. Visitor members will be issued with a membership card for the current year and must apply for membership each year. Terms and conditions vary for different categories of visitor memberships. L2 Borrowing (i) The member is responsible for all items borrowed in his/her name. The onus is therefore on the member to report lost or stolen card to the library immediately to prevent unauthorized use thereof. (ii) All items borrowed are subject to the loan period prescribed for that particular type of material. The onus is on the member to check the due date of the items. (iii) Members are advised to ensure that the item they return is given to library staff or deposited in the library book drop facility and the loan record is cancelled. Items should not be left on the counter or any other place in the library, as the library will not accept responsibility for lost items. (iv) Items borrowed on interlibrary loans are subject to the rules of the Interlibrary Loan network, including any costs involved. (v) Fines are payable on all overdue items. 35 (vi) Items that have been lost or not returned will result in the member’s examination results being withheld or the member being denied further use of the library until such time as the item has been returned in reasonable condition or the replacement value of the item has been paid in full and all outstanding fines settled. (vii) Before exiting the library security system, all library items must be officially issued by the library staff member on duty at the circulation desk or on Self-Check Service. Any person who activates the security system with items that have not been officially issued will have disciplinary proceedings instituted against them, in accordance with DUT disciplinary code. (viii) Disciplinary proceedings, in accordance with DUT disciplinary code may be instituted against persons who: Attempt to leave the library with an unissued item for: (i) 1st-time offender will be required to sign the Infringement of Library Rules form and will be given a warning with a message on the library system indicating the offence (ii) 2nd-time offender will be fined R100.00 with a message on the library system indicating the offense (iii) 3rd-time offender will be referred to the DUT Student Disciplinary Tribunal Attempt to steal library property (item hidden) for: (i) 1st-time offender will sign the Infringement of Library Rules form and will be fined R500.00 with a message on the library system indicating the offence (ii) Subsequent offender, will be referred to the DUT Student Disciplinary Tribunal Cause deliberate damage to library material by attempting to mutilate material by marking, underlining, or removing pages, removing binding or electronic detection devices, maliciously accessing, altering, deleting, damaging, or destroying any furniture, equipment, computer system, network, computer program or data: (i) 1st-time offender will sign the Infringement of Library Rules form and will be fined R500.00 with a message on the library system indicating the offense. If the price of the item exceeds R500.00, the offender will pay the replacement cost of the item. (ii) a subsequent offender, will be referred to the DUT Student 36 Disciplinary Tribunal Any alleged offender who refuses to sign the Infringement of Library Rules form, pay the due fine, and/or pay replacement costs will be referred to the DUT Student Disciplinary Tribunal. (i) If a member returns an item that is damaged, i.e., loose cover, loose pages or missing pages, or damaged equipment, the member will either be required to pay repair costs or the replacement cost of the item (ii) If a member returns items late three times in succession, she/he will not be allowed to borrow any items from the library for one month (iii) No items will be issued to the member until all outstanding fines are paid and the member’s name has been cleared from the library system (iv) Library users may be asked to show their books, files, bags, etc. to the security guard or a library staff member before leaving the library. (vii) Membership of a site library allows access to and borrowing from other site/campus libraries in DUT. L3 Hours of Operation The hours of operation differ between the various site libraries and during vacation periods. Use of the respective libraries is restricted to the official hours of opening as displayed outside the entrance to the libraries or on electronic notice boards/library webpage. Any changes will be advertised well in advance. The onus is on members to familiarize themselves with the correct hours of operation. L4 Copyright Members must ensure that material printed on library photocopiers is carried out in compliance with the current Copyright Act. Notices to this effect are posted near the photocopy machines. The use of electronic resources in the library is governed by the Copyright Act and by licenses signed by the library. Users of the DUT library are deemed to have undertaken to abide by the license agreement when they register as members of the university/ library and that any material obtained is solely for educational use. L5 Library Code of Conduct 39 with another module that the exposure is deemed necessary for. The individual programme rules will specify a sub minimum final mark that must be achieved before the student may progress to the latter. (Inserted w.e.f 2019/01 A final level subject (in respect of pre-HEQSF qualifications) is one with a SAPSE code ending with 03 for National Diploma, 06 for National Higher Diploma and B. Tech Degree and 07 for M. Tech Degree. (In respect of HEQSF) A module at the exit level of the programme/qualification AND A module contributes to the highest level of achievement of the exit level outcomes of the programme/qualification Formal Courses/Instructional Programmes: Senate approved courses/instructional programmes of at least one semester/six months full-time equivalent duration can either be state approved subsidy generating courses/instructional programmes or self-funding approved courses/instructional programmes registered with the national qualifications authority. 40 G1 (cont) The Higher Education Qualifications Sub-Framework (HEQSF), effective from December 2012, is a policy which specifies the minimum legal aspects of higher education formal qualifications in South Africa and how these qualifications fit within South Africa’s overall National Qualifications Framework (NQF). The formal qualifications offered by the Durban University of Technology (DUT) comply with all legal requirements stipulated by the Department of Higher Education and Training (DHET). These include their accreditation by the Higher Education Qualifications Council (HEQC) and registration on the NQF by the South African Qualifications Authority (SAQA). The DUT is in the process of aligning existing formal qualifications with the HEQSF. This process is being followed by all South African higher education institutions as a legal requirement and will take these institutions a number of years to complete. DUT gives the assurance that the status and value of DUT qualifications will in no way be adversely affected during this transitional period and beyond. The Institution refers to the Durban University of Technology. Institutional Rules means the Rules of the Institution as approved by Senate and/or Council. Linked modules may be specified with respect to two consecutive semester modules that show continuity in terms of content. (Inserted w.e.f 2019/01) A module is a unit of study which: (i) is evaluated in a manner determined by the Institution; (ii) contributes a certain value to the total credit requirements for the given year/semester of an instructional programme; (iii) is started, completed and evaluated in its entirety within part of a year/semester; (iv) may have prerequisites; and (v) has a credit value which determines when a student has complied with all the requirements of an instructional programme. Non-subsidised programmes are: Self-supporting programmes which are offered by the Institution that are not subsidised by the State and have been approved as follows: • 120 contact hours or less, by Faculty Board; • greater than 120 contact hours and less than or equal to 360 contact hours, by Senex (via Faculty Board); • more than 360 contact hours, by Senate (via Faculty Board) A prerequisite subject is one that must be passed before a student may register for one or more further subjects as specified in any departmental handbook. This includes a subject which continues from one level to the next higher level. 41 G1 (cont) Recognition of Prior Learning (RPL) means the assessment of an applicant’s previous non-formal and informal learning and experience to determine the extent to which this meets the required learning outcomes, competency outcomes, or standards for entry or access into a specified level of study at the University. A variety of assessment methods is used to determine the relevance, depth and extent of an applicant’s prior learning. Report 150 means the General Policy for Instructional Programmes of the Department of Higher Education and Training. Senex means the Executive Committee of Senate. Statute means the DUT Statute. A subject is an identifiable unit of study which: (i) is evaluated in a manner determined by the Institution; (ii) contributes a certain value to the total credit requirements for the given year/semester of an instructional programme; (iii) may have prerequisites; (iv) has a credit value which is used to determine when a student has complied with all the requirements of an instructional programme; and (v) extends over a whole year/semester with a minimum of one contact period per week over the whole year/semester and an examination conducted during a specific examination period at the end of the year/semester (except in the case of continuous assessment). Rule G28 is the only G-Rule applicable to subjects categorized as experiential learning. Refer also to departmental handbooks. Subsidised instructional programme/subjects are those funded by the State. A substitute module is a module (or subject) that is equivalent to another module as far as a pre-requisite is concerned. (Inserted w.e.f 2017/01) 44 G3 (cont) l) Fulfil any health, safety and capacity requirement, including vaccinations and/or medical tests that may be a specific professional board requirement for the instructional programme that the student has chosen. Failure to comply with this requirement will result in the termination of the student’s registration for the programme. (Inserted wef from 2019/01) m) Immediately report to the Head of Department any notifiable medical condition that the student may have contracted, in accordance with National Health Act (Act 61 of 2003). (Inserted wef from 2019/01) (2) Failure to pay any prescribed deposits by the due date may lead to the forfeiture of the acceptance for an instructional programme. Failure to register on the due date may lead to forfeiture of acceptance and any deposit paid. (3) No person shall attend any instructional programme offered by the Institution, submit any work for assessment or use the Library or other facilities or property of the Institution, unless the person has registered as a student. (4) (a) Except with the prior permission of the Senex, no student shall be registered simultaneously for more than one instructionalprogramme and/or at another institution. (b) If a student is granted such permission, it should in no way be implied that exemption, as envisaged in Rules G8 and G9 respectively, will automatically be granted by the Institution. Furthermore, should a clash in examination dates and times occur between the Institution’s examination timetable and that of the other institution, the Institution’s timetable must take precedence. (5) (a) The registration of a student shall be considered to be provisional if the student’s admission requirements are: (i) subject to compliance with Rules G8, G9 and/or G10. (ii) subject to delay in the publication of the results of the immediately preceding examination; such delay not to exceed one calendar month after the student’s registration; (iii) (Deleted w.e.f. 2021/01) (b) Provisional registration shall become unconditional registration when the student has complied with all the outstanding requirements as dealt with in Rule G3(5)(a) within the period stipulated by the Institution. (c) Provisional registration shall be cancelled if the student fails to comply with the outstanding requirements as dealt with in Rule G3(5)(a), within the period stipulated by the Institution. (d) A provisionally registered student shall be permitted to write the examinations provided the stipulated period for such provisional registration has not expired (Rule G3(5)(c) refers). No credit for any subject passed will be given until such time as the outstanding requirements have been complied with. (6) A registered student is entitled to further register at the Institution for a subject(s) which is/are additional to the requisite number of subjects for the student’s current year/semester of study as determined by the Institution provided that: (a) in the case of clashes in the lecture timetable, the student registers only at the discretion of the Head of Department of the relevant instructional programme, and then by mutual written agreement; 45 G3(6) (cont) (b) there is no examination timetable clash; (c) the student, before enrolling for such subject(s), obtains the written approval of all relevant heads of academic departments, including the Head of Department for the student’s current instructional programme; (d) the relevant subject fee(s) is/are paid by the due date; (e) such subject(s) will be deemed subject(s) taken for non-certificate/ diploma/degree purposes and may become part of an instructional programme with the approval of the relevant Faculty Board (Rule G7(6) refers). (Amended w.e.f. 2020/01) (7) The Senate reserves the right to cancel an advertised class, to discontinue an instructional programme and, in the event of insufficient enrolment for an instructional programme, to de-register those students who have registered for it for the first time in the current academic year/semester. (8) A student who was formerly, or is currently, registered for a qualification at any other educational institution and, before completing the requirements towards such qualification, wishes to register for an instructional programme towards a qualification at the Institution, must produce, to the satisfaction of the Institution, a “certificate of conduct” from that other educational institution before being permitted to register. (9) Only registered students may nominate, be nominated, vote or hold office for/on the SRC. For the purposes of nominating or being nominated, voting and holding office on the Students Representative Council (SRC), a registered student is any student who has been registered for at least one semester in terms of the provision of Rule G3(1) for a formal instructional programme recognised by the Senate as of a standard at least equal to that of a programme in respect of which any State subsidy is granted or may be granted. If a student’s registration ceases for whatever reason after the student’s election to the SRC, such holding of office shall correspondingly terminate. (10) A student is not permitted to re-register for a subject that he/she has already passed at the Institution. (Inserted w.e.f. 2011/01) G4 INTERNATIONAL STUDENTS NOTE: The Institution regards International Students as those who require study visas. An international student who wishes to follow an instructional programme at the Institution must, after being accepted by the Head of Department for a particular instructional programme, obtain the required study visa before registration. Acceptance by the Head of Department as a potential student will not place any obligation on the South African Government to issue a study visa or to renew a study visa for a subsequent year of study. (1) When selecting students the Institution reserves the right to give preference to South African citizens and permanent residents. (2) No international person shall be registered, even provisionally, for any instructional programme, without inter alia: (a) a valid study visa issued by the Department of Home Affairs; (b) payment of a prescribed levy; 46 G4 (cont) (c) complying in full with all academic admission requirements; and (d) proof of medical aid cover to the satisfaction of the Institution. (Amended w.e.f. 2013/01) (3) When registered, an international student will be required to comply fully with all requirements of the relevant instructional programme including any subject which involves any official South African language. G5 LIMITATION ON THE NUMBER OF STUDENTS ACCEPTED The Senate shall determine the maximum and minimum number of students that may be accepted for registration for an instructional programme in any year. G6A DATES OF REGISTRATION / DE-REGISTRATION (1) The dates for registration for any instructional programme will be determined by the Senate annually. (2) The Senate may stipulate dates after which a student shall neither be registered nor de-registered in any academic year, nor shall make any change to the student’s approved instructional programme. G6B INTERRUPTION OF STUDIES (1) If, for whatever reason, a student does not register consecutively for every year/ semester of the programme, his/ her existing registration contract with the University shall cease unless the student has applied to the Department for permission to interrupt studies. (2) Where such permission has not been given, re-registration will beat the discretion of the University and, if permitted, will be in accordance with the rules applicable at that time. (3) A student may appeal against the application of Rule G6B in accordance with Rule G1(8). (Inserted wef 2019/01) G7 MINIMUM ADMISSION REQUIREMENTS G7(1) GENERAL ADMISSIONREQUIREMENTS A person will only be considered for registration for an instructional programme approved by the Institution’s Senate if the person complies with: (a) the minimum admission requirements stated in Rule G7 and Rules G19 to G25 inclusive, as applicable; (b) Institutional faculty, departmental and/or instructional programme specific rules; and (c) Rules G3 and G4. G7(2) ADMISSION REQUIREMENTS BASED UPON SCHOOL LEAVING OR TECHNICAL EXAMINATIONS (a) Pre 2009: PRIOR TO THE PROMULGATION OF THE HIGHER EDUCATION QUALIFICATIONS FRAMEWORK (HEQF): For National Certificate, National Higher Certificate and National Diploma: 49 G7(2)(e)(cont) For Bachelor’s Degree: a National Certificate (Vocational) Level 4 with the following minimum requirements: (i) at least 60% in three fundamental subjects, including English; and (ii) at least 70% in four compulsory vocational subjects, chosen from the National Certificate (Vocational) Level 4 subjects. (Inserted wef 2012/01) OR (f) Any other qualifications which the Senate may accept for the admission of a student for study at the Institution including as per Rule G7(5), provided that the person’s standard of communication skills, ability to study successfully and/ or work experience are such that the person, in the opinion of the relevant head of department, should be able to complete the instructional programme. G7(3) ADMISSION REQUIREMENTS BASED UPON WORK EXPERIENCE, AGE AND MATURITY A) For admission to entry level degree studies: A person may, subject to such requirements as the Senate may determine, be admitted if such a person is in possession of a National Senior Certificate, Senior Certificate or an equivalent certificate, but lacks the minimum requirements for admission to the degree provided that: (a) the person shall have reached the age of 23 in the first year of registration and shall have at least: • three years’ appropriate work experience; and/or • capacity for the proposed instructional programme, which shall be assessed by a Senate approved admission assessment comprising of a DUT Standardised Assessment Test for Access and Placement (SATAP), Academic Literacies (AL) & English for Academic Purposes (EAP) (2,5 hours) and/or an appropriate subject- or programme-specific written assessment designed and marked by the relevant Department; and the person has obtained (Amended wef 2019/01) (b) a conditional certificate of exemption from the Matriculation Board (when in possession of the Senior Certificate (SC)); OR has met (c) the requirements for Senate discretionary admission (when in possession of the NSC or equivalent), where Senate is satisfied the applicant has shown sufficient academic ability to ensure success, and that the person’s standard of communication skills, and/or work experience are such that the person, in the opinion of the Senate, should be able to complete the proposed instructional programme successfully. (d) Applicants intending to gain admission through Rule G7 (3)(A) must submit their applications at least four months before commencement of the academic year inclusive of the date of scheduling writing a requisite eligibility assessment. (Inserted wef 2019/01) (e) the person’s application for admission in terms of Rule G7(3)(A) is approved prior to registration. 50 G7(3)(cont) B) For admission to entry level diploma and certificate studies: A person may, subject to such requirements as the Senate may determine, be admitted to the Institution if such a person does not comply with the requirements set out in sub-paragraphs G7(1) and G7(2) provided that: (a) The person shall have reached the age of 23 in the first year of registration and shall have at least: • three years’ appropriate work experience; and/or capacity for the proposed instructional programme, which shall be assessed at the discretion of the respective Head of Department by a Senate-approved admission assessment comprising of a DUT Standardised Assessment Test for Access and Placement (SATAP), Academic Literacies (Al) & English for Academic Purposes (EAP) and/or an appropriate subject- or programme- specific written assessment designed and marked by the relevant Department; and (Amended wef 2019/01) (b) the relevant Faculty Board shall be satisfied that the person’s standard of communication skills, ability to study successfully and/or work experience are such that the person, in the opinion of the relevant Faculty Board, should be able to complete the proposed instructional programme successfully. If required, the communication skills and study skills should be tested; and (c) the person’s application for admission in terms of RuleG7(3) is approved prior to registration. (d) Applicants intending to gain admission through Rule G7 (3)(B) must submit their applications at least four months before commencement of the academic year inclusive of the date of scheduling writing a requisite eligibility assessment. (Inserted wef 2019/01) (e) the person’s application for admission in terms of Rule G7(3)(B) is approved prior to registration. (Amended w.e.f. 2017/01) G7(4) SOUTH AFRICAN SENIOR CERTIFICATE EXAMINATION AUTHORITIES ACCEPTABLE FOR ADMISSION PURPOSES (a) PRE-1996: Transvaal Education Department National Department of Education Cape Education Department Department of Education and Training OFS Education Department Department of Education and Culture: Administration: House of Representatives Natal Education Department Department of Education and Culture: Administration: House of Delegates (b) FROM 1996: Gauteng Education Department Western Cape Education Department Mpumalanga Education Department KwaZulu-Natal Education Department Limpopo Education Department Eastern Cape Education Department Northwest Education Department Free State Education Department Northern Cape Education Department National Department of Education National Department of Higher Education and Training (since 2009) Independent Examinations Board 51 (c) ACE SCHOOL OF TOMORROW CERTIFICATES A person may be admitted to the Institution for education and training if the person meets the following requirements: (i) completion of the ACE School of Tomorrow Grade 12 Graduation Certificate, ACE School of Tomorrow NCSC or ACE School of Tomorrow ICCE, and Previous (ii) Deleted wef 2019/01. (iii) Completion of any further tests prescribed by Senate and administered by the Institution which demonstrates a candidate’s preparedness for diploma/degree studies. (iv) ACE School of Tomorrow Candidates who write accredited NSC examinations i.e. DBE or IEB examinations will be admitted in terms of their status of their NSC certificates (Amended wef 2019/0) G7(5) INTERNATIONAL SCHOOL LEAVING EXAMINATIONS The Institution: 1. recognises, for admission purposes: (a) any General Certificate of Education (GCE), or General Certificate of Secondary Education (GCSE) that is quality assured by Cambridge International Examinations (CIE); provided that the holder of such a Certificate has, at one or more examination sitting/s, passed a minimum of five approved Ordinary (O) Level subjects, of which: (i) at least four must be at symbols A,B, or C; (ii) no more than one may be a symbol D; and (iii) at least one must be English Language or English Literature; and (b) certain other international qualifications. Further details are obtainable from the Student Admissions Office or relevant Faculty Office. 2. reserves the right to request any person to have their international qualifications assessed by the South African Qualifications Authority (SAQA). (Amended w.e.f. 2013/01) G7(6) ADMISSION FOR NON-CERTIFICATE/DIPLOMA/DEGREE PURPOSES A person, including those who have not qualified for admission for certificate, diploma or degree studies, may, with the permission of the relevant Faculty Board, be admitted for non-certificate, non-diploma or non-degree purposes. In alignment with the Policies on the Recognition of Prior Learning, Credit Accumulation and Transfer, and Assessment in Higher Education, credit/s may be granted towards an instructional programme with the approval of the relevant Faculty Board. (Rule G3(6)(e) refers). (Amended w.e.f. 2020/01) G7(7) ADMISSION TO A NON-SUBSIDISED PROGRAMME In respect of programmes for which no state subsidy is granted in terms of the Act, the Senate may accept lower qualifications for the purpose of admission. The administration of such courses is governed by the Institution’s Non-subsidised Course Policy as approved by Senate. 54 G11 REFUSAL OF ADMISSION OR READMISSION The relevant Faculty Board or the Vice Chancellor’s Tribunal may refuse the admission or readmission of any person as a student of the Institution or expel any student if the relevant Faculty Board or the Vice Chancellor’s Tribunal considers it to be in the interest of the Institution to do so. (The Institution’s Undergraduate and Post Graduate Admissions Policies, Rule G17 and the Student Code of Conduct refer.) (Amended w.e.f. 2010/01) G12 ELIGIBILITY FOR EXAMINATIONS (1) The minimum year or semester mark for admission to the examination shall be 40%, unless prescribed differently for the subject in the relevant programme regulations, subject to the proviso that the year or semester mark shall not be lower than 40%. (2) The year/semester mark shall comprise marks in respect of one or more of the following components: (a) a theory test; (b) an assignment or project; (c) a practical component; (d) a portfolio. (3) The requirements of each subject in regard to the composition of the year/semester mark are detailed in the rules for each instructional programme. (4) Where other external examining bodies (Institutes, Universities, etc.) are involved, the requirements of these bodies must be complied with as detailed in the particular rules for the instructional programmes concerned. (5) A student may be required to fulfil additional requirements related to attendance as detailed within the relevant Faculty/ Departmental prospectus/study guide. (6) Final year/semester marks will be published at least 5 working days prior to the start of the examinations. A student may appeal to the Head of the Department concerned if the student considers that a year/semester mark is incorrect owing to typographical, clerical or computational errors. Such appeals shall be made in writing within 5 working days of the publication of the final year/semester mark. (7) No year/semester mark may be altered without the approval of the Head of Department. (8) Condonation or Aegrotat in respect of a particular test, practical or other assignment may be granted by the lecturer in consultation with the Head of Department. (9) Except as provided for in Rule G12(4), or any departmental rules relating to the specific subject/s, for which a student is registered, the year/semester mark counts 40% towards the final result. (10) A student is not permitted to transfer the year/semester mark for a subject from one examination period to another. (11) A student who re-registers for any subject forfeits the previous year/semester mark for that subject (Rule G3(10) also refers). 55 G13 EXAMINATIONS (1) General (a) Examination timetables Timetables giving dates, times and venues are published on the Institution noticeboards, DUT website and Student portal. The onus rests on each student to become acquainted with timetable details. These are not given telephonically. Timetables are posted only to re-write students who are not currently registered. Morning sessions commence at 09:00 and afternoon sessions at 14:00 unless otherwise indicated on the timetable. (b) Admission to an examination No student will be entitled to write an examination in any subject: (i) unless the student has a valid year/semester mark of at least 40%; (ii) at any time or date other than those indicated on the time-table, except in the case of a clash of examinations arising on the official timetable, when the matter must be reported within two weeks of publication of the final examination timetable, by the student, on the prescribed form to the Examinations Department, who will make arrangements for all such subjects to be written on the same date but at different times; and (iii) unless the student complies with Rule G13(1)(h). (c) Examination periods (i) There are two main examination periods, one at mid-year (May/June), the other at year-end (October/November), with a supplementary/special examination period (where permitted by the rules of a specific instructional programme) following from each of these, one at the end of the year (November/ December) and the other at mid-year (June/July) or as separately determined by a faculty and published as such in the Academic Calendar (Rule G13(2)(a) refers). Unless stipulated otherwise by a Departmental rule, an extraordinary examination sitting is scheduled for students who qualify for a further examination as a result of having one outstanding subject towards qualifying (Rule G13 (2)(b)(iv) refers). (Inserted w.e.f. 2015/01) In addition, (.i) subjects may, with the consent of the Senate, be assessed by means of continuous assessment throughout the year/ semester (Rule G13(1)(k) refers); and (.ii) Master’s Degree in Technology or Doctorate research dissertations/theses may be examined at any time during the year. (ii) Students are examined at Levels 4 and 5 for: (.i) annual subjects, at the end of the year in which they were registered for such subjects; and (.ii) semester subjects, at the end of the semester in which they are registered for any such subjects. (d) Examination of annual subjects No examination for an annual subject will be offered at mid-year unless contained in the rules of the relevant academic department. 56 G13(1)(cont) (e) Examiners/Moderators For all the Institution’s examinations, the examiners and moderators will, on recommendation of the relevant Head of Department, be approved and appointed by the Faculty Board. (f) Concessions Extra time to a maximum of 20 minutes per hour, or an aid to be used while the examination is to be written, may be granted for the completion of an examination if a student is affected by one or more of the following conditions: • proven neurological dysfunctions which affect writing rate and/or rate of reading/processing information; • a history of learning disabilities; • physical handicaps/injuries which impair the rate of writing/drawing performance during examinations; • provided that an application, supported by Student Counselling, is made by the student to the Examinations Department no later than 5 weeks prior to the commencement date of examinations as reflected in the calendar for the current academic year. • Late applications will be considered only where the problem has initially occurred after the five weeks deadline and the student concerned immediately contacts the Examinations Department direct. (g) Examination venues (i) Where a subject is scheduled to be written in a number of rooms, a student must establish in which room that student is to write from the examination numbers appearing on the doors of the rooms concerned. (ii) The transfer of examination entries to other centres where students are unable to write their examination/s at the Institution: (.i) The transfer of examination entries within the Republic will be permitted only: - in the case of registered students, on sound academic grounds approved by Senex - in the case of re-write students not currently registered, and - to other educational institutions registered with the Department of Education as higher education and training providers and regarded by Council as equivalent to a university of technology. In exceptional circumstances, Senex may consent to examination entries being transferred to a venue other than the aforementioned. The onus rests on the students concerned to obtain the permission of those authorities which are to accommodate them. (.ii) The transfer of examination entries outside the Republic: - will be permitted only with Senex approval, and - may be written only at a South African diplomatic office. Such arrangements must be finalised by the students with the Institution and the other centres and the Institution’s prescribed fee paid to the Examinations Department at least four weeks prior to the date of the students’ first examinations. 59 G13(1)(n)(cont) - they are made before the end of the semester/year which is subsequent to the semester/year in which the examination was written; and - the applicant gives acceptable reasons to the relevant Head of Department and Dean; and - the applicant pays the prescribed fee plus penalty fee. Under no circumstances will applications be accepted thereafter or any other correspondence entered into in respect of a published result. Scanning and re-marking are not permitted in respect of practical, portfolio and oral examinations and in subjects evaluated by continuous assessment. (iii) The prescribed fee for re-marking will be refunded to students whose final result for a subject changes, as a result of a re-mark or review, from a fail to a pass of 50% or more, or from a final result which is already a pass to a higher final result which then constitutes a pass with distinction (i.e. 75% or more). (iv) If, as a result of a re-mark, an examination mark is decreased and a student is thereby no longer eligible for a previously granted supplementary examination, the entry for the latter will be cancelled and the prescribed fee refunded. (v) The result of a re-mark application is final and no further communication in respect of it will be entered into by the Institution. (o) Academic Integrity Note: The credibility of the Institution as a proud provider of top caliber tertiary, career-specific education and training is dependent on its academic integrity as embodied in the worthiness and honesty of its staff, students and graduates, and consequently of the qualifications it awards. The Institution is uncompromising in safeguarding its academic integrity. The following fraudulent acts will be regarded as undermining the Institution’s academic integrity and will therefore be severely dealt with: • falsification of academic records, e.g, the altering of results on a Senior Certificate or any authorised results statement; • plagiarism, ie, the submission, by any person or group of persons, without acknowledgement, of written, visual or oral material, or an idea or opinion, originally produced by someone else and passing it off as one’s own original work. The Institution’s Plagiarism Policy and Procedures for staff and students also refers; and • cheating, ie, the gaining of an unfair advantage by a student in any assignment, test, practical, tutorial, experiential training or examination. (p) Examination/Test Venue Regulations In order to avoid the institution of disciplinary proceedings against them, students must be fully acquainted and comply with the following regulations which apply at each test/examination session: 60 G13(1)(p)(cont) (i) A student must fully complete and sign both the attendance slip and the requisite personal details in the spaces provided on the cover of his/her answer book. A student is not permitted to write any other information in his/her answer book before the invigilator announces the commencement of the test/examination and allows all student to commence writing. (ii) No explanation of test/examination questions may be asked for, and none will be given. (iii) Except with prior consent of the Registrar, which must be requested in writing, and supported by acceptable medical evidence at least two months prior to the commencement of tests/examinations, the wearing of any audio device in the ear is not permitted by any student in any examination/test venue. (iv) The invigilator is officially in control of the examination/test venue and must be obeyed in all matters relating to the examination/test. If a student wishes to attract the invigilator’s attention, he/she must remain at his/her desk and raise his/her hand. (v) Before a student commences an examination/test he/she must carefully check that he/she has the correct question paper, he/she must read the instructions appearing on the question paper and answer book and strictly comply with them. (vi) A student is not allowed to help another student or attempt to help another student to get help or attempt to get help, to communicate with anybody or attempt to communicate with anybody except the invigilator. The use or attempted use of a cellular phone and/or other communication device during an examination/test is prohibited. A student in possession of such device/s must ensure that they are switched off prior to entering an examination/test venue that they remain so and are placed out of sight until the student has left such a venue at the end of an examination/test. (vii) No calculator or any other article may be lent by one student to another. (viii) A student may not create a disturbance in an examination/test venue or misbehave in any way. (ix) A student may not disregard the instructions of an invigilator. An invigilator may confiscate a student’s answer book(s) and expel a student from the examination/test venue who, after a warning, persists in making a disturbance or in disobeying examination/test instructions. (x) A student may not have any of the items listed below in his/her possession during an examination/test. No excuse that he/she had forgotten or did not know that he/she had one or other of such items in his/her possession will be accepted after a question paper has been handed to him/her. The onus rests with a student to ensure that any of the excluded items below, if brought to the examination/test venue, are placed in the area designated for this purpose by the Chief Invigilator and are not kept within reach of the desk where a student writes his/her examination/test. The Institution accepts no responsibility for any loss or damage suffered by a student as a consequence of compliance with these requirements. 61 G13(1)(p)(x)(cont) The excluded items are: (.i) any bag, book, dictionary (including electronic and bilingual versions), memorandum, notes, map, photograph or other document or paper (including unused paper), or other material in any format; other than - those specified as a requirement on the question paper, and/or, - books, notes and other materials required where the examination/test is of an Open Book nature, and/or - materials provided to a student by the invigilator, and - proof of a student’s identity; (.ii) any container (including for a calculator, stationary, or any material referred to in (x.i) above). A student may, however, use a transparent plastic bag. (.iii) any calculator that subverts the purpose of the examination/test which would include one other than the type specified as a requirement on the question paper (for example, alphanumeric, non-programmable scientific, arithmetic). For the purposes of all examinations/tests conducted by the Institution, the following meanings shall be attached to these categories of calculators: - alphanumeric - one which storestext; - scientific - one which performs arithmetic and mathematical/scientific functions (including trigonometric functions) and which may be programmable; - arithmetic - one which performs arithmetic functions (for example, addition, subtraction, multiplication, division, percentage); - financial - one which performs certain financial and arithmetic/mathematical functions (for example, yx, log, ln, interest, annuities) (.iv) any electronic device that can assist students gain an unfair advantage (Inserted w.e.f. 2016/01) (xi) The possession of firearms in an examination/test room is prohibited. Furthermore, the Institution accepts no responsibility for their safekeeping during an examination/test. (xii) A student’s attention is especially drawn to the fact that anybody who commits an act calculated to obtain or confer upon a student an unfair advantage is guilty of a criminal offence. (xiii) All aids and answer books issued to a student must be handed to the invigilator before he/she leaves the examination/test venue. This includes all blank and used answer books issued to a student. 64 G13(2)(cont) (c) Where a supplementary examination is granted for a subject comprising more than one question paper, it will be in respect of all question papers. (d) In order to ensure timeous entry for a supplementary examination for which a student may Become eligible as a result of: (i) a re-mark application; (i) a formal written appeal lodged with the relevant Head of Department regarding a disputed year/semester mark; or (i) unpublished results, the student must enter and pay the prescribed fee by the due date as indicated when examination results are published on the Institution noticeboards. When the outcome of (i), (ii) or (iii) above is known the supplementary examination entry will either be: • confirmed, if the student is thereby eligible; or • cancelled (with no remission of the prescribed fee), if the student remains ineligible for the supplementary examination. Rule G13(2)(a)(v) applies if a supplementary examination is granted as the result of (i), (ii) or (iii) above and the student has not entered for it by due date. (e) The final result obtained will be published but no distinction will be awarded for a supplementary examination. (f) For the purposes of interpretation of Rules G13(2) and G13(3), the same examination question paper shall be set for supplementary and special examinations. G13(3) Special Examinations (a) A special examination may be granted to a student who has been prevented from taking the examination: (i) for medical or psychological reasons on the day of the examination or immediately before it, provided that the student submits an application acceptable to the Senate, on the prescribed form obtainable from the relevant Faculty Office, on which a medical practitioner or psychologist from the Institution’s Student Health Clinic (registered by the Health Professions Council of South Africa), homoeopath or chiropractor, (registered with the Chiropractors and Homoeopaths and Allied Health Service Professions Council of South Africa) or a Sister (registered with the South African Nursing Council as a primary health care nurse), specifies the nature and duration of the illness or condition and that for health reasons indicates that it was impossible or undesirable for the student to sit for the examination at the scheduled time as a direct result of this illness or condition; or (i) by circumstances which in the opinion of the Senate were beyond the student’s control at the time of the examination provided that satisfactory evidence of such circumstances is produced. Such circumstances shall not include: (.i) any clash of subjects on, or any misinterpretation of any examination timetable, (i) illness or death of any distant acquaintance or distant relative, or (.iii) participation in any event unless to represent a province or South Africa. 65 G13(3)(cont) (b) A special examination will not be granted: (i) in a subject in which the student has attended the main examination; or (i) where the student’s application for one or more special examinations fails to reach the relevant Office within five (5) working days from the date on which the examination was scheduled to be written or, where the student has more than one examination, the date on which the last examination was scheduled to be written; (i) for failure to attend the supplementary or special examination without a valid reason. Where a valid reason is forthcoming the special examination so granted may only be written in the next consecutive main examination period. (c) Where a special examination is granted for a subject examined by more than one question paper, the special examination must be in respect of all question papers regardless of whether the student completed any question paper in the main examination period. (d) For the purposes of interpretation of Rules G13(2) and G13(3), the same examination question paper shall be set for supplementary and special examinations. (e) Students granted a special examination are required to pay a prescribed fee. Although the result of a student’s application will be conveyed to the student by post the onus rests upon the individual studentto ascertain the outcomeof the application. G14 PASSREQUIREMENTS (1) The final pass mark for all subjects is 50%. Notwithstanding Rule G1(2), no departmental rule may differ fromthis rule. (2) Except in those cases of a more limiting departmental rule, a sub-minimum of 40% shall apply to all written examinations. Where an examination comprises more than one question paper, a sub- minimum of 40% must be obtained in each question paper. This rule is also applicable to subjects which have been modularised. The student will only receive credit for the main subject when the student passes all modules for that subject in accordance with the Departmental Rules. NOTE: Such sub-minimum is not required when determining eligibility for a supplementary examination in terms of Rule G13(2)(a). (3) Except where the rules for an instructional programme determine otherwise, a student retains credit for all subjects the student has passed and subject to any time restrictions imposed by any departmental rules, such subject successes may be accumulated until the respective award has been obtained. (4) Linked modules refer to two consecutive semester modules that show continuity in terms of content, where the second module “builds” on the academic content of the first module. A student who fails to obtain a pass mark of 50% in the first semester of the linked modules, but obtains a minimum mark of 40%, shall be allowed to proceed to semester two. Where the credit- weighted average of the final examination marks of both the modules in the linked group is 50% or more, the result of the first semester module shall reflect the actual mark and be recorded on the student’s academic transcript as a “Condoned Pass”. 66 G14(4)(cont) In addition to the above, the following shall apply in respect of linked modules: - In the computation of the marks, the results from the second semester module ‘pulls’ the module from semester one through to semester two, but not the other way round. - No supplementary examinations shall be granted where the modules are deemed to be linked. (Rule G13(2)(b) refers). However, applications for Special Examinations, can be considered for qualifying students as per Rule G13(3). - Any year/semester mark obtained for a failed module in a linked group shall not be transferred from one examination period to another. (Rule G12(10) and (11) refers). Both the linked modules must be passed in the same academic year for a pass to be recorded for the first semester module. If the first semester of the linked modules is not passed on the basis of the combined marks, the failed module must be repeated in the following year. - Where a student has passed one linked module and failed another in a given year, the credit for the passed module shall be retained; however, the failed module/s must be re-registered for and will thereafter be regarded as a standalone module. - Applications for modules to be deemed to be linked modules must be submitted to the Centre for Quality Promotion and Assurance (CQPA) for authorization in the academic year prior to such modules being offered. Such authorization must be referred to Senex for approval. (Amended w.e.f. 2021/01) G15 PASSESWITHDISTINCTION (1) A student who obtains a final result for a subject of 75% or more, at the first attempt, will be awarded a pass with distinction for that subject and this will be reflected on their student record. (2) On the recommendation of the examiners and the approval of the Higher Degrees Committee, a student will be awarded a pass with distinction for the full dissertation for a Master’s Degree and this will be reflected on their student record (Rule G18(9)(b)(ii) also refers). (3) On the recommendation of the examiners and the approval of the relevant Executive Committee of Faculty Board, a student will be awarded a pass with distinction for the mini- dissertationtowards a Master’sDegree and this willbe reflected on theirstudent record. 69 G18(9)(cont) (iv) have not been granted any exemptions towards the qualification. Subject transfers in terms of Rule G8 are permitted. (v) In the absence of approved final-level subjects as provided for in (ii) above, no weighted average for final-level subjects will be required. (Inserted w.e.f 2019/01) (b) Students will be awarded a Master’s Degree cum laude if: (i) in respect of the subjects and mini-dissertation option, they pass all the subjects of the qualification at the first attempt with an average of 75% or more and pass the mini-dissertation with distinction (Rule G15(3) refers); and (ii) in respect of the full dissertation option, they pass with distinction (Rule G15(2) refers). (c) A Doctor’s Degree is not awarded cum laude. In the case of Doctor’s Degrees, a student’s result is published as “pass” or “fail”. (10) The award of qualifications shall take place at the annual graduation ceremonies. Students unable to attend the relevant graduation ceremony will have their qualifications awarded “in absentia”. G19 NATIONAL CERTIFICATE (prior to the promulgation of the Higher Education Qualifications Framework (HEQF)) (1) Admission requirements A person may only register for a National Certificate if that person complies with Rules G7(1) and (2)(b)(i). (2) Minimum duration The minimum duration is one year of registered study, including any periods of work-integrated learning. (Amended w.e.f. 2009/01) (3) Maximum duration The maximum duration is two years of registered study, including any periods of work-integrated learning (Rule G17 also refers). (Amended w.e.f. 2009/01) G20A NATIONAL HIGHER CERTIFICATE (prior to the promulgation of the Higher Education Qualifications Framework (HEQF)) (a) One-year qualification (1) Admission requirements Except as provided for in Rule G20 A(2), a person may only register for a one-year National Higher Certificate if they comply with Rules G3 and G4 and the rules of the academic department offering the qualification, and are: (a) in possession of an appropriate National Certificate or equivalent; or (b) have been granted status of, or advanced standing for, the relevant National Certificate (Rule G10 refers). (2) A person may be provisionally registered for a National Higher Certificate, pending the outcome of a re-mark application or publication of result(s) for examination(s) which has/have already been written. When the result(s) is(are) published, or after one calendar month of the person’s registration whichever is the earliest, the person’s registration will either be: (a) confirmed, if the person is thereby eligible for unconditional registration; or (b) cancelled, with any remission of fees being strictly in accordance with 70 G20A(cont) the Institution’s Finance Rules. (3) Minimum duration The minimumduration is oneyear,of registered study,including any periods of work- integrated learning, after completion of a National Certificate or equivalent. (Amended w.e.f. 2009/01) (4) Maximum duration The maximum duration is two years of registered study, including any periods of work-integrated learning (Rule G17 also refers). (Amended w.e.f. 2009/01) (b) Two-year qualification (1) Admission requirements A person may only register for a two-year National Higher Certificate if the person complies with Rules G7(1) and (2)(b)(i). (2) Minimum duration The minimum duration is two years of registered study including any periods of work-integrated learning. (Amended w.e.f. 2009/01) (3) Maximum duration The maximum duration is three years of registered study, including any periods of work-integrated learning (Rule G17 also refers). (Amended w.e.f. 2009/01) G20B HIGHER CERTIFICATE (in terms of the Higher Education Qualifications Framework (HEQF)) (1) Admission requirements Refer to Rules G7(1) and (2)(b)(ii). (2) Minimum duration The minimum duration is one year of registered study, including any periods of work-integrated learning. (3) Maximum duration The maximum duration is two years of registered study, including any periods of work-integrated learning (Rule G17 also refers). (Inserted w.e.f. 2013/01) G20C ADVANCED CERTIFICATE (in terms of the Higher Education Qualifications Framework (HEQF)) (1) Admission requirements No person shall be registered for an Advanced Certificate unless that person is in possession of an appropriate Higher Certificate or has been granted status or advanced standing (Rule G10 refers), and complies with Rules G3 and G4, and the rules of the academic department offering the qualification. (2) Minimum duration The minimum duration is one year of registered study, including any periods of work integrated learning. (3) Maximum duration The maximum duration is two years of registered study, including any periods of work integrated learning (Rule 17 also refers). (Inserted w.e.f. 2013/01) 71 G21A NATIONAL DIPLOMA (prior to the promulgation of the Higher Education Qualifications Framework (HEQF)) (a) One-year qualification (1) Admission requirements Except as provided for in Rule G21A(a)(2), a person may only register for a one-year National Diploma if the person complies with Rules G3 and G4, and the rules of the academic department offering the qualification, and is: (a) in possession of an appropriate National Higher Certificate or equivalent; or (b) has been granted status of, or advanced standing for, the relevant National Higher Certificate (Rule G10 refers). (2) A person may be provisionally registered for a National Diploma pending the outcome of a re-mark application or publication of result(s) for examination(s) which has/have already been written. When the result(s) is(are) published, or after one calendar month of the person’s registration, whichever is the earliest, the person’s registration will either be: (a) confirmed, if the person is thereby eligible for unconditional registration; or (b) cancelled, with any remission of fees being strictly in accordance with the Institution’s Finance Rules. (3) Minimum duration The minimum duration is one year of registered study, including any periods of work-integrated learning, after completion of a National Higher Certificate or equivalent. (Amended w.e.f. 2009/01) (4) Maximum duration The maximum duration is two years of registered study, including any periods of work-integrated learning (Rule G17 also refers). (Amended w.e.f. 2009/01) (b) Three-year qualification (1) Admission requirements A person may only register for a three-year National Diploma if that person complies with Rules G7(1) and (2)(a) or (b)(i). (2) Minimum duration The minimum duration is three years of registered study, including any periods of work-integrated learning. (Amended w.e.f. 2009/01) (3) Maximum duration The maximum duration is five years of registered study, including any periods of work-integrated learning (Rule G17 also refers). (Amended w.e.f. 2009/01) 74 G23A BACHELOR’S DEGREE IN TECHNOLOGY (prior to the promulgation of the Higher Education Qualifications Framework (HEQF)) (a) One-year qualification (1) Admission requirements Except as provided for in Rule G23A(a)(2), no person shall be registered for a one year Bachelor’s Degree in Technology, or any level 4 subject(s) thereof, unless that person complies with Rules G3 and G4, and the rules of the academic department offering the qualification, and is: (a) in possession of an appropriate National Diploma or equivalent; or (b) has been granted status of, or advanced standing for, the relevant National Diploma. (Rule G10 refers) (2) A person may be provisionally registered for a Bachelor’s Degree in Technology, pending the outcome of a re-mark application or publication of result(s) for examination(s) which has/have already been written. When the result(s) is(are) published, or after one calendar month of the person’s registration, whichever is the earliest, the person’s registration will either be: (a) confirmed, if the person is thereby eligible for unconditional registration, or (b) cancelled, with any remission of fees being strictly in accordance with the Institution’s Finance Rules. (3) Minimum duration The minimum duration is one year of registered study, including any periods of work-integrated learning, after completion of a National Diploma or equivalent. (Amended w.e.f. 2009/01) (4) Maximum duration The maximum duration is two years of registered study, including any periods of work-integrated learning (Rule G17 also refers). (Amended w.e.f. 2009/01) (b) Four-year qualification (1) Admission requirements A person may only register for a four-year Bachelor’s Degree in Technology if that person complies with Rules G7 (1) and (2)(b)(i). (2) Minimum duration The minimum duration is four years of registered study, including any periods of work-integrated learning. (Amended w.e.f. 2009/01) (3) Maximum duration The maximum duration is six years of registered study, including any periods of work-integrated learning (Rule G17 also refers). (Amended w.e.f. 2009/01) 75 G23B BACHELOR’S DEGREE (in terms of the Higher Education Qualifications Framework (HEQF)) (1) Admission requirements Refer to Rules G7(1) and (2)(b)(ii). (2) Minimum duration The minimum duration of registered study for a Bachelor’s Degree at NQF level 7 is three years and for a Bachelor’s Degree at NQF level 8 is four years, including any periods of work-integrated learning. (3) Maximum duration The maximum duration of registered study for a Bachelor’s Degree at NQF level 7 is five years and for a Bachelor’s Degree at NQF level 8 is six years, including any periods of work-integrated learning. (Inserted w.e.f. 2013/01) G23C BACHELOR HONOURS DEGREE (in terms of the Higher Education Qualifications Framework (HEQF)) (1) Admission requirements No person shall be registered for a Bachelor Honours Degree unless that person is in possession of an appropriate Bachelor’s Degree, or has been granted status or advanced standing (Rule G10 refers) and complies with Rules G3 and G4, and the rules of the academic department offering the qualification. (2) Minimum duration The minimum duration is one year of registered study, including any periods of work-integrated learning. (3) Maximum duration The maximum duration is two years of registered study, including any periods of work-integrated learning. (Inserted w.e.f. 2013/01) G23D MINIMUM AND MAXIMUM DURATION FOR PART-TIME UNDERGRADUATE QUALIFICATIONS (a) The minimum and maximum duration as listed in Rules G19-G23c refer to full- time registered students. (b) In the case of part-time studies, the minimum duration shall be the same as that for full-time studies, however the maximum duration in the case of part-time studies (if offered), shall be double that of the minimum duration of full-time studies, for example, a three-year qualification must be completed within a maximum period of six years. (Inserted w.e.f. 2020/01) G24 MASTER’S DEGREE (1) Admission requirements (a) Noperson shall be registered for the (i) pre-Higher Education Qualifications Framework (HEQF) Master’s Degree unless that person is in possession of a related Bachelor’s Degree or has been granted status or advanced standing (Rule G10 refers); or 76 G24(1)(a)(cont) (i) Higher Education Qualifications Framework (HEQF) Master’s Degree, unless that person is in possession of a related Postgraduate Diploma, or Bachelor Honours Degree, or “professional” Bachelor’s Degree, or has been granted status or advanced standing (Rule G10 refers); and complies with Rules G3, G4, G26, G27, and the rules of the academic department offering the qualification. (Amended w.e.f. 2013/01) (b) The Council, on recommendation of the Senate, may require a person to pass specified subject(s), including Research Methodology, before that person registers, if, in the opinion of the Senate, the qualification(s) and subjects which the person possesses are related but not fully equivalent or appropriate in terms of Rule G24(1). (c) Formal registration will occur only after the Senate is satisfied that: (i) the person will be able to make progress on the advanced level of study required, and (i) suitable supervisors and examiners are available. (d) Except with special permission of the Senate, a student shall be excluded from and refused re-registration for an instructional programme if, in the opinion of the supervisor(s) and the Faculty Board, the student fails to maintain minimum progress in the student’s studies or research project. (e) All applications for registration of an instructional programme containing a research project (see G24(3) below) must be submitted in the format prescribed in the Rules relating to Research. (2) Minimum and maximum duration (a) The minimum duration for Master’s Degree shall be one academic year of registered study. (b) If a Master’s student fails to complete the qualification after three years of registered study, the Senate may refuse to renew the student’s registration or may impose any conditions it deems fit. A student may apply to the Executive Committee of the Faculty Board for an extension. (c) For the full research option of the qualification, a person must: (i) register in order to complete his/her proposal for approval by the relevant Faculty Research Committee and begin to work on the research project as soon as registration takes place. (i) (Previous Rule G24 (2) (c) (ii) has been deleted and moved to Rule G 26 (6). (w.e.f 2020/01)) (i) The first registration for a Master’s Degree must take place on or before the last working day in July. With the approval of the Faculty, a Master’s student may be granted an extension to the date of the first registration, which shall not be later than the last working day in September. (iv) Re-registration for a Master’s Degree shall take place as per the dates in the annually published registration timetable which is applicable to all students. (v) The prescribed fee is payable whenever a student first registers and the prescribed re-registration fee is payable for every subsequent year for which the student is permitted to continue with the requisite research. (Amended w.e.f. 2020/01) 79 G25(2)(c)(cont) (i) (Previous Rule G25 (2) (c) (ii) has been deleted and moved to Rule G 26 (6). (w.e.f 2020/01)) (i) The first registration for a Doctoral Degree must take place on or before the last working day in July. With the approval of the Faculty, a Doctoral student may be granted an extension to the date of the first registration, which shall not be later than the last working day in September. (iv) Re-registration for a Doctoral Degree shall take place as per the dates in the annually published registration timetable which is applicable to all students. (v) The prescribed fee is payable whenever a student first registers and the prescribed re-registration fee is payable for every subsequent year for which the student is permitted to continue with the requisite research. (Amended w.e.f. 2020/01) (3) Minimum instructional programme (a) The minimum instructional programme for both the Doctor’s Degree in Technology and Doctoral Degree shall be a comprehensive independently executed full research project culminating in a thesis. (b) The student shall follow such instructional programme or research as may be prescribed or approved by the Senate. (4) Assessment and examination of Doctor’s degree qualifications (a) The application, format and examining of the thesis shall be in accordance with the Rules relating to Research. (b) In addition to the examination of the thesis, a candidate may be required to undergo an oral examination conducted by a panel constituted in terms of the relevant departmental rule. (Amended w.e.f. 2021/01) G26 RESEARCH FOR MASTER’S DEGREES AND DOCTOR’S DEGREES (1) The research proposal shall be a scheme of work and shall describe the topic to be investigated and the methodology for conducting the research. The title of the proposed dissertation or mini-dissertation (Master’s) or thesis (Doctor’s Degree in Technology/Doctoral Degree), plus the proposal, shall be submitted to the Head of Department in the department in which the research project will be undertaken. (2) Responsibility for ethical clearance of research proposals resides with the Faculty Research Committees. Issues considered sensitive or contentious by these Committees must be forwarded to the Research Ethics Committee for decision. (Amended w.e.f. 2010/01) (3) All research must be monitored by an appointee of the Ethics Committee for adherence to approved ethical procedures. (4) Once a person has registered that person must re-register annually thereafter until Rule G26(5) is fully complied with. Failure to comply will nullify the approval of the student’s research proposal. In addition, a student and supervisor/promoter are required on an annual basis to report on the student’s progress to the relevant Research Committee. (Amended w.e.f. 2010/01) 80 G26(cont) (5) After approval of the mini-dissertation/ dissertation/thesis by the Higher Degrees Committee the student must submit to the relevant Faculty Office one copy in an electronic pdf format copy of the dissertation/thesis duly amended in accordance with the examiners’ reports as approved digitally by the supervisor/s and relevant Head of Department. Rule G18(3)(b)refers (Amended w.e.f. 2021/11) (6) Complete the proposal for the Master’s Degree and the Doctor’s Degree within the first six months of registration and submit a progress report to the relevant academic department for monitoring purposes. If the progress is unsatisfactory the student may be de-registered depending on the Faculty Research Committee recommendation. (Inserted w.e.f. 2020/01) G27 SECRET PROJECTS (1) In order for the research to be registered as secret, the student and the supervisor/promoter are required to recommend this, together with a detailed motivation to the Faculty Research Committee for consideration. (2) The Faculty Research Committee decides on the merits of the recommendation and submits its recommendation with regard to secrecy to the Higher Degrees Committee for approval. (3) Copies of the project report, as required in G26(5), will be retained for safekeeping by the Office of the DVC: TIP or designated authority, for a period of up to three (3) years before being made available in the normal prescribed manner. (Amended w.e.f. 2010/01) G28 WORK-INTEGRATED LEARNING (1) All students who are required to undergo work-integrated learning as an integral part of their instructional programme must: (a) upon obtaining suitable employment, register with the Institution for such training and pay the prescribed fee; and (b) pass all prescribed compulsory and elective subjects and the prescribed work- integrated learning component in order to obtain sufficient credits to qualify for the qualification. (2) A student will only be credited with work-integrated learning which has been: (a) conducted in accordance with the requirements of the Institution, of which the student will be advised in written form prior to the first period of such training; (b) documented in a format approved by the Institution (e.g. work-integrated learning manual/handbook); and (c) undertaken, to the Institution’s satisfaction, after at least one year/semester of academic study. In cases of exception, as approved by the relevant Head of Department, no more than six months of work-integrated learning prior to academic study will be credited in the case of a student registered for a National Diploma or National Higher Diploma, or equivalent. With respect to the B.Tech degree, the work-integrated learning must be: (i) evaluated as appropriate to the field of specialised study being undertaken; 81 G28(cont) (ii) not have already been credited to another qualification or level of formal study; and, (3) not have occurred prior to the date of effect of a previous qualification. (Rule G18(2) also refers.) (Deleted wef 2019/01) G29 PHASING OUT OF DISCONTINUED PROGRAMMES The Senate reserves the right to discontinue existing programmes when deemed necessary. In such cases, there shall be a phase-out period for students to complete a discontinued programme. The institution shall publish the date of the last registration period during which first- time registering students will be permitted to register (Rule G3 also refers). The phase-out period shall end when a number of consecutive calendar years, including the year of final first-time registrations, has passed that is equal to the maximum duration of study permitted for the qualification as stipulated in Rules G19 to G26. Notwithstanding Rule G17, no student shall be permitted to register for the programme after the phase-out period has ended, irrespective of how many credits may be outstanding for completion of the qualification. NOTE: In certain instances the phased out qualification may be replaced with another similar programme. In this case the student may approach the relevant department to request transfer subjects as per Rule G9. Programme Type 1) Pre-HEQSF Programmes Phase out period (in years) National Certificate 1 National Diploma (Three - year) 5 Bachelor’s Degree in Technology (One- year) 1 Bachelor’s Degree in Technology (Four-year) 5 2) HEQSF Programmes Higher Certificate 1 Advanced Certificate 1 Diploma 4 Advanced Diploma 1 Post Graduate Diploma 1 Bachelor’ Degree (NQF level 7) 4 Bachelor’ Degree (NQF level 8) 5 Bachelor Honours Degree 1 (Inserted w.e.f. 2016/01) G30 MEDIUM OF INSTRUCTION The main medium of instruction at the Institution is English. (The Language Policy of the Institution also refers). (Numbered w.e.f. 2016/01) 84 DEFINITIONS Appeal An appeal as contemplated in Sections SR6 and SR9 Audi Alteram Partem To listen to the other side, let the other side be heard as well Cheating Cheating refers to actions taken by students where they obtain or try to obtain an unfair advantage in examinations, tests, assignments, projects and assessments. Examples of cheating are when students copy or allow their work to be copied, give or ask for assistance from another student without permission, refer to unauthorised notes, books, electronic devices or other reference material, or take part in the assessment pretending to be another student, or allow another student to impersonate them Council Means the Council of the University Defeat the ends of justice “Defeat the ends of justice” is a formal legal phrase that means an attempt to prevent the outcome of justice. False evidence or conspiracy to hide evidence from a disciplinary tribunal would be an attempt to defeat the ends of justice Expulsion Means the permanent termination of a student’s registration with the University, along with the immediate loss of all privileges flowing from such registration. A student who is expelled from University is, by virtue of such expulsion, automatically also expelled from any Residence the student may reside in. Institution Refers to the Durban University of Technology Institution’s Policy A policy approved by the Durban University of Technology Misconduct Misconduct refers to actions/offences that are in breach of University rules Plagiarism Plagiarism the submission, by any person or group of persons, without acknowledgement, of written, visual or oral material, or an idea or opinion, originally produced by someone else and passing it off as one’s own original work. The Institution’s Plagiarism Policy and Procedures for staff and students also refers Precautionary Suspension When a student is ordered not to attend any University activity and/or remain in residence pending representations from the student and a final decision on whether to proceed with formal charges in a disciplinary matter Presiding Officer An individual appointed by the University to chair a disciplinary tribunal Prosecutor An individual appointed by the University to present the charges and lead evidence against an accused student before a disciplinary tribunal Registrar The Registrar of the University Representative Any person representing or assisting an accused student at a disciplinary hearing 85 Residence means a building belonging to or leased by the University for housing students, either on or off the campus Student When disciplinary action is being contemplated in terms of this disciplinary code a student means the following persons: (a) Any person who is registered as a student at the University. (b) Any person who has been accepted by the University with a view to his/her becoming a registered student. (c) Any person who, after being a registered as a student has left the University where the question of the propriety of a degree improperly obtained, or of conduct during an examination, is in issue. (d) Any person contemplated in (a) to (c) above when disciplinary proceedings are instituted (this will include when notice of a hearing has been served on that person) until disciplinary proceedings (including any appeal proceedings) are finalised; Student Disciplinary Tribunal A panel of members constituted by the University to consider evidence and arguments presented to it when a student faces charges of misconduct Student Representative Council The body appointed to represent all students in terms of the Statute Suspension Suspension in the context of a disciplinary sanction means that a student may be ordered not to attend classes live in a student residence of the University and/or participate in any other University activities for a period of time. 86 SR1 REGULATION OF STUDENT LIFE ON CAMPUS (1) THE ENACTMENT OF REGULATIONS The Institution respects and is determined to protect the dignity, integrity and reputation of the individual. At the same time it requires that students comply with those conventions and regulations of Institutional processes and life which it feels are necessary to maintain order, to protect individuals and property and to fulfil its purposes and responsibilities as a tertiary academic institution. To this end the Institution realises that the prevailing rules in matters of student discipline must continue to be that of common sense, the balance of probabilities, the audi alteram partem rule and other relevant rules of natural justice. The Institution’s regulations are intended to formalise general standards of student conduct and will come into effect only after approval by Council on recommendation of appropriate committees on which the student body shall be represented by its Student Representative Council. The Institution’s regulations do not contemplate specialised regulations or rules governing academic, business or contractual matters, or rules or regulations published by administrators, students or staff for the control of facilities or programmes, such as those not normally submitted to Council for approval. Generally understood standards of conduct, such as respect for the persons and property of others, continue to apply and may form the basis of disciplinary action though nowhere specified in particular detail. It is the general intention of the Institution to bring students into active participation in the formulation of Institution regulations and to encourage the inclusion of students as active participants in the formulation of those regulations to the extent that such involvement can be accomplished reasonably and practicably. The Students’ Disciplinary Code is aimed at: 1.1 upholding the name and reputation of the University; 1.2 maintaining order, discipline, safety and security at the University; 1.3 ensuring the integrity of the academic processes of the University; and 1.4 assuring the quality of the assessment processes at the University. Any conduct of a student which contravenes the Disciplinary Code and/or negatively impacts on these goals may be regarded as misconduct and subject to disciplinary measures. (2) STANDARD OF FAIRNESS AND STUDENT RIGHTS IN DISCIPLINARY CASES Certain procedural rights are guaranteed to a student in any Institution’s disciplinary proceedings in which the student stands to bear a significant injury, such as expulsion, suspension or recorded reprimand. A student subject to such disciplinary action is in danger of injury to that student’s reputation, opportunity to learn and earning power. Following an alleged act of misconduct and until final disposition of the charges, the status of a student shall not be altered nor the student’s right to be present on campus and to attend lectures suspended, except for reasons relating to the student’s physical or emotional safety and wellbeing or for reasons relating to the safety and wellbeing of other students, staff, or Institution property, or for reasons relating to the protection of the normal functions of the Institution. 89 (b) Students shall also acquaint themselves with and comply with such rules as are prescribed by the following university structures and institutional policies: • Institution libraries; residences; • Students’ Representative Council (and committees); • Sports Union Council; • Computer laboratories and • Policy for Students on Access and Acceptable Use of Electronic Resources. • Social Media Policy • Any other official structure or institutional policy of the institution aimed at promoting good order and governance. (c) Furthermore, students must also acquaint themselves with all rules of the institution not covered in this general handbook and comply with the rules relating to examinations and academic programmes. (d) Admission of Guilt (Only applicable to offences in relation to Rule G13(1)) 1. A student who is alleged to have cheated in any class test, examination, assignment, project or similar form of assessment may, instead of being charged as provided in these rules, be permitted by the Prosecutor to admit guilt by signing the approved form if the offence or a similar one has not occurred previously. 2. For the purpose of this rule, cheating includes all forms of cheating as defined in this Code. 3. If a student admits guilt as above, the result of the assessment in question shall automatically be cancelled and one or more of the following sentences shall apply: (i) Automatic cancellation of registration from the subject/module in question; and (ii) Registration for the module/subject in question may only take place after serving a period of suspension from the subject/module for a semester or year depending on whether the subject/module is an annual or semesterized one; (iii) A fine not exceeding R2000 and/or with the relevant HOD’s consent, duties as specified by the HOD, to be performed by the student under the HOD’s supervision for a period stipulated by the Prosecutor, for which no remuneration or credit will be received by the student and (iv) The admission of guilt shall be recorded on the record of the student for the duration of the student’s studies at the Institution for use only within the University. 4. A student who alleges that an admission of guilt form was signed by mistake, or by reason of irregular procedure may, within 3 days of signing the admission, apply in writing to the Prosecutor, giving reasons for the application to withdraw the admission of guilt. Such an application shall be investigated by the Prosecutor who may set aside the admission of guilt, in which case the matter shall be referred to the Student Discipline Court for a charge of cheating. 90 SR2 OFFICIALS AND PROCEDURE FOR DISCIPLINARY PROCEEDINGS (1) The Vice Chancellor The general supervision and control of student discipline is vested in the Vice Chancellor by virtue of the provisions of the Higher Education Act (No. 101 of 1997) as amended and its accompanying regulations. By virtue of the powers vested in the Vice Chancellor, he/she may request any member of staff to assist with the execution of his/her duties, which includes the maintenance of discipline and order in the Institution. The officers and tribunals described in this document are thus appointed and constituted by the Vice Chancellor or an official delegated by him/her, and any powers that these officers or tribunals have by virtue of this document are delegated to them by the Vice Chancellor. The officers and tribunals appointed and constituted by this document are thus directly responsible to the Vice Chancellor for the execution of their duties. (1) The Executive Manager responsible for student discipline, who shall normally be the Registrar, shall exercise all executive authority regarding levels 1 and 2. (2) Preliminary Investigation Prior to any matter being referred to the Registrar for the purposes of disciplinary action being taken against any student, there must be a preliminary investigation, authorised by the relevant HOD, which has determined that there is prima facie evidence that misconduct has taken place. Such a preliminary investigation must provide written submissions to the Registrar as to why disciplinary action must be instituted and must include statements and evidence relating to the misconduct. (3) The Presiding Officer Each of the official tribunals mentioned below shall have a Presiding Officer. The Presiding Officer for the respective tribunals shall be: First Level Tribunals Academic Heads of Department Residence Disciplinary Tribunal – Residence Coordinator Second Level Tribunals Student Disciplinary Tribunal – Executive Manager or the Registrar’s nominee/s Third Level Tribunal Appeals Tribunal - Vice Chancellor’s nominee/s (4) Prosecutors The prosecutors appointed in terms of the respective constitutions of each tribunal shall: (a) consider any report or written statement which may have been made concerning the conduct of the student concerned; (b) obtain such other evidence as they may deem necessary; (c) decide whether the tribunal which they serve has the jurisdiction to hear the matter and if not to refer it to the appropriate tribunal; 91 (d) decide whether to charge the student concerned; (e) recommend to the Registrar that the student should be placed on precautionary suspension until the matter is heard by a Tribunal. Students placed on precautionary suspension may not participate in any academic and non-academic activities, unless the terms of the precautionary suspension indicate otherwise. (e) draft the charge; and (f) appear before the relevant tribunal and prosecute thecharge. (g) ensure that there are reliable witnesses for the case and that they will appear before the tribunal. SR3 FIRST LEVEL TRIBUNALS The following form the primary level of disciplinary control for minor transgressions (those transgressions that are not included in SR1(3) above (Rules for Students): (1) Academic Heads of Departments (2) Residence Disciplinary Tribunal. Reports on cases dealt at these levels must be filed quarterly with the Registry, for record, monitoring and evaluation purposes. (1) Academic Heads of Department (a) Any person may report any incident relating to an alleged breach of discipline or an act amounting to misconduct by a student to the relevant Head of Department. The Head of Department or his/her delegate with relevant seniority and experience, having conducted an informal investigation into the alleged incident of misconduct, may: • Write a letter of warning to the student, setting out clearly, the reasons for such a warning. • In more serious cases, as those covered in Rule SR3 above as well as Rule G13 (Rules for students), decide to report the matter for disciplinary action to the Registrar. Depending on the severity of the alleged offence, and as determined by the Registrar, the student concerned may attend further lectures pending the finding of the Student Disciplinary Tribunal. However, if during this time, the student allegedly commits any further breach of discipline or act of misconduct during a lecture, which is similarly reported to the Prosecutor of the Student Disciplinary Tribunal, the student may, at the discretion of the Registrar, be refused entry onto any Institution campus, including a student residence, pending the finding of the Student Disciplinary Tribunal. • Not pursue the matter further (b) A student may appeal against the decision of the Head of Department to the Executive Dean of the Faculty, in terms of the approved process of dealing with student issues, as approved by Senate. The Executive Dean’s decision is final for this level of cases. (2) RESIDENCE DISCIPLINARY TRIBUNAL In the first instance, transgressions in the residence must be investigated by the Manager: Housing or his/her nominee who should attempt to resolve the matter. In certain instances matters maybe referred to the Residence Disciplinary Tribunal or in more serious cases, to the Student Disciplinary Tribunal. In the event that a matter shall be referred to a Residence Disciplinary Tribunal, the following arrangements shall apply. 94 c) Range of Sentences In the event of the Tribunal finding the student concerned guilty it may impose one or more of the following sentences: (i) in the case of academic irregularities such as cheating in examinations and or tests [Rule G13(1)] refers: • disqualification from entry to examinations and/or cancellation and forfeiture of year/semester marks and/or examination results on conviction for dishonest or irregular conduct in relation to tests, examinations or other forms of assessed work; • a fine not exceeding R3000 and/or with the relevant HOD’s consent, duties as specified by the HOD, to be performed by the student under the HOD’s supervision for a period stipulated by the Tribunal, for which no remuneration or credit will be received by the student. • A period of suspension from registration for the subjects/modules affected by the transgression for a period of registration, not exceeding a semester or a full year (in the case of annual subjects/modules). • Longer-term suspension or Expulsion in the case of a repeat offence. (ii) in the case of other behavioural, non-academic irregularities: One or more of any of the following and any other as determined by the Tribunal: • any of the sentences that fall within the jurisdiction of first level tribunals; • a requirement that the student write a letter/s of apology to persons affected by the student’s misdemeanour; • a fine not exceeding R3000; • Costs of any damages caused by the student. • prohibition from visiting certain specified areas; • suspension from the university, including the university residences, for a period of registration; • expulsion from the Institution; • with the relevant HOD’s consent, duties as specified by the HOD, to be performed by the student under the HOD’s supervision for a period stipulated by the Tribunal, for which no remuneration or credit will be received by the student. • Exclusion from participating in any student leadership positions (d) Suspension of Sentence The Tribunal may suspend any sentence imposed by it for the remainder of the time that such student is registered as a student at the Institution upon such conditions of good behaviour as it deems proper and provided that a similar offence is not committed during that period. (e) Publications of Findings The Tribunal may direct that its findings, together with the sentence or sentences imposed and, if the Tribunal specifically so directs, without reference to the name of the student, be published in such a manner as the tribunal may determine. 95 (f) Reporting of Findings At the conclusion of every inquiry the Tribunal shall notify the student concerned and the Vice- Chancellor’s Tribunal of its findings and sentence it may have imposed and any publication it may have directed. The Tribunal may instruct the Registrar to report the findings of any particular case to the parents, guardians, sponsors of the student(s) involved, and/or other educational institutions. (g) Record Keeping The Tribunal shall keep a record of all sentences imposed by the Tribunal. (h) Automatic Review of Certain Sentences The case of any student who, upon being found guilty, is sentenced to exclusion from the Institution for a stated period, disqualification from writing examinations, expelled from a residence or expelled from the Institution, shall be reviewed by the Appeals Tribunal before the sentence becomes final (SR5 (1)(b) also refers). Such exclusion, disqualification or expulsion shall be suspended pending the outcome of the review of the Appeals Tribunal. However, no test, assessment and/or examination result of the student(s) involved will be published in the interim. SR5 THIRD LEVEL TRIBUNAL (1) The Appeals Tribunal The Vice-Chancellor is the final authority for all matters of student appeals. To assist the Vice-Chancellor in making a decision on appeals, the Vice-Chancellor may constitute an appeals tribunal to hear a specific case, and to make a recommendation to him/her. (a) Composition The Appeals Tribunal shall consist of: (i) A Chairperson appointed by the Vice-Chancellor, and at least 2 of the following: • A Deputy Vice-Chancellor; • Dean of Students; • One or more members of staff nominated by the Vice-Chancellor; • Relevant Executive Dean or his/her nominee. (ii) The President of the SRC or an SRC member nominated by the President or a member of staff nominated by the SRC shall be invited to attend any hearing of the Tribunal as non-voting members, provided that the SRC member nominated by the President may not attend if he/she is the subject of the appeal, or acted as a member of or was a witness in a lower level tribunal for the same case. (iii) Any member of the Appeals Tribunal who acted as a member of or was a witness in a lower tribunal for the same case shall be asked to recuse him/herself from the Appeals Tribunal. 96 (b) Scope of Jurisdiction The Appeals Tribunal is the highest disciplinary tribunal in the Institution and will deal only with appeals submitted to it by students who have had sentences imposed by the lower tribunal and shall automatically review sentences involving suspension and expulsion of students determined by the Student Disciplinary Tribunal. The Appeals Tribunal makes recommendations to the Vice-Chancellor who makes the final decision on any appeal/automatic review. (c) Range of Sentences The Appeals Tribunal has the same range of sentences as that of the Student Disciplinary Tribunal - see paragraph SR4(c) above. The Tribunal may confirm, set aside, or change any sentence passed by a lower tribunal. In the event of the Tribunal changing a sentence passed by a lower tribunal, the Tribunal shall supply the lower tribunal with reasons for changing the sentence. (d) Collective Sentences The Tribunal may impose one or more of the abovementioned sentences upon the SRC or upon the Residence Committees, Sports Union, student societies, clubs or any other Institution organisation or body, or upon a group of students, provided that collective sentences may be imposed only if, after all reasonable steps have been taken, none or only some of the individual students who were responsible for the breach of discipline or misconduct can be identified, and provided further that where such collective sentence takes the form of an imposition of a fine, no individual student shall be required to pay more than R2000 excluding any cost of damages. (e) Precautionary Suspension of Student Pending an Inquiry The Tribunal may, if it considers such a step to be in the interests of the student or the Institution, order any student against whom there is an allegation of breach of these rules to comply with one or more of the following directions until the expiry of a period not exceeding 60 days or until the final disposition of the inquiry under these rules, whichever shall occur first: (i) to cease attending lectures; (ii) not to enter the precincts of the Institution or such portion thereof as may be specified by the Tribunal; (iii) not to bring a motor vehicle into the grounds of the Institution; or (iv) to cease to reside in a residence of the Institution. (f) Suspension of Sentences The Tribunal may suspend the operation or execution of any sentence imposed by it or by any other tribunal (upon appeal or referral) for a period not exceeding 90 days and upon such conditions of good behaviour as it deems proper. (g) Retention of sentences on academic transcripts of students Should a student be found guilty of any misconduct, the statement of conduct on the academic transcript shall indicate the nature of the misconduct and the sentence. The statement shall be retained on the transcript of the student for the duration of the student's studies at the University, unless the Tribunal specifically directs: 1. That the records of the student shall not beendorsed, or 99 2. Student Portal As a DUT student, you have access to the Student Portal which will consist of student related information and links to other systems. To access the student use the following link: https://dut4lifeac.sharepoint.com/sites/dutstudentportal When the browser opens you will see the Student Portal which looks similar The Student Links on the Student Portal above are for the following applications: ITS (Student Information) DUT4LIFE DUT Internet Site Library Blackboard Detail User Guide (OWA) 100 DUT4life account. Upon successful logon, if prompted, enter the time zone or search for Pretoria/Harare. Thereafter your mailbox will open. Send an e-mail, select New, and enter the recipient in the To: field, type in the subject, the body of the e-mail and select Send. change the default password, Select Options, Select See all Options and Select Change your Password from the list of shortcuts. For more details go to www.outlook.com/dutlife.ac.za 3. DUT4life - Office 365 Suite DUT4life is a branded collaboration suite, which is part of Microsoft's Live Services. The suite consists of e-mail, One Drive (on-line storage) and on-line office applications (Word, Excel, PowerPoint & OneNote). To access the office 365 suite, browse the following URL: https://office.com login with your email address Note: ALL official DUT communication will be sent to your 101 4. Student Information From the student portal click on 'Internal access to ITS student information system...' If you do not have a pin, first REQUEST A PIN by entering your student number and clicking on the [Request A Pin] tab in the screen that appears below. A PIN will be emailed to your dut4life email account. Access your email from the student portal to retrieve your pin. Use your student number and the PIN provided to access the ITS system. The ITS iEnabler system allows you access to the following: