Word 2007Tutorial Part 1 Fundamentals-Lecture Handout, Exercises of Computer Fundamentals

Download Word 2007Tutorial Part 1 Fundamentals-Lecture Handout and more Exercises Computer Fundamentals in PDF only on Docsity! Microsoft Word 2007 Getting Started Microsoft Office Button The Ribbon (formerly toolbar) Quick access Toolbar Graphics Symbols & Characters Equations Illustrations, Pictures & Smart Art Watermarks Working with Documents Creating a New Document Opening an Existing Document Saving a Document Save As or Renaming a Document Working on Multiple Documents Document Views Close a Document Proofing a Document Spelling & Grammar Thesaurus Customize AutoCorrect Create New Default Dictionary Check Word Count Customize Word Environment Popular Display Proofing Save Advanced Customize Page Formatting Page Margins & Orientation Apply Page Boarder & Color Insert Headers & Footers Create Page break Insert a Cover Page Insert Blank Page Editing a Document Typing & Inserting Text Selecting Text Inserting Additional Text Rearranging Blocks of Text Deleting Blocks of Text Search & Replace Text Undo Changes Macros Recording a Macro Running a Macro Formatting Text Styles Changing Fonts & Size Font Styles & Effects Change Text Color Highlight Text Copy Formatting Clear Formatting Table of Contents Mark TOC Entries Create a Table of Contents Update a Table of Contents Delete a Table of Contents docsity.com Formatting Paragraphs Change Paragraph Alignment Indent Paragraph Add Boarders & Shading Apply Style Create Links Change Spacing Between Lines & Paragraphs Creating a Web Page Entering Text Hyperlinks Saving Web Pages Styles Apply a Style Create New Styles Style Inspector Lists Bulleted & Numbered Lists Nested Lists Formatting Lists Adding Tables Create a New Table Enter Data in Table Modify Table Structure Format a Table References & Citations Style Citations Placeholders Manage Sources Bibliography Insert Footnote Track Changes Begin Track Changes Document View Accept or Reject Changes Comments docsity.com References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of Authorities Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish Review: Proofing, Comments, Tracking, Changes, Compare, Protect View: Document Views, Show/Hide, Zoom, Window, Macros Quick Access Toolbar The quick access toolbar is a customizable toolbar that contains commands that you may want to use. You can place the quick access toolbar above or below the ribbon. To change the location of the quick access toolbar, click on the arrow at the end of the toolbar and click on Show Below the Ribbon. You can also add items to the quick access toolbar. Right click on any item in the Office Button or the Ribbon and click on Add to Quick Access Toolbar and a shortcut will be added to the Quick Access Toolbar. Top 2. Working with Documents docsity.com Create a New Document There are several ways to create new documents, open existing documents, and save documents in Word: Click the Microsoft Office Button and Click New or Press CTRL+N (Depress the CTRL key while pressing the “N”) on the keyboard You will notice that when you click on the Microsoft Office Button and Click New, you have many choices about the types of documents you can create. If you wish to start from a blank document, click Blank. If you wish to start from a template, you can browse through your choices on the left, see the choices on center screen, and preview the selection on the right screen. Opening an Existing Document Click the Microsoft Office Button and Click Open, or Press CTRL+O (Depress the CTRL key while pressing the “O”) on the keyboard, or If you have recently used the document you can click the Microsoft Office Button and click the name of the document in the Recent Documents section of the window Insert picture of recent docs Saving a Document Click the Microsoft Office Button and Click Save or Save As (remember, if you’re sending the document to someone who does not have Office 2007, you will need to click the Office Button, click Save As, and Click Word 97-2003 Document), or Press CTRL+S (Depress the CTRL key while pressing the “S”) on the keyboard, or Click the File icon on the Quick Access Toolbar docsity.com Renaming Documents To rename a Word document while using the program: Click the Office Button and find the file you want to rename. Right-click the document name with the mouse and select Rename from the shortcut menu. Type the new name for the file and press the ENTER key. Working on Multiple Documents Several documents can be opened simultaneously if you are typing or editing multiple documents at once. All open documents will be listed in the View Tab of the Ribbon when you click on Switch Windows. The current document has a checkmark beside the file name. Select another open document to view it. Document Views There are many ways to view a document in Word. Print Layout: This is a view of the document, as it would appear when printed. It includes all tables, text, graphics, and images. Full Screen Reading: This is a full view length view of a document. Good for viewing two pages at a time. Web Layout: This is a view of the document, as it would appear in a web browser. docsity.com Save This feature allows you personalize how your document is saved. You can specify how often you want auto save to run and where you want the documents saved. Advanced This feature allows you to specify options for editing, copying, pasting, displaying, printing and saving. docsity.com Customize Customize allows you to add features to the Quick Access Toolbar. If there are tools that you are utilizing frequently, you may want to add these to the Quick Access Toolbar. 4. Editing a Document Top docsity.com Typing and inserting Text To enter text just start typing! The text will appear where the blinking cursor is located. Move the cursor by using the arrow buttons on the keyboard or positioning the mouse and clicking the left button. The keyboard shortcuts listed below are also helpful when moving through the text of a document: Move Action Keystroke Beginning of the line HOME End of the line END Top of the document CTRL+HOME End of the document CTRL+END Selecting Text To change any attributes of text it must be highlighted first. Select the text by dragging the mouse over the desired text while keeping the left mouse button depressed, or hold down the SHIFT key on the keyboard while using the arrow buttons to highlight the text. The following table contains shortcuts for selecting a portion of the text: Selection Technique Whole word double-click within the word Whole paragraph triple-click within the paragraph Several words or lines drag the mouse over the words, or hold down SHIFT while using the arrow keys Entire document choose Editing | Select | Select All from the Ribbon, or press CTRL+A Deselect the text by clicking anywhere outside of the selection on the page or press an arrow key on the keyboard. Inserting Additional Text Text can be inserted in a document at any point using any of the following methods: Type Text: Put your cursor where you want to add the text and begin typing Copy and Paste Text: Highlight the text you wish to copy and right click and click Copy, put your cursor where you want the text in the document and right click and click Paste. Cut and Paste Text: Highlight the text you wish to copy, right click, and click Cut, put your cursor where you want the text in the document, right click, and click Paste. Drag Text: Highlight the text you wish to move, click on it and drag it to the place where you want the text in the document. You will notice that you can also use the Clipboard group on the Ribbon. docsity.com Font Styles and Effects Font styles are predefined formatting options that are used to emphasize text. They include: Bold, Italic, and Underline. To add these to text: Select the text and click the Font Styles included on the Font Group of the Ribbon, or Select the text and right click to display the font tools Change Text Color To change the text color: Select the text and click the Colors button included on the Font Group of the Ribbon, or Highlight the text, right click, and choose the colors tool. Select the color by clicking the down arrow next to the font color button. Highlight Text Highlighting text allows you to use emphasize text as you would if you had a marker. To highlight text: Select the text Click the Highlight Button on the Font Group of the Ribbon, or Select the text and right click and select the highlight tool To change the color of the highlighter click on down arrow next to the highlight button. Copy Formatting If you have already formatted text the way you want it and would like another portion of the document to have the same formatting, you can copy the formatting. To copy the formatting, do the following: Select the text with the formatting you want to copy. Copy the format of the text selected by clicking the Format Painter button on the Clipboard Group of the Home Tab Apply the copied format by selecting the text and clicking on it. docsity.com Clear Formatting To clear text formatting: Select the text you wish to clear the formatting Click the Styles dialogue box on the Styles Group on the Home Tab Click Clear All Top 6. Formatting Paragraphs Formatting paragraphs allows you to change the look of the overall document. You can access many of the tools of paragraph formatting by clicking the Page Layout Tab of the Ribbon or the Paragraph Group on the Home Tab of the Ribbon. docsity.com Change Paragraph Alignment The paragraph alignment allows you to set how you want text to appear. To change the alignment: Click the Home Tab Choose the appropriate button for alignment on the Paragraph Group. Align Left: the text is aligned with your left margin Center: The text is centered within your margins Align Right: Aligns text with the right margin Justify: Aligns text to both the left and right margins. Indent Paragraphs Indenting paragraphs allows you set text within a paragraph at different margins. There are several options for indenting: First Line: Controls the left boundary for the first line of a paragraph Hanging: Controls the left boundary of every line in a paragraph except the first one Left: Controls the left boundary for every line in a paragraph Right: Controls the right boundary for every line in a paragraph To indent paragraphs, you can do the following: Click the Indent buttons to control the indent. Click the Indent button repeated times to increase the size of the indent. Click the dialog box of the Paragraph Group Click the Indents and Spacing Tab Select your indents docsity.com Top 7. Styles The use of Styles in Word will allow you to quickly format a document with a consistent and professional look. Styles can be saved for use in many documents. Apply Styles There are many styles that are already in Word ready for you to use. To view the available styles click the Styles dialog box on the Styles Group in the Home Tab. To apply a style: Select the text Click the Styles Dialog Box Click the Style you choose Creating New Styles You can create styles for formatting that you use regularly. There are two ways to do this: New Styles or New Quick Styles. New Styles To create a new style: docsity.com Click the Styles Dialog Box Click the New Style Button Complete the New Style dialog box. At the bottom of that dialog box, you can choose to add this to the Quick Style List or to make it available only in this document. docsity.com New Quick Style To create a style easily: Insert your cursor anywhere in the chosen style Click the Styles dialog box Click Save Selection as New Quick Style Style Inspector To determine the style of a particular section of a document: Insert cursor anywhere in the text that you want to explain the style Click the Styles Drop Down Menu docsity.com