Download Mastering Effective Presentations: A Comprehensive Guide and more Slides Communication in PDF only on Docsity! Presentation Skills Oral or Written Contents • What is presentation? • Why it is important? • Stages of the process of presentation. • Conclusion 2 Stages of This Process • Organizing the Presentation Material • Preparing a Presentation • Writing Your Presentation • Deciding the Presentation Method • Managing your Presentation Notes • Working with Visual Aids • Practice • Presenting Data 5 Organizing the Presentation Material • Irrespective of whether the occasion is formal or informal, you should always aim to give a clear, well-structured delivery. • You should know exactly what you want to say and the order in which you want to say it. Clarity of ideas and good organization should result in a lively, logical and compelling message. 6 Organizing • Choose the organizational pattern that best suits your objectives. Some common organizational patterns include: Topical (moves from idea to idea, theme to theme, etc.) Chronological (uses time sequences for a framework) Classification (presents information according to discrete categories) Problem/Solution (presents a problem with one or more solutions to it) 7 Deciding the Presentation Method • Once you have decided on your key messages, and thought about organizing your material, you next need to think about how you will present. Presentations range from the formal to the informal, and your choice of presentation method will depend on many factors, including the audience, the venue, the facilities, and your own preferences. 10 Managing your Presentation Notes • Few people are able to give a presentation without notes. You will need to know your own abilities and decide how best to make the presentation. You might manage your talk by using full text, notes on cue cards, keywords on cue cards, or mind maps. 11 Working with Visual Aids • Most visual aids will need advance preparation and should be operated with efficiency. • Only use visual aids if they are necessary to maintain interest and assist comprehension: do not use them just to demonstrate your technological prowess (great skill). If visual aids are used well, they will enhance a presentation by adding impact and strengthening audience involvement, but if not, they can ruin a presentation. 12 Presenting Data • There are times when using data in a presentation can really help you to tell the story better. But it’s important not to blind your audience with statistics, and also to remember that many people find numbers difficult to understand. 15 Delivery of a Good Presentation • Be enthusiastic (showing excitement) • Use body language • Talk to the audience • Dress appropriately 16 Closing the Presentation • Too important to wing it • A speech is like an affair; any fool can start one but to end it requires considerable skill. - Lord Mancraft (1914-1987) • Last chance to tell what to know and do • Direct, brief, and strong 17 Other Qualities to Improve This Skill • Attend Other Presentations. • Don’t Try to Cover Too Much Material. • Work on Your Pauses. • Actively Engage the Audience. • Be Entertaining. • Admit You Don’t Have All the Answers. • Don't Fight the Fear. • Control your body gesture posture (body language). 20 Common Problems to Overcome • Fear of public speaking • Lack of confidence • Lack of control • Physiology and stress • Lack of knowledge about subject 21 Conclusion • Presentation is life and soul of presenting Knowledge and skills to other persons. An effective presentation is a KEY of success in the every field of life. 22
