Using Microsoft Word for Publishing: Keyboarding Tips and Guidelines, Study notes of Creative writing

Download Using Microsoft Word for Publishing: Keyboarding Tips and Guidelines and more Study notes Creative writing in PDF only on Docsity! WR246KeyboardWord.doc/ January 27, 2006 / 5:41 PM Editing and Publishing McDowell Using Microsoft Word for Publishing (How to keyboard in a word processing program for later use in page layout software) Ten Differences between Typing Class and Word Processing for Publishing 1. After a period or colon, place only one space, not two. [use Replace command to repair a MS.] 2. Use italic, not underlining, for titles of books and other stand-alone publications. Alternatives are quotation marks and boldface. Avoid underlining in most situations. 3. Don't type two hyphens instead of a dash. Press SHIFT+OPTION+HYPHEN to insert an em dash—like these dashes—or OPTION+HYPHEN to insert an en dash (for example, the dash used in ranges of numbers such as 17–22) 4. Type “smart quotes” instead of ditto signs for quotation marks; same for apostrophes. And when a word calls for an apostrophe at the start, make sure it’s an apostrophe, not an open quotation mark (It’s “Roll ’em,” not “Roll ‘em”). 5. Instead of typing three periods to make an ellipsis, press OPTION+SEMICOLON (;). This inserts an ellipsis as one character, so the periods aren't separated at a line break. (Or use Insert > Symbol > …) 6. Instead of inserting blank lines to add space between paragraphs or stanzas, use Format > Paragraph and then “linespacing” to add space before or after them. You can control the spacing more precisely, adding one-half of a line, one-third of a line, and so forth. 7. Single space text. All spacing will be controlled within the page layout software. 8. Instead of aligning text using the spacebar, use indents, hanging indents, nested indents, tabs, tables, or paragraph alignment. Tab for paragraphs. 9. Avoid all caps in most situations. 10. Use automatic bullets and numbering, not hyphens, for lists. Try out dingbats and webdings in lieu of round bullets. Miscellaneous other Guidelines • Keyboard all material in Times New Roman 12 pt. • Don't center titles or poems; keep them flush left, to be formatted in page layout software. • Make no changes as you keyboard; copyediting and proofreading should be totally separated from keyboarding; keyboarding involves no spelling, grammatical, or punctuation decisions. Just type into the computer what the copyedited manuscript says. (Every decision to change a manuscript requires a hard-copy penned-in change, with initials of the editor.) • To save material a. File > Save b. Name the file by the title of the piece c. Make sure the file gets saved into the right folder for the publication’s text pieces. If you’re not sure about where to put it, put it on the desktop. d. Continue to save every few minutes—whenever you pause. Habitually click on the disk icon in the top toolbar or type cloverleaf-S. • Print document a. File > Print b. Paperclip the printed-out document to the original with the new document on top, and place the packet into the proofreading box.